THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Municipal Office Council Chambers
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Steven Trahan, Councillor
  • Rick Champagne, Councillor
  • Lauren Rooyakkers, Deputy Mayor
STAFF PRESENT:
  • Jason Trottier, CAO/Treasurer
  • Kari Hanselman, Clerk

1.
Call to Order

 

Deputy Mayor Rooyakkers called the meeting to order at 5:02 p.m. 

2.
Adoption of Agenda

 
  • 2024-92
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT the draft agenda presented to Council and dated the 14th day of May, 2024 be adopted as prepared.

    Carried Deputy Mayor Rooyakkers

3.
Accepting the Minutes of the Previous Meeting(s):

 

a.
Approval of Council Minutes: Regular Meeting of April 9th, 2024

This item has attachments. 
1.Regular Council Minutes April 9th, 2024.pdf
  • 2024-93
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    THAT the Minutes of the Regular Council Meeting of April 9th, 2024 be adopted as circulated. 

    Carried Deputy Mayor Rooyakkers

4.
Business Arising from the Minutes

 

Councillor Trahan advised that Community Clean-Up Day was a success. Prizes will be handed out this weekend. 

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

 

a.
Deputy Mayor Rooyakkers declared a Conflict of Interest on Agenda Item 10. a. Report No. PLAN-2024-01

 

The property in question is close to her home and may affect her property value.

6.
Chair's Comments:

 

Deputy Mayor Rooyakkers advised that Good Exchange Day, Amnesty Day and the Flea Market were all successful.  

7.
Delegations to Council:

 

a.
Kevin Morphet, Nosbonsing Curling Club

This item has attachments. 
1.Nosbonsing Curling Club Presentation - Capital Improvements - May 14 2024.pdf

Kevin Morphet from the Nosbonsing Curling Club made a presentation to Council regarding an update to the Curling Club's Capital Investment Plans.

Mayor Rochefort arrived at 5:23 p.m. 

8.
Committee Reports:

 

9.
Board Reports:

 

10.
Departmental Reports & Resolutions:

 

a.
Report No. PLAN-2024-01: McLaughlin Surplus Land Request (Kyle Road)

This item has attachments. This item has conflict.
1.PLAN-2024-01 - McLaughlin Surplus Land Request (Kyle Road).pdf
  • Deputy Mayor Rooyakkers declared a conflict on this item. (The property in question is close to her home and may affect her property value.)

Deputy Mayor Rooyakkers vacated Council Chambers for this agenda item and did not participate in the vote. 

  • 2024-94
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Director of Community Services contained in Report No. PLAN-2024-01 and approve, in part, the application from Jennifer and Bryan McLaughlin (owners of 52 Kyle Road) to purchase a portion of the road allowance between 50 Kyle Road and 52 Kyle Road in accordance with Schedule C of Report No. PLAN-2024-01 (Option #1); 

    AND FURTHER THAT the land be disposed of in accordance with the policies contained in By-law No. 2218. 

    Carried Mayor Rochefort

b.
Report No. R-2024-05: RFQ - Dust Control

This item has attachments. 
1.24R1005 - Tender evaluation - Dust Control.pdf
  • 2024-95
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2024-05 and award Request for Quote EF 2024-03 for the supply and application of dust control and road stabilization materials to Pollard Hwy Products in the amount of $58,535.98 including H.S.T. for the volume required by the Municipality of East Ferris; 

    AND THAT the 2024 budget line item for crack sealing be reduced to account for the increased cost for dust control.

    Carried Mayor Rochefort

c.
Report No. R-2024-06: Tender - Granular Yard Stockpile

This item has attachments. 
1.24R1006 - Tender evaluation - Granular Yard Stockpile.pdf
  • 2024-96
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Rooyakkers

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2024-06 and award Tender EF 2024-04 for the supply of stockpile granular materials to Evan Hughes Excavating in the amount of $37,788.90 including H.S.T. for the tonnage required by the Municipality of East Ferris.

