THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR MEETING MINUTES

Meeting #:
Date:
Time:
-
Location:
Corbeil Park Hall
PRESENT:
  • Pauline Rochefort, Mayor
  • Mike Voyer, Deputy Mayor
  • Terry Kelly, Councillor
  • Erika Lougheed, Councillor
ABSENT:
  • Steven Trahan, Councillor
STAFF PRESENT:
  • Monica L. Hawkins, Clerk
  • Jason Trottier, CAO/Treasurer

1.
Call to Order
 

2.
Adoption of Agenda
 

  • 2019-53
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Voyer

    THAT the draft agenda presented to Council and dated the 12th day of March, 2019 be hereby adopted as circulated.

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):
 

  • 2019-54
    Moved byCouncillor Lougheed
    Seconded byDeputy Mayor Voyer

    THAT the minutes of the Regular Meeting held January 22nd, 2019 and the Special Meetings held February 4th, and 22nd, 2019 be approved as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes
 

5.
Declarations of Conflict of Interest
 

6.
Chair's Comments:
 

Mayor Rochefort welcomed all of the public in attendance.  Koodo's was given to the Municipal Staff for the Recognition Event made for Bill Vrebosch and Richard Champagne.  Mayor Rochefort was also pleased to see our neighbouring Mayors at the Event and have them say a few words on behalf of Bill and Richard.  Representative from the District of Nipissing Social Services Board, Mr. Mark King and the North Bay Parry Sound Health Unit, Dr. Chirico was also present.  At the event it was stated by Dr. Chirico that the Municipality of East Ferris had the "Elements of a Healthy Community".

Mayor Rochefort also mentioned highlights of the Ontario Good Roads Conference where all of Council had attended at the end of February.

7.
Delegations to Council:
 

a.
Mr. Steve Horton, 19 Deer Run Lane
This item has attachments. 

1.Steve Horton Presentation.pdf
1.Steve Horton Presentation.pdf

Mr. Horton made a presentation to Council regarding 2019 property taxes.  Mr. Horton advised Council that there is 60+ properties where he resides .  They have no services such as road maintenance including winter plowing, gravel, etc.

Mr. Horton also made presentation to Council pertaining the the Algonquin Land Claims.  He would like to see a Council Member appointed as a liaison person to the residents for that area.

8.
Committee Reports:
 

a.
Public Works Committee
This item has attachments. 

1.P.W. Minutes February 4th, 2019.pdf
2.P.W. Minutes March 4th 2019.pdf
1.P.W. Minutes February 4th, 2019.pdf
2.P.W. Minutes March 4th 2019.pdf

b.
Community Emergency Management Committee
 

c.
Protection to Persons & Property Committee
 

d.
Planning Advisory Committee
This item has attachments. 

1.PAC Minutes Jan 23 2019.pdf
2.PAC Minutes Feb 20 2019.pdf
1.PAC Minutes Jan 23 2019.pdf
2.PAC Minutes Feb 20 2019.pdf
  • 2019-55
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    WHEREAS no public input was received at the public meeting of the Planning Advisory Committee Meeting held February 20th, 2019 regarding File No. LSRA-2019-01, Jean Paul Tache; 

    AND WHEREAS the Planning Advisory Committee recommended to Council that the request made by Jean Paul Tache to purchase a portion of the original Lakeshore Road Allowance in front of Part of Lot 12, Concession 15, Township of East Ferris, District of Nipissing, known municipally as 104 Woodcliffe Road be recommended to proceed in accordance with the applicable regulations, policies and procedures set out in By-law No. 2015-35; 

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

    Carried Mayor Rochefort
  • 2019-56
    Moved byCouncillor Lougheed
    Seconded byDeputy Mayor Voyer

    WHEREAS no public input was received at the public meeting of the Planning Advisory Committee Meeting held February 20th, 2019 regarding File No. LSRA-2018-01, Susan and Harvey Sefton;

    AND WHEREAS the Planning Advisory Committee recommended to Council that request made by Susan and Harvey Sefton to purchase a portion of the original Lakeshore Road Allowance in front of their property described as Parts 6 and 7, Part of Broken Lot 12, Concession 15, and part of original Shore Road Allowance in front of Broken Lot 12, Concession 15, Township of East Ferris (Woodcliffe Road) on Trout Lake in the Municipality of East Ferris be recommended to proceed in accordance with the applicable regulations, policies and procedures set out in By-law No. 2015-35;

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

    Carried Mayor Rochefort
  • 2019-57
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Voyer

    WHEREAS public input was received during the public meeting for Consent Application B-2019-02 at the Planning Advisory Committee Meeting held on February 20th, 2019;

    AND WHEREAS the Planning Advisory Committee is of the opinion that the proposal is consistent with Provincial Policy, the Municipality’s Official Plan, the Zoning By-law and represents good land use planning;        

    BE IT HEREBY RESOLVED that the Council of the Municipality of East Ferris concurs with Resolution No. 2019-05 passed by the Planning Advisory Committee at their meeting of February 20th, 2019 and approves Consent Application No. B-2019-02 (1851477 Ontario Inc.) for the property described as Part of Lot 12, Con. 15, Township of East Ferris, District of Nipissing on what is locally known as Woodcliffe Road for the purpose of a lot addition with the adjacent property along Trout Lake; together with those conditions as set out in the Planning Advisory Committee Resolution dated February 20th, 2019.

