THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Corbeil Park Hall
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Steven Trahan, Deputy Mayor
  • Rick Champagne, Councillor
ABSENT:
  • Erika Lougheed, Councillor
STAFF PRESENT:
  • Monica L. Hawkins, Clerk
  • Jason Trottier, CAO/Treasurer

1.
Call to Order
 

Mayor Rochefort called the meeting to order at 6:00 p.m.

2.
Adoption of Agenda
 

  • 2022-136
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Trahan

    THAT the draft agenda presented to Council and dated the 24th day of May, 2022 be adopted as prepared.

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):
 

a.
Council Minutes -April 26th, 2022 and Special Council Minutes, May 12th, 17th, and 18th, 2022
This item has attachments. 

1.Council minutes April 26th, 2022.pdf
2.Special Council, May 12th, 2022.pdf
3.Special Council, May 17th, 2022.pdf
4.Special Council, May 18th, 2022.pdf
  • 2022-137
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Trahan

    That the Minutes of the Regular Council Meeting held April 26th, 2022 and the Minutes of the Special Council Meetings held May 12th, 17th and 18th, 2022 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes
 

Mayor Rochefort advised Council regarding the Algonquin Land Claim.  The Citizen Group requested to have a meeting.  Meeting will be set up with Mayor, CAO and Council Member appointed to the Group.  Mayor Rochefort will report back to Council.

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof
 

None for this session

6.
Chair's Comments:
 

None for this session

7.
Delegations to Council:
 

a.
Seniors Villa of East Ferris
This item has attachments. 

1.Presentation Michel Champagne.pdf

Mr. Michel Champagne, President of Seniors Villa of East Ferris Inc. made a presentation to Council expressing interest in the municipal surplus land located at the end of Derland Road.

8.
Committee Reports:
 

a.
Public Works and Infrastructure Committee
 

Deputy Mayor advised that the backhoe, loader and truck have arrived.

b.
Community Emergency Management Committee
 

c.
Fire and Emergency Services Committee
 

None for this session

d.
Planning Advisory Committee
 

1.
Minutes of May 11th, 2022
This item has attachments. 

1.PAC Minutes May 11 2022.pdf

2.
Recommendation(s) from Minutes
 

  • 2022-138
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Trahan

    WHEREAS no public input was received during the public meeting of the Planning Advisory Committee held May 11th, 2022;

    AND WHEREAS a request has been received by Yves and Melissa Fortin to close and purchase the original shoreline road allowance abutting 705 Hemlock Island;

    AND WHEREAS By-law No. 2015-35 provides policies and procedures for the disposition of Shoreline Road Allowances in the Municipality of East Ferris;

    AND WHEREAS the request would comply with the policies set out in By-law No. 2015-35;

    BE IT HEREBY RESOLVED that Council approves of the recommendation from the Planning Advisory Committee Meeting held May 11th, 2022, under Resolution No. 2022-14 and approve the request made by Yves and Melissa Fortin to close and purchase the original shoreline road allowance abutting 705 Hemlock Island and proceed in accordance with applicable regulations, policies and procedures set out in By-law No. 2015-35.

    Carried Mayor Rochefort

e.
Committee of Adjustment
 

f.
Recreation, Parks and Culture Committee
 

1.
Minutes of Meeting April 27th, 2022
This item has attachments. 

1.Recreation Minutes - Apr 27 2022.pdf

2.
Recommendation(s) from Minutes
 

  • 2022-139
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Trahan

    WHEREAS the Recreation, Parks and Culture Committee recommended to Council approval to direct staff to explore the viability of partnering with FISH TV for an episode featuring Lake Nosbonsing and to contact any local groups/camps that may have input;

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

    Carried Mayor Rochefort
  • 2022-140
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS the Recreation, Parks and Culture Committee recommended to Council the approval for staff to explore the possibility of hosting the following events this summer such as:

    • Youth dance party
    • Trivia nights (trial basis)
    • Movie nights;

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

    Carried Mayor Rochefort

g.
Economic Development Committee
 

Tradeshow -  Saturday, May 28th, 2022, from 9:00 a.m. to 4:00 p.m.

h.
Communications Committee
 

None for this session

i.
Municipal Office Project/Technical Advisory Committee
 

Council will be doing a tour of the building on Monday, May 30th, 2022.

9.
Board Reports:
 

a.
Library Board
 

b.
Police Services Board
 

1.
Road Safety Week - May 17th - 23rd, 2022
 

Road Safety Week May 17th- May 23rd.  "Safer You  - Safer Me".  Lawn signs were purchased by the Police Services Board for residents to pick up for this important campaign with the aim to making our roads safe for all users.

