THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Corbeil Park Hall
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Erika Lougheed, Councillor
  • Steven Trahan, Deputy Mayor
  • Rick Champagne, Councillor
STAFF PRESENT:
  • Monica L. Hawkins, Clerk
  • Jason Trottier, CAO/Treasurer

1.
Call to Order
 

Mayor Rochefort called the meeting to order at 6:00 p.m.

2.
Adoption of Agenda
 

  • 2021-181
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT the draft agenda presented to Council and dated the 22nd day of June, 2021 be adopted as amended to add the following under section 16 - Other Business:

    • Discussion of electronic meetings
    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):
 

a.
Approval of Council Minutes
This item has attachments. 

1.Council minutes June 8th, 2021.pdf
  • 2021-182
    Moved byCouncillor Lougheed
    Seconded byDeputy Mayor Trahan

    THAT the minutes of the Regular Meeting of Council held June 8th, 2021 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes
 

None for this session

5.
Declarations of Conflict of Interest
 

Councillor Champagne did not participate in the discussion of the minutes of the Committee of Adjustment pertaining to his consent file B-2021-18.

6.
Chair's Comments:
 

None for this session

7.
Delegations to Council:
 

None for this session

8.
Committee Reports:
 

a.
Public Works and Infrastructure Committee
 

Deputy Mayor Trahan advised that the work was done on Lake Nosbonsing Road.  Deputy Mayor Trahan advised that Public Works did a good job on the shoulder of the road.

b.
Community Emergency Management Committee
 

c.
Fire and Emergency Services Committee
 

d.
Planning Advisory Committee
This item has attachments. 

1.PAC Minutes Jun 16 2021.pdf

1.
Minutes of June 16th, 2021
 

2.
Recommendations from minutes
 

  • 2021-183
    Moved byCouncillor Lougheed
    Seconded byCouncillor Champagne

    WHEREAS public input was received at the public meeting of the Planning Advisory Committee meeting held June 16th, 2021 for File No. SB-2021-01 and C-2021-03 for Miller Urso Surveying on behalf of Jeffrey Staples for the lands described as CON 3 PT LOT 21 PCL 15241 WF RP 36R5309 PART 1 on what is locally known as Village Road in the Municipality of East Ferris for an application of a draft plan of condominium and zoning by-law amendment for the purpose of creating 4 residential units along with the conditions attached to the resolution No. 2021-14 of the Planning Advisory Committee meeting minutes held June 16th, 2021;

    AND WHEREAS the application has regard for the criteria of Section 51(24) of the Planning Act;

    AND WHEREAS the application is consistent with the Provincial Policy Statement 2014;

    AND WHEREAS the application is in conformity with the policies contained within the Official Plan for the Municipality;

    BE IT HEREBY RESOLVED THAT Council approves the recommendation from the Planning Advisory Committee meeting, held June 16th, 2021, Resolution No. 2021-14.

    Defeated

e.
Committee of Adjustment
This item has attachments. 

1.COA Minutes Jun 16 2021.pdf

Councillor Champagne declared a conflict of interest on File B-2021-18 (Rick Champagne and Nancy Best) of the minutes of the Committee of Adjustment.  Councillor Champagne  is the owner of the property being approved for a consent.  Councillor Champagne did not take part of any discussion pertaining to his consent file.

f.
Recreation, Parks and Culture Committee
 

g.
Economic Development Committee
 

h.
Communications Committee
 

i.
East Ferris Centennial Celebration Committee
 

j.
Municipal Office Project/Technical Advisory Committee
 

9.
Board Reports:
 

10.
Departmental Reports & Resolutions:
 

a.
Report No. R-2021-04
This item has attachments. 

1.Report No. R-2021-04 Loader.pdf
  • 2021-184
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2021-04 and approve the following:

    1. That the Director of Public Works be authorized to purchase a 2014 524K John Deere Loader at a cost of $84,900.00 (plus applicable taxes); and
    1. That Markham Landscaping Nurseries Ltd of Stouffville, Ontario be designated as sole source provider for the purchase of the 2014 524K John Deere Loader.

     

     

    Carried Mayor Rochefort

b.
Report No. R-2021-05
This item has attachments. 

1.Report No.R-2021-05 Single Surface Treatment.pdf
  • 2021-185
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2021-05 and award Tender EF-2021-05 to Duncor Enterprise Inc. for Single Surface Treatment in the amount of $175,039.94 including HST.

    Carried Mayor Rochefort

c.
Report No. R-2021-06
This item has attachments. 

1.Report No. R-2021-06 Granular Materials.pdf
  • 2021-186
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Lougheed

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2021-06 and award Tender EF-2021-04 to Evan Hughes Excavating for granular materials in the amount of $35,013.05  including HST for the 2021 construction season.

    Carried Mayor Rochefort

d.
Report No. PLAN-2021-12
This item has attachments. 

1.PLAN-2021-12 - Couch Surplus Land Request.pdf
  • 2021-187
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Manager of Planning and Economic Development contained in Report No. PLAN-2021-12 and deems the identified section of road allowance to be surplus in order to allow for an application to be made to purchase the lands.

    Carried Mayor Rochefort

e.
Report No. PLAN-2021-13
This item has attachments. 

1.PLAN-2021-13 - Vester Surplus Land Request.pdf
  • 2021-188
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Trahan

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Manager of Planning and Economic Development contained in Report No. PLAN-2021-13 and deems the identified section of road allowance to be surplus in order to allow for an application to be made to purchase the lands.

    Carried Mayor Rochefort

f.
Report No. PLAN-2021-14
This item has attachments. 