    Carried Mayor Rochefort
  • 2019-58
    Moved byCouncillor Lougheed
    Seconded byDeputy Mayor Voyer

    WHEREAS public input was received during the public meeting for Zoning By-law Amendment, File No. C-2019-02 (1851477 Ontario Inc.) at the Planning Advisory Committee Meeting held February 20th, 2019;

    AND WHEREAS the Planning Advisory Committee is of the opinion that the proposal is consistent with Provincial Policy Statement 2014 and is in conformity with the policies contained within the Official Plan for the Municipality; 

    BE IT HEREBY RESOLVED that the lands described as Lot 24, Plan M-522, Part of Lot 18, Concession 18 on what is locally known as Treadlightly Drive be approved for zoning by-law amendment to facilitate the construction of a single detached dwelling on the subject property.

    Carried Mayor Rochefort

e.
Committee of Adjustment
 

f.
East Ferris Parks and Recreation Committee
This item has attachments. 

1.Minutes - February 5 2019.pdf
1.Minutes - February 5 2019.pdf

g.
Economic Development Committee
This item has attachments. 

1.Economic Development minutes February 20th, 2019.pdf
1.Economic Development minutes February 20th, 2019.pdf

h.
Communications Committee
 

9.
Board Reports:
 

10.
Departmental Reports & Resolutions:
 

11.
By-laws:
 

a.
3rd Reading of By-law No. 2019-07
This item has attachments. 

1.By-law No. 2019-07 Council Pregnancy-Maternity leave.pdf
2.By-law No. 2019-07 Pregnancy Policy to By-law.pdf
1.By-law No. 2019-07 Council Pregnancy-Maternity leave.pdf
2.By-law No. 2019-07 Pregnancy Policy to By-law.pdf
  • 2019-59
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    THAT By-law No. 2019-07 being a By-law to adopt the Council Member Pregnancy, Birth and/or Adoption of Child Leave Policy be read a third time and passed this 12th day of March, 2019;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

b.
1st, 2nd and 3rd Reading of By-law No. 2019-09
This item has attachments. 

1.By-law No. 2019-09 AGREEMENT CACC NBRHC.pdf
1.By-law No. 2019-09 AGREEMENT CACC NBRHC.pdf
  • 2019-60
    Moved byCouncillor Lougheed
    Seconded byDeputy Mayor Voyer

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize an agreement for the provision of communication (call taking and alerting) services to the Municipality of East Ferris Fire Department, BE READ a first, second and third time, passed and numbered 2019-09;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

c.
1st, 2nd and 3rd Reading of By-law No. 2019-11
This item has attachments. 

1.By-law No. 2019-11 Agreem. with Chayka Inc.pdf
1.By-law No. 2019-11 Agreem. with Chayka Inc.pdf
  • 2019-61
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Voyer

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize an agreement between the Municipality of East Ferris and Sharon J. Chayka Inc. for the provision of the Employee/Family Assistance Program, be READ a first, second and third time, passed and numbered 2019-11;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

12.
Correspondence and Information Items:
 

a.
Ministry of Community and Correctional Services
This item has attachments. 

1.Ministry of Community Safety and Correctional Services.pdf
1.Ministry of Community Safety and Correctional Services.pdf

b.
Ministry of Transportation
This item has attachments. 

1.MTO-Removal of CNR Overhead Callander South Bridge.pdf
1.MTO-Removal of CNR Overhead Callander South Bridge.pdf

c.
Municipality of Neebing
This item has attachments. 

1.Municipality of Neebing.pdf
1.Municipality of Neebing.pdf

d.
Municipality of Powassan
This item has attachments. 

1.Municipality of Powassan.pdf
1.Municipality of Powassan.pdf

e.
Municipality of Red Lake
This item has attachments. 

1.Municipality of Red Lake.pdf
1.Municipality of Red Lake.pdf

f.
Township of Stormont
This item has attachments. 

1.Township of Stormont.pdf
1.Township of Stormont.pdf

g.
Cassellholme
This item has attachments. 

1.Cassellholme Redevelopment.pdf
2.Cassellholme letter of support.pdf
1.Cassellholme Redevelopment.pdf
2.Cassellholme letter of support.pdf

h.
Northeastern Fire Education Conference
This item has attachments. 

1.Northeastern Fire Conference.pdf
1.Northeastern Fire Conference.pdf

i.
Councillor Lougheed
This item has attachments. 

1.Travel policy motion.pdf
1.Travel policy motion.pdf

j.
Councillor Trahan
This item has attachments. 

1.Boards Committees Policy - Revised January 2019.pdf
1.Boards Committees Policy - Revised January 2019.pdf

k.
AMO Communications
This item has attachments. 