    Carried Mayor Rochefort

d.
Report No. R-2024-07: Tender - Winter Sand

This item has attachments. 
1.24R1007 - Tender Evaluation - Winter Sand.pdf
  • 2024-97
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2024-07 and award TENDER EF 2024-05: Winter Sand in the amount of $64,785.73 including H.S.T. to Miller Paving North Bay; 

    AND THAT the 2024 budget line item for crack sealing be reduced to account for the increased cost for winter sand.

    Carried Mayor Rochefort

e.
Report No. R-2024-08: Tender - Granular Material Groulx Road

This item has attachments. 
1.24R1008 - Tender evaluation - Granular Material Groulx Road.pdf
  • 2024-98
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2024-08  and award Tender EF 2024-06 for the supply and placement of granular materials for the reconstruction of Groulx Road to Evan Hughes Excavating in the amount of $98,818.50 including HST.

    Carried Mayor Rochefort

f.
Report No. R-2024-09: Tender - Surface Treatment Groulx Road

This item has attachments. 
1.24R1009 - Tender evaluation - Surface Treatment Groulx Road.pdf
  • 2024-99
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2024-09 and award Tender EF 2024-07 for the supply and placement of reinforced double surface treatment to Duncor Enterprises Inc. in the amount of $294,016.96 including HST. 

    Carried Mayor Rochefort

g.
Report No. R-2024-10: RFQ - Equipment Rental Rate List

This item has attachments. 
1.24R1010 - RFQ evaluation - Equipment Rentals.pdf
2.RTC - RFQ EF 2024-08 Equipment Rentals - Appendix A.pdf
  • 2024-100
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2024-10 and authorize staff to rent equipment, on an as needed basis, from Degagne Aggregates at the rates listed in their RFQ submission for RFQ EF 2024-08: Equipment Rental List.

    Carried Mayor Rochefort

11.
Notice of Motions

 

12.
By-laws:

 

a.
By-law No. 2024-15: 3rd Reading

This item has attachments. 
1.By-law No. 2024-15 Automatic Aid Agreement with Callander - 3rd.pdf
2.By-law No. 2024-15 Automatic Aid Agreement.pdf
  • 2024-101
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT By-law No. 2024-15 being a By-law to enter into an Automatic Aid Agreement between the Corporation of the Municipality of East Ferris and the Corporation of the Municipality of Callander, BE READ a third time and passed this 14th day of May, 2024;

    AND THAT said By-Law be signed by the Mayor and Clerk, and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

b.
By-law No. 2024-19: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2024-19 - DBL-2024-01 Municipal Lands Derland Update.pdf
2.By-law No. 2024-06 Deeming By-law Municipal Lands Derland Road (DBL-2024-01).pdf
  • 2024-102
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; 

    BE IT HEREBY RESOLVED THAT a By-law to deem Lots 17, 28-38, 76-78, 80-96, and 146-161 on Registered Plan M181 not to be lots on a registered Plan of Subdivision now in the Municipality of East Ferris in the District of Nipissing. Further, this By-law deems those portions of Ashwood Avenue, Beechwood Avenue, Elmwood Avenue, Poplar Road, Balsam Road and all laneways located between lots 17, 28-38, 76-78, 80-96 and 146-161, as shown on Plan M181, to not be registered as part of a Plan of Subdivision in the Municipality of East Ferris, BE READ a first, second and third time, passed and numbered 2024-19;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

c.
By-law No. 2024-20: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2024-20 Agreement with Infrastructure Canada - Active Transportation Fund.pdf
2.By-law No. 2024-20 - 64292 - ATF-1123-The MacPherson Drive Link (Corbeil ON).pdf
  • 2024-103
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; 

    BE IT HEREBY RESOLVED THAT a By-law to authorize the execution of an agreement between the Corporation of the Municipality of East Ferris and His Majesty the King in Right of Canada for funding through the Active Transportation Fund for new active transportation infrastructure connecting MacPherson Drive to the Voyageur Cycle Route and the Corbeil Outdoor Recreation Hub, BE READ a first, second and third time, passed and numbered 2024-20;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:

