THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Municipal Office Council Chambers
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Steven Trahan, Councillor
  • Rick Champagne, Councillor
  • Lauren Rooyakkers, Deputy Mayor
STAFF PRESENT:
  • Monica L. Hawkins, Clerk
  • Jason Trottier, CAO/Treasurer

1.
Call to Order

 

Mayor Rochefort called the meeting to order at 6:00 p.m.

2.
Adoption of Agenda

 
  • 2023-63
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT the draft agenda presented to Council and dated the 14th day of March, 2023 be adopted as prepared.

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):

 

a.
Approval of Minutes - February 28th, 2023

This item has attachments. 
1.February 28th, 2023.pdf
  • 2023-64
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    THAT the minutes of the Council Meeting held February 28th, 2023 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes

 

None for this session

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

 

None for this session

6.
Chair's Comments:

 

Mayor Rochefort advised that the Municipality will be having the Grand Opening of the New Municipal Office on Friday, March 24th, 2023 from 4:00 p.m. to 6:00 p.m. 

7.
Delegations to Council:

 

None for this session

8.
Committee Reports:

 

a.
Public Works and Infrastructure Committee

 

There was a Public Works meeting held on March 9th, 2023.  Minutes will be on the Council agenda of March 28th, 2023.

b.
Community Emergency Management Committee

 

None for this session

c.
Fire and Emergency Services Committee

 

1.
Minutes of Meeting February 27th, 2023

This item has attachments. 
1.Fire Committee Minutes February 27th, 2023.pdf

Councillor Trahan reported on the minutes of the Fire and Emergency Services Committee meeting held February 27th, 2023.

d.
Planning Advisory Committee

 

None for this session

e.
Committee of Adjustment

 

None for this session

f.
Recreation, Parks and Culture Committee

 

None for this session

g.
Economic Development Committee

 

None for this session

h.
Striking Committee

 

None for this session

9.
Board Reports:

 

a.
Library Board

 

None for this session

b.
Police Services Board

 

None for this session

c.
Cassellholme, DNSSAB, Health Unit and NBMCA

 

None for this session

10.
Departmental Reports & Resolutions:

 

a.
Report No. CAO-2023-02  

This item has attachments. 
1.Report No CAO 2023-02 - Council Remuneration Review.pdf
2.Report No. CAO-2023-02 - Appendix A.pdf
3.Report No. CAO-2023-02 - Appendix B.pdf
4.Report No. CAO-2023-02 - Appendix C.pdf
  • 2023-65
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    WHEREAS Council has reviewed Report No. CAO-2023-02;

    AND WHEREAS Council wish to go with Option #2 of Report No. CAO-2023-02;

    BE IT HEREBY RESOLVED THAT Council Remuneration be changed effective January 1st, 2023 to the following amounts: 

    • Mayor - $2300.00 per month
    • Deputy Mayor - $1,419.17 per month
    • Council Members - $1,379.17 per month

    AND FURTHER THAT the current per diem and meal allowance rates remain the same.

    Carried Mayor Rochefort

11.
Notice of Motions

 

None for this session

12.
By-laws:

 

a.
By-law No. 2023-11, 1st and 2nd Reading

This item has attachments. 
1.By-law No. 2023-11 Fees and Charges.pdf
2.By-law No. 2023-11 Fees and Charges Schedule A Recreation.pdf
3.By-law No. 2023-11 Fees and Charges Schedule B Corporate Services.pdf
4.By-law No. 2023-11 Fees and Charges Schedule C PW.pdf
5.By-law No. 2023-11 Fees and Charges Schedule D Fire Dept_.pdf
6.By-Law No. 2023-11 Fees and Charges Schedule E Animal Control.pdf
7.By-law No. 2023-11 Fees and Charges Schedule F Planning.pdf
8.By-law No. 2023-11 Fees and Charges Schedule G Building Dept.pdf
  • 2023-66
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    THAT By-law No. 2023-11 being a By-law to establish fees and charges for services or use of Municipal Property be read a first and second time this 14th day of March, 2023.

    Carried Mayor Rochefort

b.
By-law No. 2023-12 - 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-12 Amendment to By-law No. 2021-60 - Gilchrist.pdf
  • 2023-67
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to amend By-law No. 2019-60 as amended (Teresa and Kevin Gilchrist), BE READ a first, second and third time, passed and numbered 2023-12;

    And THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:

 

14.
Action Items:

 

a.
Approval of Correspondence and Information circulated with the agenda

 
  • 2023-68
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT Council approve the Correspondence and Information as circulated with the agenda of March 14th, 2023.

    Carried Mayor Rochefort

15.
Approval of Accounts Payable

 

Councillor Champagne did not vote on the motion to approve the Accounts Payable.  Councillor Champagne advised that he would like to see the cheque register prior to voting on the motion.  Council agreed that the Accounts Payable be circulated at the meeting for Council to review prior to voting on the Accounts Payable motion.

  • 2023-69
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated March 14th, 2023 in the amount of $528,420.86.

    Carried Mayor Rochefort

16.
Other Business

 

Mayor Rochefort made a report to Council regarding École St Thomas D'Aquin.  She advised that the school is at capacity.  Mayor Rochefort will be attending a meeting with the CSCFN on March 22nd, 2023.  Mayor Rochefort will report to Council at the next Council meeting.

17.
In Camera 

 

Council proceeded to in-Camera session under Section 239(2)(b) and (c) pertaining to municipal property on Eglington Road and the Quarry.

  • 2023-70
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT this meeting proceeds to In-Camera session at 7:24 p.m., under Section 239(2)(b) and (c) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address a matter pertaining to: 

    • A proposed or pending acquisition or disposition of land by the municipality or local board;
    • Personal matters about an identifiable individual, including municipal or local board employees.
    Carried Mayor Rochefort
  • 2023-71
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT we do now adjourn this In-Camera meeting at 8:25 p.m. and return to our regular session of Council.

    Carried Mayor Rochefort

18.
Confirmatory By-Law

 

a.
By-law No. 2023-13 - 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-13 Confirmatory - February 28th, 2023 to March 14th, 2023.pdf
  • 2023-72
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from February 28th, 2023 to March 14th, 2023, BE READ a first, second and third time, passed and numbered 2023-13;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

19.
Adjournment

 
  • 2023-73
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT we do now adjourn at 8:26 p.m. and meet again March 28th, 2023.

    Carried Mayor Rochefort
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