THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

Meeting #:
Date:
Time:
-
Location:
Corbeil Park Hall
PRESENT:
  • Pauline Rochefort, Mayor
  • Mike Voyer, Deputy Mayor
  • Terry Kelly, Councillor
  • Erika Lougheed, Councillor
  • Steven Trahan, Councillor
STAFF PRESENT:
  • Monica L. Hawkins, Clerk
  • Jason Trottier, CAO/Treasurer

1.
Call to Order
 

Mayor Rochefort called the meeting to order at 6:00 p.m.

2.
Adoption of Agenda
 

  • 2019-284
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    THAT the draft agenda presented to Council and dated the 22nd day of October, 2019 be hereby adopted as circulated.

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):
 

a.
Approval of Minutes
This item has attachments. 

1.Special Council Meeting October 8th, 2019.pdf
2.October 8th, 2019.pdf
  • 2019-285
    Moved byCouncillor Lougheed
    Seconded byCouncillor Trahan

    THAT the minutes of the Special Meeting held October 8th, 2019 and the Minutes of the Regular Meeting held October 8th, 2019 be approved as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes
 

5.
Declarations of Conflict of Interest
 

6.
Chair's Comments:
 

Mayor Rochefort advised that CAO, Mr. Demers and herself attended a meeting on internet organized by Regional Mayors. 

7.
Delegations to Council:
 

Ms. June Sangwin, 1558 Hemlock Island, at the Council meeting requested a five minute delegation to Council regarding Lakeshore Road Allowance on Hemlock Island.  Council approved the request.  Ms. Sangwin advised that she opposes to the selling of Lakeshore Road Allowances on Hemlock Island.

Andrew and Monika Gray also requested to Council a five minute delegation.  Council approved the request.  Mr. and Mrs. Gray applied for the purchasing of Lakeshore Road Allowance on their property known as 1386 Hemlock Island.  Mr. and Mrs. Gray wish to purchase the Lakeshore Road Allowance and be able to develop the land properly with proper building permits.

 

8.
Committee Reports:
 

a.
Public Works and Infrastructure Committee
This item has attachments. 

1.P.W. Minutes October 15.2019.pdf

b.
Community Emergency Management Committee
 

c.
Fire and Emergency Services Committee
 

d.
Planning Advisory Committee
This item has attachments. 

1.PAC Minutes Oct 16 2019.pdf

Motion No. 2019-286 and motion No. 2019-287 were moved and seconded and placed on the floor for discussion.  Council deferred both motions for further clarification through resolution No. 2019-288.

  • 2019-286
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Voyer

    WHEREAS public input was received and considered during the public meeting of the Planning Advisory Committee Meeting held October 16th, 2019 regarding File No. LSRA-2019-02, Adam and Caroline Wood; 

    AND WHEREAS the Planning Advisory Committee recommended to Council through their resolution No. 2019-03 of October 16th, 2019 that the request made by Adam and Caroline Wood to purchase a portion of the original Lakeshore Road Allowance in front of 1232 Hemlock Island be approved to proceed in accordance with applicable regulations, policies and procedures set out in By-law No. 2015-35;

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

     

  • 2019-287
    Moved byCouncillor Trahan
    Seconded byCouncillor Lougheed

    WHEREAS public input was received and considered during the public meeting of the Planning Advisory Committee Meeting held October 16th, 2019 regarding File No. LSRA-2019-03, Andrew and Monika Gray; 

    AND WHEREAS the Planning Advisory Committee recommended to Council through their resolution No. 2019-04 of October 16th, 2019 that the request made by Andrew and Monika Gray to purchase a portion of the original Lakeshore Road Allowance in front of 1386 Hemlock Island be approved to proceed in accordance with applicable regulations, policies and procedures set out in By-law No. 2015-35;

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

     

  • 2019-288
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT File No. LSRA-2019-02, Adam and Caroline Wood; and File No. LSRA-2019-03, Andrew and Monika Gray be deferred for further clarification.