10.
Departmental Reports & Resolutions:
 

a.
Report No. R-2022-03
This item has attachments. 

1.Report No. R-2022-03.pdf
  • 2022-141
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT Council of the Municipality of East Ferris accepts the recommendation from the Director of Public Works contained in Report No. R-2022-03 and approve the Request for Quotes EF-2022-01 for the supply and application of dust control and road stabilization materials to be awarded to Pollard Hwy Products in the amount of $134,381.23 including HST.

    Carried Mayor Rochefort

11.
Notice of Motions
 

None for this session

12.
By-laws:
 

a.
By-law No. 2022-27 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-Law No. 2022-27 Tax Ratios.pdf
  • 2022-142
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Champagne

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to set Tax Ratios for the Municipality of East Ferris for the year 2022, BE READ  a first, second and third time, passed and numbered 2022-27;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

b.
By-law No. 2022-28 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2022-28 Estimates for the year-budget.pdf

Prior to the adoption of the estimates of all sums required for the year, CAO/Treasurer made a presentation to Council regarding the 2022 Tax Levy and Rates.

  • 2022-148
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to adopt the estimates of all sums required during the year and to provide adoption of Tax Rates for 2022, BE READ a first, second and third time, passed and numbered 2022-28;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:
 

a.
Minister of Energy
This item has attachments. 

1.Minister of Energy.pdf

b.
Municipality of Powassan
This item has attachments. 

1.Municipality of Powassan Playground Inspector Agreement.pdf

c.
Town of Arnprior
This item has attachments. 

1.Town of Arnprior Ukrainian Efforts.pdf

Council referred to the next regular Council meeting for Support.  Council agreed to make a $1,000 donation to the Ukraine family that has arrived in East Ferris. 

d.
AMO
This item has attachments. 

1.AMO Delegation.pdf

Referred to the next meeting for resolution

e.
AMO Communications
This item has attachments. 

1.AMO Communications, April 26th, 2022.pdf

f.
MPAC
This item has attachments. 

1.MPAC 2021 Financial Statements.pdf

g.
North Bay Indigenous Friendship Centre
This item has attachments. 

1.North Bay Indigenous Friendship Centre.pdf

14.
Action Items:
 

a.
Approval of Correspondence and Information Circulated with the Agenda
 

  • 2022-144
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council approve the Correspondence and Information as circulated with the agenda of May 24th, 2022.

    Carried Mayor Rochefort

b.
Referred from Last Council Meeting for Support
This item has attachments. 

1.Support - Township of Lake of Bays.pdf
  • 2022-145
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Champagne

    THAT the Municipality of East Ferris supports the resolution from the Township of Lake of Bays that was passed at their regular Council Meeting held April 12th, 2022 regarding Floating Accommodations.

    Carried Mayor Rochefort

15.
Approval of Accounts Payable
 

  • 2022-146
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Trahan

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated May 24th, 2022 in the amount of $1,043,546.05.

    Carried Mayor Rochefort

16.
Other Business
 

None for this session

17.
In Camera
 

Council proceeded to in-camera session for the following under Section 239(2):

  • personal matters about an identifiable individual, including municipal or local
    board employees;
  • a proposed or pending acquisition or disposition of land by the municipality or
    local board; and
  • information explicitly supplied in confidence to the municipality or local board by
    Canada, a province or territory or a Crown agency of any of them regarding matter of
    Internet and Cassellholme.
  • 2022-147
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT this meeting proceeds to In-Camera session at 7:31 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address a matter pertaining to: 

    • (b) - personal matters about an identifiable individual, including municipal or local board employees;
    • (c) - a proposed or pending acquisition or disposition of land by the municipality or local board;
    • (h) - information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them regarding matter of Internet and Cassellholme.
    Carried Mayor Rochefort
  • 2022-148
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Kelly

    THAT we do now adjourn this In-Camera meeting at 8:51 p.m. and return to our regular session of Council.

    Carried Mayor Rochefort

18.
Confirmatory By-Law
 

a.
By-law No. 2022-29 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2022-29 Confirmatory.pdf
  • 2022-149
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from April 26th, 2022 to May 24th, 2022, BE READ  a first, second and third time, passed and numbered 2022-29;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

19.
Adjournment
 

  • 2022-150
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Champagne

    THAT we do now adjourn at 8:52 p.m. and meet again on June 14th, 2022.

    Carried Mayor Rochefort
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