1.AMO Communications January 24th, 2019.pdf
2.AMO Communications January 30th, 2019.pdf
3.AMO Communications January 31st, 2019.pdf
4.AMO Communications, February 14th, 2019.pdf
5.AMO Communications, February 26th, 2019.pdf
1.AMO Communications January 24th, 2019.pdf
2.AMO Communications January 30th, 2019.pdf
3.AMO Communications January 31st, 2019.pdf
4.AMO Communications, February 14th, 2019.pdf
5.AMO Communications, February 26th, 2019.pdf

l.
OGRA Weekly Detour
This item has attachments. 

1.OGRA Weekly Detour January 30th, 2019.pdf
2.OGRA Weekly Detour, February 20th, 2019.pdf
1.OGRA Weekly Detour January 30th, 2019.pdf
2.OGRA Weekly Detour, February 20th, 2019.pdf

m.
Application for Citizen Appointments to Boards and Committees
This item has attachments. 

1.Michel Champagne, Committee application.pdf
2.Traven Reed, application for Municipal Office Project.pdf
1.Michel Champagne, Committee application.pdf
2.Traven Reed, application for Municipal Office Project.pdf

n.
North Bay Parry Sound District Health Unit
This item has attachments. 

1.Board of Health meeting dates.pdf
2.Board of Health Minutes of November 28, 2018.pdf
1.Board of Health meeting dates.pdf
2.Board of Health Minutes of November 28, 2018.pdf

o.
Near North Crime Stoppers
This item has attachments. 

1.Crime Stoppers.pdf
1.Crime Stoppers.pdf

13.
Action Items:
 

a.
Acceptance of Correspondence Circulated with Agenda
 

  • 2019-62
    Moved byCouncillor Lougheed
    Seconded byDeputy Mayor Voyer

    THAT Council acknowledge the correspondence as circulated with the Agenda and dated the 12th of March, 2019.

    Carried Mayor Rochefort

b.
Resolution
 

  • 2019-63
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    THAT Councillor Kelly be approved to attend a one day session of the 2019 Northeastern Fire Education Conference being held in Huntsville at the Deerhurst Resort and Conference Centre from March 29th to 31st, 2019.

    Carried Mayor Rochefort

c.
Resolution
This item has attachments. 

1.Council Membership Listing 2019.pdf
1.Council Membership Listing 2019.pdf
  • 2019-64
    Moved byCouncillor Lougheed
    Seconded byDeputy Mayor Voyer

    THAT Council approve the 2019 Membership list as presented at the Regular Meeting of Council held January 22nd, 2019.

    Carried Mayor Rochefort

d.
Resolution
 

  • 2019-65
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    THAT the following citizens be appointed to sit on Municipal Committees:

    Michel Champagne and Traven Reed be appointed to the Municipal Office Project Technical Advisory Committee

    Carried Mayor Rochefort

e.
Cassellholme
 

  • 2019-66
    Moved byCouncillor Lougheed
    Seconded byDeputy Mayor Voyer

    WHEREAS the Municipality of East Ferris reaffirms our continuing commitment to proceeding with the Cassellholme redevelopment as per the terms and conditions agreed to in 2018 with Cassellholme;

    AND WHEREAS at their 18 December, 2018, Board meeting, the Cassellholme Board released South Algonquin from their future major capital contributions (those beyond the scope of the Long Term Care Act) towards the Cassellholme redevelopment and, that any further changes in regard to the redirection of South Algonquin’s share of the operating costs, are to be taken up by South Algonquin directly within the Ministry of Health and Long Term Care;

    AND WHEREAS it was unanimously agreed among the eight other municipalities participating at Cassellholme Board meeting on 24 January, 2019 that this would be acceptable;

    AND WHEREAS the Municipality of East Ferris directs the Mayor to write immediately to the Minister of Health and Long-Term Care, the Hon. Christine Elliott asking that South Algonquin not be included in the amendments that are required to reconfigure the Board of Management for the District of Nipissing East (Schedule 4 of Ontario Regulation 79/10);

    WE THEREFORE ask the Minister to direct her officials to work with Cassellholme in order to obtain all of the government approvals that are necessary to proceed with the redevelopment and to do so as soon as is reasonably possible;

    AND FURTHER that a copy be forwarded to MPP Vic Fedeli, Minister of Finance, Christine Elliott, Minister of  Health and Long Term Care  and Jamie Lowery, CEO Cassellholme.

    Carried Mayor Rochefort

14.
Approval of Accounts Payable
 

  • 2019-67
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Voyer

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated February 12th and March 12th, 2019  in the amount of $889,315.44

    Carried Mayor Rochefort

15.
Other Business
 

16.
In Camera
 

17.
Confirmatory By-Law
This item has attachments. 

1.By-law No. 2019-10 Confirmatory.pdf
1.By-law No. 2019-10 Confirmatory.pdf
  • 2019-68
    Moved byCouncillor Lougheed
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from January 22nd, 2019 to March 12th, 2019, BE READ a first, second and third time, passed and numbered 2019-10;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

18.
Adjournment
 

  • 2019-69
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    THAT we do now adjourn at 8:07 p.m. and meet again on March 26th, 2019.

    Carried Mayor Rochefort
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