THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Municipal Office Council Chambers
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Rick Champagne, Councillor
  • Lauren Rooyakkers, Deputy Mayor
ABSENT:
  • Steven Trahan, Councillor
STAFF PRESENT:
  • Monica L. Hawkins, Clerk
  • Jason Trottier, CAO/Treasurer

1.
Call to Order

 

Mayor Rochefort called the meeting to order at 6:00 p.m.

2.
Adoption of Agenda

 
  • 2023-98
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT the draft agenda presented to Council and dated the 25th day of April, 2023 be adopted as prepared.

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):

 

a.
Approval of Council Minutes of April 11th, 2023

This item has attachments. 
1.Council minutes April 11th, 2023.pdf
  • 2023-99
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    THAT the minutes of the Council Meeting held April 11th, 2023 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes

 

None for this session

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

 

None for this session

6.
Chair's Comments:

 

Mayor Rochefort advised that the Municipality was successful in an application to Earth Day Canada where the Municipality received funding for 2 EV stations to be installed at the Municipal Office.  When the Municipal Office was being built, the Municipality was pro-active in having conduits installed to provide for future EV stations. The grant covers 100% of the cost of supply and installation and  valued at $29,120.00. 

Councillor Champagne stated that Mr. Pierre Ranger did a presentation at the Conference regarding the "Let's Remember Adam Campaign".  Councillor Champagne mentioned that there were two standing ovations at the Conference and Mr. Pierre Ranger was one individual that received a standing ovation.

Deputy Mayor Rooyakkers commented on Mr. Ranger’s presentation as well.  It was a good Conference and notes taken.

7.
Delegations to Council:

 

a.
Bob Warren, 15 Carriere Road

This item has attachments. 
1.Presentation Bob Warren.1.pdf

Mr. Bob Warren did a presentation to Council regarding road maintenance on Carriere Road.  Council advised Mr. Warren that the Public Works Committee will be meeting in May and his concern will be brought forward at the Public Works Committee meeting.  

8.
Committee Reports:

 

a.
Public Works and Infrastructure Committee

 

None for this session.  Meeting to be scheduled in May.

b.
Community Emergency Management Committee

 

None for this session

c.
Fire and Emergency Services Committee

 

Next meeting - May 5th, 2023

d.
Planning Advisory Committee

 

1.
Minutes of April 19th, 2023

This item has attachments. 
1.PAC Minutes Apr 19 2023.pdf

2.
Resolution(s) from Minutes

 
  • 2023-100
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS no public input was received at the public meeting of the Planning Advisory Committee held April 19th, 2023;

    AND WHEREAS a request has been received by James and Christine Ware to close and purchase the original shoreline road allowance abutting 664 Hemlock Island;

    AND WHEREAS By-law No. 2015-35 provides policies and procedures for the disposition of Shoreline Road Allowances in the Municipality of East Ferris;

    AND WHEREAS the request would comply with the policies set out in By-law No. 2015-35;

    BE IT HEREBY RESOLVED that Council approves of the recommendation from the Planning Advisory Committee Meeting held April 19th, 2023, under Resolution No. 2023-15 and approve the request made by James and Christine Ware to close and purchase the original shoreline road allowance abutting 664 Hemlock Island and proceed in accordance with applicable regulations, policies and procedures set out in By-law No. 2015-35.

    Carried Mayor Rochefort

e.
Committee of Adjustment

 

f.
Recreation, Parks and Culture Committee

 

1.
Minutes of April 18th, 2023

This item has attachments. 
1.Recreation Minutes - April 18th 2023.pdf

Mayor Rochefort reported on the Recreation, Parks and Culture Committee Meeting

2.
Minutes of In-camera session

 

Council discussed at the in-camera session

g.
Economic Development Committee

 

Next meeting - April 26th, 2023

h.
Striking Committee

 

None for this session

9.
Board Reports:

 

a.
Library Board

 

None for this session

b.
Police Services Board

 

None for this session

c.
Cassellholme, DNSSAB, Health Unit and NBMCA

 

None for this session

10.
Departmental Reports & Resolutions:

 

a.
Report No. R-2023-03

This item has attachments. 
1.Report No. R-2023-03 Winter sand.pdf
  • 2023-101
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2023-03 and approve that Tender EF-2023-02 for Winter Sand in the amount of $56,952.00 including H.S.T. be awarded to A. Miron Topsoil Ltd for 2023.

    Carried Mayor Rochefort

b.
Report No. R-2023-04

This item has attachments. 
1.Report No. R-2023-04 Dust Control.pdf
  • 2023-102
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2023-04 and approve the Request for Quotes EF-2023-01 for the supply and application of dust control and road stabilization materials to be awarded to Pollard Hwy Products in the amount of $55,263.78 including H.S.T. for the volume required by the Municipality of East Ferris.

    Carried Mayor Rochefort

c.
Report No. 2023-05

This item has attachments. 
1.Report No. R-2023-05 Culvert Needs Study.pdf
  • 2023-103
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2023-05 and approve the Request for Proposal EF-2023-03 for the preparation of a Culvert Needs Study to be awarded to McIntosh Perry with an upset limit of $72,412.00 before taxes;

    AND THAT the work be limited to Road Culverts location on municipally maintained roads, more specifically excluding all driveway culverts.