    Carried Mayor Rochefort

e.
Committee of Adjustment
This item has attachments. 

1.COA Minutes Oct 16 2019.pdf

f.
Recreation, Parks and Culture Committee
 

1.
Applications received to sit on Committee:
This item has attachments. 

1.Rick Champange, Recreation Committee application(1).pdf
2.Rob Currie, Application Recreation Committee.pdf
  • 2019-289
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    THAT Council of the Municipality of East Ferris approve application received from Rob Currie to fill the vacancy on the Recreation, Parks and Culture Committee;

    AND FURTHER that Mr. Currie be advised accordingly.

    Carried

g.
Economic Development Committee
This item has attachments. 

1.ED Minutes Oct 16 2019.pdf

Motion No. 2019-290 was moved and seconded an placed on the floor for discussion.  Council deferred the motion for further clarification.

  • 2019-290
    Moved byCouncillor Trahan
    Seconded byCouncillor Lougheed

    WHEREAS the Economic Development Committee recommended to Council to look at an event planner for the East Ferris Tradeshow for 2020;

    BE IT HEREBY RESOLVED that Council approves the services of Karen Jones Consulting.

h.
Communications Committee
 

i.
East Ferris Centennial Celebration Committee
 

1.
Applications received to sit on Committee:
This item has attachments. 

1.Lisanne Last, application for Centennial Committee.pdf
2.Gilles Mathon.pdf
  • 2019-291
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Voyer

    THAT Council for the Municipality of East Ferris accepts the applications received from Lisanne Last and Gilles Mathon to sit on the East Ferris Centennial Celebration Committee;

    AND FURTHER that Mrs. Last and Mr. Mathon be advised accordingly.

    Carried Mayor Rochefort

j.
Municipal Office Project/Technical Advisory Committee
This item has attachments. 

1.Minutes of October 9th, 2019.pdf
2.Minutes of October 17th, 2019.pdf
  • 2019-292
    Moved byCouncillor Lougheed
    Seconded byCouncillor Trahan

    WHEREAS the Municipal Office Project/Technical Advisory Committee recommended to Council to retain the services of Bertrand Wheeler Architecture Inc. for the Architectural Services for the New East Ferris Municipal Office, Fire Hall and Community Infrastructure in the amount of $259,018.60 (including HST);

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

    Carried Mayor Rochefort
  • 2019-293
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    WHEREAS the Municipal Office Project/Technical Advisory Committee recommended to Council to retain the services of Englobe Inc. for geotechnical engineering services for the New East Ferris Municipal Office, Fire Hall and Community Infrastructure;

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

    Carried Mayor Rochefort

9.
Board Reports:
 

a.
Library Board
This item has attachments. 

1.Library Board Minutes Oct 1 2019.pdf

b.
Police Services Board
This item has attachments. 

1.PSB Minutes October 10th, 2019.pdf
  • 2019-294
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Voyer

    WHEREAS the Police Services Board recommended to Council to renew the Policing Contract for a period of 5 years;

    AND WHEREAS the Municipality of East Ferris encourages the continuance of the Police Services Board in its actual form and mandate;

    AND WHEREAS the Policing Contract continue to include the annual education programs for Ferris Glen Public School and école élémentaire catholique St-Thomas d’Aquin;

    BE IT HEREBY RESOLVED that Council approves of this recommendation and that the Policing Contract Agreement be renewed for a period of 5 years.

    Carried Mayor Rochefort
  • 2019-295
    Moved byCouncillor Lougheed
    Seconded byCouncillor Trahan

    WHEREAS the Police Services Board recommended to Council that the Police Services Board will undertake the leadership to prepare the Community Well Being Safety Plan specifically for the Municipality;

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

    Carried Mayor Rochefort

10.
Departmental Reports & Resolutions:
 

a.
Report No. R-2019-15
This item has attachments. 