1.PLAN-2021-14 - Darlene Gould - Scottsfield Road Access.pdf
  • 2021-189
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Manager of Planning and Economic Development contained in Report No. PLAN-2021-14 and deem the identified section of road allowance to be surplus in order to allow an application to be made to purchase the land for the purpose of installing a driveway to access Ms. Gould’s property.

    Carried Mayor Rochefort

11.
Notice of Motions
 

12.
By-laws:
 

a.
By-law No. 2021-27  - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2021-27 Estimates for the year-budget.pdf
  • 2021-190
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to adopt the estimates of all sums required during the year and to provide adoption of Tax Rates for 2021, BE READ a first, second and third time, passed and numbered 2021-27;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

b.
By-law No. 2021-28 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2021-28 Agreement with ICIP-Covid-19.pdf
  • 2021-191
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Champagne

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize the execution of an agreement between the Corporation of the Municipality of East Ferris and Canada Infrastructure Program (ICIP) COVID-19 Resilience Infrastructure Stream, BE READ a first, second and third time, passed and numbered 2021-28;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

c.
By-law No. 2021-29 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2021-29 Agreement with NOHFC.pdf
  • 2021-192
    Moved byCouncillor Kelly
    Seconded byCouncillor Lougheed

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize the execution of an agreement between the Corporation of the Municipality of East Ferris and Northern Ontario Heritage Fund Corporation (NOHFC), BE READ a first, second and third time, passed and numbered 2021-29;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:
 

a.
Shannon Stubbs, MP - Lakeland
This item has attachments. 

1.Shannon Stubbs, MP Lakeland Bill C21 info update to Municipalities.pdf

Council referred to next meeting

b.
Ministry of Municipal Affairs and Housing
This item has attachments. 

1.Ministry of Municipal Affairs and Housing.pdf

c.
Kingsville
This item has attachments. 

1.Kingsville C-21 Resolution.pdf

Council referred to next meeting

d.
AMO Communications
This item has attachments. 

1.AMO Communications, June 7th, 2021.pdf
2.AMO Communications, June 10th, 2021.pdf
3.AMO Communications, June 10th, 2021.2.pdf
4.AMO Communications, June 17th, 2021.pdf

e.
North Bay-Mattawa Conservation Authority
This item has attachments. 

1.NBMCA 2020 Financial Statement.pdf
2.NBMCA Minutes of April 28th, 2021.pdf

f.
North Bay Parry Sound District Health Unit
This item has attachments. 

1.Health Unit 2020 Financial Statements.pdf
2.2020 Audited Financial Statement, Fully Executed.pdf

g.
North Bay Parry Sound District Health Unit
This item has attachments. 

1.NBPSDHU Minutes Municipal Leaders and Public Health.pdf

h.
CN
This item has attachments. 

1.CN - Rail Safety Week.pdf

Council supported the request from CN and advise to place on social media and website

14.
Action Items:
 

a.
Approval of Correspondence and Information
 

  • 2021-193
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council acknowledge the correspondence and information as circulated with the agenda dated the 22nd day of June 2021.

    Carried Mayor Rochefort

b.
Referred for Support from last Council Meeting:
This item has attachments. 

1.Refer for Support Fort-Erie.pdf
2.Refer for Support-City of North Bay.pdf
3.Refer for Support-Township of Archipelago Bill 228.pdf
4.Refer for Support-Township of Archipelago Bill 279.pdf
  • 2021-194
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Kelly

    THAT the Council for the Municipality of East Ferris supports the resolution from the Town of Fort Erie regarding Capital Gains Tax on Primary Residence.

    Carried Mayor Rochefort
  • 2021-195
    Moved byCouncillor Champagne
    Seconded byCouncillor Lougheed

    THAT the Council for the Municipality of East Ferris supports resolution No. 2021-228 from the City of North Bay to lobby the Federal and Provincial Governments to finance the rent arrears program for qualifying tenants in order to avert an additional major homelessness crisis.

    Carried Mayor Rochefort
  • 2021-196
    Moved byCouncillor Lougheed
    Seconded byCouncillor Champagne

    THAT the Municipality of East Ferris support the resolutions from the Township of Archipelago regarding the following:

    • Bill 228 - Banning unencapsulated Polystyrene Foam; and
    • Bill 279 – Environmental Protection Amendment Act (Microplastics Filters for Washing Machines), 2021.
    Carried Mayor Rochefort

15.
Approval of Accounts Payable
 

  • 2021-197
    Moved byCouncillor Lougheed
    Seconded byCouncillor Kelly

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated June 22nd, 2021 in the amount of $1,312,721.75.

    Carried Mayor Rochefort

16.
Other Business
 

  • 2021-198
    Moved byCouncillor Champagne
    Seconded byCouncillor Lougheed

    WHEREAS Council of the Municipality of East Ferris approved an amendment to its Procedural By-law No. 2020-17 at a Special Meeting of Council held December 15th, 2020 to allow an extension for electronic meetings for Council, Board and Committee meetings up to June 30th, 2021;

    BE IT HEREBY RESOLVED that Council extends the date of the amendment to be changed to December 31st, 2021.

     

    Carried Mayor Rochefort

17.
In Camera (if required)
 

18.
Confirmatory By-Law
 

a.
By-law No. 2021-30 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2021-30 Confirmatory.pdf
  • 2021-199
    Moved byCouncillor Champagne
    Seconded byCouncillor Lougheed

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from June 8th, 2021 to June 22nd, 2021, BE READ  a first, second and third time, passed and numbered 2021-30;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

19.
Adjournment
 

  • 2021-200
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Kelly

    THAT we do now adjourn at 7:27 p.m. and meet again on July 13th, 2021.

    Carried Mayor Rochefort
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