    Carried Mayor Rochefort

d.
Report No. CAO-2023-03

This item has attachments. 
1.Report No CAO 2023-03 - Pay Equity Compensation Review RFP.pdf
2.Report No CAO 2023-03 - Appendix A - RFP Pay Equity and Compensation Review.pdf
  • 2023-104
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the CAO/Treasurer contained in Report No. CAO-2023-03 and award the Pay Equity & Compensation Review to Pesce & Associates Human Resources Consultants at a price of $24,500 plus HST.

    Carried Mayor Rochefort

11.
Notice of Motions

 

None for this session

12.
By-laws:

 

a.
By-law No. 2023-17 - 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-17 Retail Business Establishment Holiday Shopping.pdf
  • 2023-105
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law to require that retail business establishments in the Municipality of East Ferris close to the public on certain days, BE READ a first, second and third time, passed and numbered 2023-17;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:

 

a.
Ministry of Municipal Affairs and Housing

This item has attachments. 
1.Ministry of Municipal Affairs and Housing.pdf

Council and staff will prepare statement and circulate before sending to Ministry of Municipal Affairs and Housing

b.
Township of Chisholm

This item has attachments. 
1.Township of Chisholm.pdf

Referred for support

c.
AMO Communications

This item has attachments. 
1.AMO Communications, April 6th, 2023.pdf
2.AMO Communications, April 13th, 2023.pdf

d.
Mélodie and Christopher Contant

This item has attachments. 
1.Melodie Contant.pdf

Referred to staff for more information

14.
Action Items:

 

a.
Approval of Correspondence and Information circulated with the Agenda

 
  • 2023-106
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT Council approve the Correspondence and Information as circulated with the agenda of April 25th, 2023.

    Carried Mayor Rochefort

b.
Association of Ontario Road Supervisors (AORS)

This item has attachments. 
1.Referred for support - AORS- Enbridge Gas Mar 24 2023.1.pdf
  • 2023-107
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Kelly

    WHEREAS Enbridge recently made an announcement of their intention to begin charging third-party contractors and other utilities $200 CAD (plus applicable taxes) for utility locates where a field locate is required;

    AND WHEREAS third-party contractors include Ontario municipalities;

    AND WHEREAS these locate requests are only required as Ontario municipalities have allowed utilities to use municipal right of ways at no charge to the utilities;

    AND WHEREAS this announcement of new downloaded costs will negatively impact the budgets of Ontario municipalities;

    AND WHEREAS if Enbridge is successful in implementing this new charge, a precedence is set for other utility companies to also begin charging for locates;

    BE IT  HEREBY RESOLVED that the Municipality of East Ferris strongly opposes these utility locate costs being downloaded to Ontario municipalities by Enbridge Gas or other utilities;

    AND THAT the Province of Ontario’s Ministry of Public and Business Service Delivery make it clear that these costs must be borne by the utilities themselves;

    AND FURTHER THAT a copy of this resolution be forwarded to Minister of Public and Business Service Delivery Kaleed Rasheed, Minister of Infrastructure Kinga Surma, Minister of Energy Todd Smith, Premier Doug Ford, MPP Vic Fedeli, the Association of Ontario Road Supervisors and the Association of Municipalities of Ontario.

    Carried Mayor Rochefort

c.
FONOM Conference May 8th, 9th and 10th, 2023

 

Council will not be cancelling the Regular Meeting of Council for May 9th, 2023

15.
Approval of Accounts Payable

 
  • 2023-108
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated April 25th, 2023 in the amount of $491,229.26.

    Carried Mayor Rochefort

16.
Other Business

 

Councillor Kelly advised of the driveway at the Medical Centre is narrow, if staff could go and have a look.

Councillor Kelly asked if the Municipality would be getting an electronic sign to be placed at the Municipal Office.

17.
In Camera (if required)

 

Council proceeded to in-camera session to discuss referral from Recreation, Parks and Culture Committee pertaining to Volunteer Recognition and to discuss the Negotiations of the Collective Agreement.

  • 2023-109
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT this meeting proceeds to In-Camera session at 7:20 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address a matter pertaining to: 

    • Personal matters about an identifiable individual, including municipal or local board employees;
    • Labour relations or employee negotiations.

                                               

    Carried Mayor Rochefort
  • 2023-110
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT we do now adjourn this In-Camera meeting at 7:48 p.m. and return to our regular session of Council.

    Carried Mayor Rochefort
  • 2023-111
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS Council reviewed the in-camera minutes from the Recreation, Parks and Culture Committee meeting held April 18th, 2023 regarding the “Volunteer Recognition Program” Nominations;

    BE IT HEREBY RESOLVED that Council approves of the recommendation from the Recreation, Parks and Culture Committee and approve the five nominations selected:

    • Sheila Porter – Club Action 50+
    • Cecile Barham – Club Action 50+
    • Melodie Contant – Organizing of the Astorville Village Christmas Fête
    • Youth Editorial Committee: Zoeanne Dubien, Josee Blahut, Krysten Ball, Sauvee Perron, Nyla McNamara and Garette Tran
    • East Ferris 2023 Carnival Organizing Committee: Eric Point, Patty Point, Patrick Brochu, Renée Baker and Guy Clouthier.
    Carried Mayor Rochefort

18.
Confirmatory By-Law

 

a.
By-law No. 2023-18 - 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-18 Confirmatory - April 11th-April 25th, 2023.pdf
  • 2023-112
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from April 11th, 2023 to April 25th, 2023, BE READ a first, second and third time, passed and numbered 2023-18;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

19.
Adjournment

 
  • 2023-113
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT we do now adjourn at 7:52 p.m. and meet again on May 9th, 2023

    Carried Mayor Rochefort
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