1.Report No. R-2019-15.pdf
  • 2019-296
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2019-15 and that the Tender EF-2019-10 for the Municipal Yards - Snow Plowing/Snow Removal with an upset limit of $1,565.05 including H.S.T. per event be awarded to Evergreen Landscaping for the 2019/2020 winter season.

    Carried Mayor Rochefort

11.
Notice of Motions
 

12.
By-laws:
 

a.
By-law No. 2019-46, 3rd Reading
This item has attachments. 

1.By-law No. 2019-46 Amend Proceedure Delegation.pdf
  • 2019-297
    Moved byCouncillor Trahan
    Seconded byCouncillor Lougheed

    THAT By-law No. 2019-46 being a By-law to amend By-law No. 2019-03,  a By-law to govern the proceedings of Council, Local Boards and Committees or either, the conduct of members, the calling of the meetings and to establish Rules of Order be read a third time and passed this 22nd day of October, 2019;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

b.
By-law No. 2019-49, 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2019-49 Voyent Alert Agreement.pdf
  • 2019-298
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Voyer

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law  to authorize the execution of an agreement between the Corporation of the Municipality of East Ferris and ICEsoft Technologies Holdings Ltd. (ICEsoft Voyent Alert), BE READ a first, second and third time, passed and numbered 2019-49;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:
This item has attachments. 

1.Municipal Update Demand the Right Coalition.pdf

a.
Town of the Blue Mountains
This item has attachments. 

1.Town of the Blue Mountains.pdf

b.
Township of Bonfield
This item has attachments. 

1.Township of Bonfield.pdf

c.
AMO Communications
This item has attachments. 

1.AMO Communications, October 10th, 2019.pdf
2.AMO, October 10th, 2019.pdf
3.AMO Communications, October 17th, 2019.pdf

d.
District of Nipissing Social Administration Board
This item has attachments. 

1.DNSSAB Revised By-laws.pdf

e.
North Bay Parry Sound District Health Unit
This item has attachments. 

1.North Bay Parry Sound District Health Unit minutes June 26.2019.pdf

f.
North Bay-Mattawa Conservation Authority
This item has attachments. 

1.NBMCA Minutes of July 24.2019.pdf

g.
North Bay Regional Health Centre
This item has attachments. 

1.North Bay Regional Health Centre.pdf

h.
Mayor of Ingersoll, Chair - Demand the Right Coalition of Municipalities
This item has attachments. 

1.Municipal Update Demand the Right Coalition(1).pdf

i.
Laurette and Léo Taillefer, Taillefer Road, Corbeil
This item has attachments. 

1.Laurette and Leo Taillefer.pdf

14.
Action Items:
 

a.
Acceptance of Council Correspondence Circulated with Agenda
 

  • 2019-299
    Moved byCouncillor Trahan
    Seconded byCouncillor Lougheed

    THAT Council acknowledge the correspondence as circulated with the agenda dated October 22nd, 2019.

    Carried Mayor Rochefort

15.
Approval of Accounts Payable
 

  • 2019--300
    Moved byDeputy Mayor Voyer
    Seconded byCouncillor Kelly

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated October 22nd, 2019 in the amount of $136,373.02.

    Carried Mayor Rochefort

16.
Other Business
 

Council requested that a letter of Congratulations be sent to Mr. Anthony Rota, MP.

17.
In Camera
 

18.
Confirmatory By-Law
 

a.
By-law No. 2019-50, 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2019-50 Confirmatory.pdf
  • 2019-301
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Voyer

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from October 8th, 2019 to October 22nd, 2019, BE READ A first, second and third time, passed and numbered 2019-50;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

19.
Adjournment
 

  • 2019-302
    Moved byCouncillor Lougheed
    Seconded byCouncillor Trahan

    THAT we do now adjourn at 8:05 p.m. and meet again on November 12th, 2019.

    Carried Mayor Rochefort
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