 

a.
Treasury Board Secretariat

 

b.
City of Peterborough

This item has attachments. 
1.City of Peterborough - Ombudsman Letter.pdf
2.City of Peterborough - LSOCS24-005 - Ombudsman's Jurisdiction.pdf

c.
City of St. Catharines

This item has attachments. 
1.St. Cathatines - Provincial Regulations Needed to Restrict Keeping of Non-native (exotic) Wild Animals.pdf
  • 2024-106
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT Council for the Municipality of East Ferris support the resolution from the City of St. Catharines regarding petitioning the provincial government to implement provincial regulations to restrict the possession, breeding, and use of non-native (“exotic”) wild animals and license zoos in order to guarantee the fair and consistent application of policy throughout Ontario for the safety of Ontario’s citizens and the non-native (“exotic”) wild animal population; 

    AND FUTHER THAT that this resolution will be forwarded to all municipalities in Ontario for support, the Premier of Ontario, Ontario Solicitor General, Ontario Minister for Natural Resources and Forestry, MPP Anthony Rota, MPP Vic Fedeli, AMO, AMCTO, and MLEAO.

    Carried Mayor Rochefort

d.
Hastings County

This item has attachments. 
1.Hastings County Motion - Sustainable Infrastructure Funding for Small Rural Municipalities.pdf
  • 2024-104
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    THAT Council for the Municipality of East Ferris support the resolution from Hastings County calling on the Ontario and Federal Government to implement sustainable infrastructure funding for small rural municipalities;

    AND FURTHER THAT small rural municipalities are not overlooked and disregarded on future applications for funding;

    AND FURTHER THAT both the Federal and Ontario Governments begin by acknowledging that there is an insurmountable debt facing small rural municipalities;

    AND FURTHER THAT AND FINALLY THAT this resolution be forwarded to The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Sean Fraser, Minister of Housing, Infrastructure and Communities of Canada; Michel Tremblay Acting President and CEO, Canada Mortgage and Housing Corporation; The Honourable Doug Ford, Premier of Ontario; The Honourable Kinga Surma, Ontario Minister of Infrastructure; The Honourable Paul Calandra, Ontario Minister of Municipal Affairs and Housing; MP Anthony Rota, MPP Vic Fedeli, AMO, ROMA, FCM, Eastern Ontario Wardens’ Caucus, Good Roads and all Municipalities in Ontario.

     

    Carried Mayor Rochefort

e.
Municipality of Huron Shores

This item has attachments. 
1.Huron Shores - Urging the Government to Promptly Resume Assessment Cycle.pdf

f.
Township of the Archipelago

This item has attachments. 
1.Township of the Archipelago - Public Health Ontario proposes phasing out free water testing for private wells.pdf
  • 2024-105
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris supports the resolution from the Township of the Archipelago regarding requesting the Province reconsider and ultimately decide against the proposed phasing-out of free private drinking water testing services; 

    AND FURTHER THAT that this resolution be sent to all Ontario municipalities, Minister of Environment Conservation and Parks, Minister of Health, North Bay Parry Sound District Health Unit, MPP Nipissing.

    Carried Mayor Rochefort

g.
Township of Clearview

This item has attachments. 
1.Township of Clearview Endorsement of Bill C-63 in the House of Commons.pdf

h.
AMO Communications

This item has attachments. 
1.AMO Communications April 4th, 2024.pdf
2.AMO Communications April 11th, 2024.pdf
3.AMo Communications April 18th, 2024.pdf
4.AMO Communications April 25th, 2024.pdf
5.AMO Communications May 2nd, 2024.pdf

i.
AMO

 

j.
District of Nipissing Social Services Administration Board

 

k.
North Bay-Mattawa Conservation Authority

 

l.
North Bay Parry Sound District Health Unit

This item has attachments. 
1.BOH-Minutes-2024-03-06.pdf
2.BOH-2024-04-17-Minutes.pdf

m.
Jerry Freeman

This item has attachments. 
1.Jerry Freeman - Municipal Land Purchase.pdf

Director of Community Services will bring a report to Council for this request at a future meeting. 

