THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Municipal Office Council Chambers
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Steven Trahan, Councillor
  • Rick Champagne, Councillor
  • Lauren Rooyakkers, Deputy Mayor
STAFF PRESENT:
  • Jason Trottier, CAO/Treasurer
  • Kari Hanselman, Clerk

1.
Call to Order

 

Mayor Rochefort called the meeting to order at 6:00 p.m. 

2.
Adoption of Agenda

 
  • 2023-327
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT the draft agenda presented to Council and dated the 12th day of December, 2023 be adopted as prepared. 

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):

 

a.
Approval of Council Minutes: Regular Meeting of November 28th, 2023

This item has attachments. 
1.Council Minutes November 28th, 2023.pdf
  • 2023-328
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    THAT the Minutes of the Regular Council Meeting of November 28th, 2023 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes

 

None for this session

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

 

None for this session

6.
Chair's Comments:

 

Mayor Rochefort advised the Christmas lights at the Memorial Park look nice. 

7.
Delegations to Council:

 

None for this session

8.
Committee Reports:

 

a.
Public Works and Infrastructure Committee

 

1.
Minutes of December 5th, 2023

This item has attachments. 
1.PW Committee Minutes December 5th, 2023.pdf
2.EF-2023-03 - Final Culvert Inspection Report.pdf

2.
Recommendation(s) from Minutes:

 
  • 2023-329
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS at their meeting of December 5th, 2023 the Public Works and Infrastructure Committee reviewed the Final Culvert Inspection Report dated June 2023 as prepared by McIntosh Perry;  

    AND WHEREAS the Committee recommends Council accept the Final Culvert Inspection Report; 

    BE IT HEREBY RESOLVED that Council approves of this recommendation. 

    Carried Mayor Rochefort

b.
Emergency Management Program Committee

 

None for this session

c.
Fire and Emergency Services Committee

 

None for this session

d.
Planning Advisory Committee

 

None for this session

e.
Committee of Adjustment

 

None for this session

f.
Recreation, Parks and Culture Committee

 

None for this session

g.
Economic Development Committee

 

None for this session 

h.
Striking Committee

 

None for this session 

9.
Board Reports:

 

10.
Departmental Reports & Resolutions:

 

a.
Report No. PLAN-2023-08 - Trout Lake Water Quality Study

This item has attachments. 
1.PLAN-2023-08 - Trout Lake Water Quality Study.pdf
2.JL Richards - Trout Lake Plan Directions Report (June 29, 2022).pdf
3.JL Richards - Directions Report Addendum (November 2, 2023).pdf
4.Hutchinson Environmental Sciences - Trout Lake Existing Conditions, Issues, Opportunities and Constraints (October 23, 2023).pdf
5.31162 Trout Lake Study Nov_23 Council Meetings.pdf

Council requested a second meeting with JL Richards and Hutchinson Environmental before making a decision. 

b.
Report No. CBO-2023-01 - Building Permit Fees

This item has attachments. 
1.Report No. CBO-2023-01 Bulding Permit Fee Review.pdf
2.Report No. CBO-2023-01 - Appendix A - Building Permit Fees.pdf
  • 2023-330
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris directs staff to prepare an amendment to our Fees and Charges By-law No. 2023-11 to incorporate the new proposed building permit fees in Appendix 'A' to Report No. CBO-2023-01. 

    Carried Mayor Rochefort

c.
Report No. CAO-2023-06 - COVID-19 Vaccination Policy Suspension

This item has attachments. 
1.Report No CAO 2023-06 - Covid-19 Vaccination Policy Suspension.pdf
  • 2023-331
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    THAT Council for the Municipality of East Ferris accepts the recommendation from the CAO/Treasurer contained in Report No. CAO-2023-07 and suspend the municipality's Covid-19 Vaccination Policy approved on October 12th, 2021 (Policy No. GOV-007). 

    Carried Mayor Rochefort

d.
Report No. CAO-2023-07 - Library Renovations

This item has attachments. 
1.Report No CAO 2023-07 - RFP Library Renovations.pdf
  • 2023-332
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT Council for the Municipality of East Ferris accepts the recommendation from the CAO/Treasurer contained in Report No. CAO-2023-07 and award the Request for Proposal – Library Renovations to DL Building Group, at an upset limit of $55,000, and directs staff to negotiate the scope of work based on operational priorities.

    Carried Mayor Rochefort

11.
Notice of Motions

 

None for this session

12.
By-laws:

 

a.
By-law No. 2023-52: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-52 Plan Review Agreement (NBMCA).pdf
2.By-law No. 2023-52 Attachment Plan Review Agreement Final Draft.pdf
  • 2023-333
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to authorize the execution of a Plan Review Agreement between the North Bay Mattawa Conservation Authority and the Corporation of the Municipality of East Ferris BE READ a first, second and third time, passed and numbered 2023-52;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

b.
By-law No. 2023-53: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-53 Agreement for Cat 2 and 3 Programs and Services (NBMCA).pdf
2.By-law No. 2023-53 Agreement NBMCA_CAT 2-3 Agreement - East Ferris.pdf
3.By-law No. 2023-53 Schedule A to Agreement NBMCA Cat23Agreement.pdf
  • 2023-334
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to authorize the execution of an Agreement for Category 2 and 3 Programs and Services between the North Bay Mattawa Conservation Authority and the Corporation of the Municipality of East Ferris BE READ a first, second and third time, passed and numbered 2023-53;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

c.
By-law No. 2023-54: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-54 Minutes of Settlement (Quarry).pdf
2.By-law No. 2023-54 Without Prejudice Draft Minutes of Settlement -Quarry CE comments Nov 30 (draft 2).pdf
  • 2023-335
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to authorize the execution of the Minutes of Settlement between the Corporation of the Municipality of East Ferris and 1851477 Ontario Inc. BE READ a first, second and third time, passed and numbered 2023-54;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

d.
By-law No. 2023-55: 1st and 2nd Reading

This item has attachments. 
1.By-law No. 2023-55 Procedural By-law - 1st and 2nd.pdf
  • 2023-336
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    THAT By-law No. 2023-55 being a By-law to govern the proceedings of Council, Local Boards and Committees or either, the conduct of its members, the calling of the meetings and to establish rules of order , BE READ a first and second time this 12th day of December, 2023.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:

 

a.
Ministry of Natural Resources and Forestry

This item has attachments. 
1.DSM Technical Bulletin Decision Notification Letter.pdf

b.
Municipality of Tweed

This item has attachments. 
1.Municipality of Tweed - Funding Grant Programs.pdf

c.
AMO Communications

This item has attachments. 
1.AMO Watchfile - November 30, 2023.pdf
2.AMO Watchfile - December 7, 2023.pdf

d.
North Bay Parry Sound District Health Unit

 

e.
FONOM

 

1.
Re: 2024 Conference Registration - Early Bird ends April 7th, 2024

This item has attachments. 
1.2024 FONOM Registration (1).pdf
  • 2023-337
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    WHEREAS the 2024 FONOM Conference is being held at the Holiday Inn in Sudbury May 6 - May 8th, 2024; 

    BE IT HEREBY RESOLVED that all members of Council are approved to attend the 2024 FONOM Conference:  

    Carried Mayor Rochefort

2.
Re: Learning Opportunity for Municipal Elected Officials

This item has attachments. 
1.FONOM - Learning Opportunity for Municipal Elected Officials(1).pdf

f.
Ombudsman Ontario

This item has attachments. 
1.Ombudsman Ontario - New resources about municipal integrity commissioners and codes of conduct.pdf

g.
Todd Wilcox

This item has attachments. 
1.Todd Wilcox - Trout Lake Water Quality Study.pdf

14.
Action Items:

 

a.
Approval of Correspondence and Information Circulated with the Agenda

 
  • 2023-338
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    THAT Council approve the Correspondence and Information as circulated with the agenda of December 12th, 2023.

    Carried Mayor Rochefort

b.
Referred for support from meeting of November 28th, 2023

 

1.
Resolution: Municipality of Wawa - Support Tax Credit for Firefighters

This item has attachments. 
1.Municipality of Wawa - Support Tax Credit Firefighter.pdf
  • 2023-339
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT the Council for the Municipality of East Ferris supports the resolution received from the Municipality of Wawa regarding the request of the Government of Canada to support Bill C-310 and enact amendments to subsections 118.06 (2) and 118.07 (2) of the Income Tax Act in order to increase the amount of the tax credits for volunteer firefighting and search and rescue volunteer services from $3,000.00 to $10,000.00.

    Carried Mayor Rochefort

2.
Resolution: Town of Alymer - Support Amendments to the Residential Tenancies Act

This item has attachments. 
1.Town of Aylmer - Amendments to the Residential Tenancies Act.pdf
  • 2023-340
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT the Council for the Municipality of East Ferris supports the resolution received from the Town of Aylmer regarding the request of provincial consideration for amendments to the Residential Tenancies Act, 2006, to ensure that all tenants benefit from protections intended to preserve affordability. 

    Carried Mayor Rochefort

3.
Resolution: Town of Orangeville - Support Increase in Ontario Works Financial Assistance Rates

This item has attachments. 
1.Town of Orangeville - Ontario Works Financial Assistance Rates.pdf
  • 2023-341
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT the Council for the Municipality of East Ferris supports the resolution received from the Town of Orangeville  regarding the call upon the provincial government to urgently at least double Ontario Works rates and index rates to inflation, answering calls already made by “Raise the Rates” campaign and the “Income Security Advocacy Centre”; to commit to ongoing cost of living increases above and beyond the rate of inflation to make up for the years they were frozen, and to commit to jointly working between the Ministry of Children, Community, and Social Services and the Ministry of Health on the best methods of assessing client needs and then matching those in need to the services they require.

    Carried Mayor Rochefort

c.
East Ferris Carnival

This item has attachments. 
1.Winter Carnival Request.pdf
  • 2023-342
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT Council for the Municipality of East Ferris has no objection to the East Ferris Carnival Committee hosting the 2024 Winter Carnival from February 15th to February 18th, 2024;

    AND FURTHER that Council declares this a community festival and has no objections to the applications for appropriate licences.  

    Carried Mayor Rochefort

15.
Approval of Accounts Payable

 
  • 2023-343
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated December 12th, 2023 in the amount of $743,322.21.

    Carried Mayor Rochefort

16.
Other Business

 

Councillor Kelly thanked staff for the Christmas party. 

17.
In Camera (if required)

 

None for this session 

18.
Confirmatory By-Law

 

a.
By-law No. 2023-56: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-56 Confirmatory - November 28th - December 12th, 2023.pdf
  • 2023-344
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from November 28th, 2023 to December 12th, 2023, BE READ a first, second and third time, passed and numbered 2023-56;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. 

    Carried Mayor Rochefort

19.
Adjournment

 
  • 2023-345
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT we do now adjourn at 7:34 p.m. 

    Carried Mayor Rochefort
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