14.
Action Items:

 

a.
Approval of Correspondence and Information Circulated with the Agenda

 
  • 2024-107
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT Council approve the Correspondence and Information as circulated with the agenda of May 14th, 2024. 

    Carried Mayor Rochefort

b.
Resolution: Noise By-law Exemption Request - Jessica Jacques and Mark Donnelly - 1003 MacPherson Drive

This item has attachments. 
1.Jacques and Donnelly - Letter requesting noise by-law exemption(1).pdf
  • 2024-108
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS Jessica Jacques and Mark Donnelly have made a request to Council for an exemption under Section 4 of Municipal By-law 2015-33; a By-law to Prohibit Excessive Noise;

    AND WHEREAS with Jessica Jacques and Mark Donnelly's request, the exemption would only apply from Saturday, August 3rd, 2024 from 2:30 p.m. to Sunday, August 4th, 2024 at 12:30 a.m. and Section 1.1 on Sunday, August 4th, 2024 from 2:00 p.m. to 4:00 p.m for the purpose of a wedding to be held at 1003 MacPherson Drive;

    BE IT HEREBY RESOLVED that Council for the Municipality of East Ferris approve the request received from Jessica Jacques and Mark Donnelly and grant an exemption from Municipal By-law No. 2015-33 for Saturday, August 3rd, 2024 from 2:30 p.m. to Sunday, August 4th at 12:30 a.m. and Section 1.1 on Sunday, August 4th, 2024 from 2:00 p.m. to 4:00 p.m. 

    Carried Mayor Rochefort

15.
Approval of Accounts Payable

 
  • 2024-109
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated May 14th, 2024 in the amount of $442,747.19.

    Carried Mayor Rochefort

16.
Other Business

 

Councillor Kelly advised that the FONOM Conference was well attended and was enjoyable. 

17.
In Camera

 
  • 2024-110
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT this meeting proceeds to In-Camera session at 7:11 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address matters pertaining to: 

    (b)  personal matters about an identifiable individual, including municipal or local board employees regarding the Volunteer Recognition Award Nominations; 

    (e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and

    (h)  information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them regarding the OPP Detachment. 

    Carried Mayor Rochefort
  • 2024-111
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT we do now adjourn this In-Camera meeting at 8:06 p.m. and return to our regular session. 

    Carried Mayor Rochefort
  • 2024-112
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    WHEREAS Section 6.3 of the Municipality of East Ferris Procedural By-Law No. 2023-55 states that:  “Council shall adjourn its meeting at the hour of 8:00 p.m., if in session at that hour, save and except with the unanimous consent of members present”;

    AND WHEREAS Council at this time wish to continue the business of the agenda of May 14th, 2024; 

    THEREFORE BE IT HEREBY RESOLVED that Council agree to continue this Council meeting past the hour of 8:00 p.m.

    Carried Mayor Rochefort
  • 2024-113
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    WHEREAS Council reviewed the In-Camera Minutes from the Recreation, Parks and Culture Committee meeting held April 16th, 2024 regarding the “Volunteer Recognition Program” Nominations; 

    BE IT HEREBY RESOLVED that Council approves of the recommendations from the Recreation, Parks and Culture Committee and approve the five nominations selected.

    Carried Mayor Rochefort

18.
Confirmatory By-Law

 

a.
By-law No. 2024-21: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2024-21 Confirmatory - April 9th - May 14th, 2024.pdf
  • 2024-114
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from April 9th, 2024 to May 14th, 2024, BE READ a first, second and third time, passed and numbered 2024-21;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. 

    Carried Mayor Rochefort

19.
Adjournment

 
  • 2024-115
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT we do now adjourn at 8:08 p.m. and meet again on May 28th, 2024.

    Carried Mayor Rochefort
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