THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Municipal Office Council Chambers
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Steven Trahan, Councillor
  • Rick Champagne, Councillor
  • Lauren Rooyakkers, Deputy Mayor
STAFF PRESENT:
  • Jason Trottier, CAO/Treasurer
  • Kari Hanselman, Clerk

1.
Call to Order

 

Mayor Rochefort called the meeting to order at 6:05 p.m. 

2.
Adoption of Agenda

 
  • 2023-278
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT the draft agenda presented to Council and dated the 24th day of October, 2023 be adopted as prepared. 

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):

 

a.
Approval of Council Minutes: Regular Meeting of October 10th, 2023

This item has attachments. 
1.Council Minutes October 10th, 2023.pdf
  • 2023-279
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT the Minutes of the Regular Council Meeting of October 10th, 2023 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes

 

Deputy Mayor Rooyakkers would like Council to provide direction to the Clerk to research different voting processes. Council agreed to give the Clerk some time to review the duties of the Clerk with regards to municipal elections as well to research additional voting methods and pricing in order to increase voter turnout in the next municipal election. 

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

 

Councillor Kelly declared a Conflict of Interest on Item 17. of the agenda and exited Council Chambers during the discussion and vote. 

Mayor Rochefort declared a Conflict of Interest on the second resolution under agenda item No. 8.f.2 and exited Council Chambers during the discussion and vote. 

a.
Councillor Kelly - Minutes of In-camera session

 

Named for award to be voted on

b.
Mayor Rochefort - Recommendation(s) from Minutes

 

Member of the Board of the Horticultural Club

6.
Chair's Comments:

 

Mayor Rochefort advised the open house put on by the fire department was a great success. The Remembrance Day Ceremony is taking place Friday, November 10th, at the Cenotaph.  

7.
Delegations to Council:

 

None for this session.

8.
Committee Reports:

 

a.
Public Works and Infrastructure Committee

 

None for this session.

b.
Community Emergency Management Committee

 

None for this session.

c.
Fire and Emergency Services Committee

 

None for this session.

d.
Planning Advisory Committee

 

None for this session.

e.
Committee of Adjustment

 

f.
Recreation, Parks and Culture Committee

 

1.
Minutes of October 17th, 2023

This item has attachments. 
1.Recreation Minutes - October 17 2023.pdf

2.
Recommendation(s) from Minutes

 This item has conflict.
  • Mayor Rochefort declared a conflict on this item. (Member of the Board of the Horticultural Club)

Mayor Rochefort declared a Conflict of Interest on the second resolution under agenda item No. 8.f.2 and exited Council Chambers during the discussion and vote. 

  • 2023-280
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    WHEREAS at their Regular Council Meeting of February 14th, 2023 Council adopted the Terms of Reference for the Recreation, Parks and Culture sub-committee, the East Ferris Beautification Project; 

    AND WHEREAS as of October 17th, 2023 the Beautification Committee has fulfilled their purpose with the creation of the independent East Ferris Horticultural Club;

    AND WHEREAS the Recreation, Parks and Culture Committee resolved that the Beautification Sub-Committee be dissolved as of October 24th, 2023; 

    BE IT HEREBY RESOLVED that Council repeal the Terms of Reference for the East Ferris Beautification Project.  

    Carried Mayor Rochefort
  • 2023-281
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    WHEREAS the East Ferris Horticultural Club has been created and is comprised of community volunteers;

    AND WHEREAS the Club is in the process of incorporation as a non-profit organization with the Ontario Horticultural Societies of Ontario and the Ontario Ministry of Agriculture, Food and Rural Affairs;

    AND WHEREAS the Club’s objectives are to plant flowers, shrubs and trees on public property as well as to promote and support gardening in East Ferris;

    AND WHEREAS the Municipality received a letter of request for sponsorship to aid in the Club’s fundraising efforts;

    AND WHEREAS the Recreation, Parks and Culture Committee recommends to Council that a donation of $250.00 be granted to the East Ferris Horticultural Club as part of their sponsorship program to assist in their fundraising efforts. 

    BE IT HEREBY RESOLVED that Council approves of this recommendation.                      

    Carried Deputy Mayor Rooyakkers

3.
Minutes of In-camera session

 This item has conflict.
  • Councillor Kelly declared a conflict on this item. (Named for award to be voted on)

g.
Economic Development Committee

 

None for this session.

h.
Striking Committee

 

None for this session.

9.
Board Reports:

 

10.
Departmental Reports & Resolutions:

 

None for this session.

11.
Notice of Motions

 

None for this session.

12.
By-laws:

 

a.
By-law No. 2023-45: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-45 Authorize Speed Limit(s) on Derland Road and Eglington Road North.pdf
  • 2023-282
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to authorize the following speed limit(s) on certain Highways within the Municipality of East Ferris BE READ a first, second and third time, passed and numbered 2023-45;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

b.
By-law No. 2023-46: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-46 Building Inspector.pdf
2.By-law No. 2023-46 Building Services Agreement Schedule A.pdf
  • 2023-283
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to enter into an agreement between the Township of Papineau-Cameron, the Municipality of Calvin, the Municipality of Mattawan and the Municipality of East Ferris for a Building Inspector to enforce the Building Code Act BE READ a first, second and third time, passed and numbered 2023-46;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:

 

a.
Premier of Ontario

This item has attachments. 
1.Premier of Ontario - NOSM Support Acknowledgement.pdf

b.
Municipality of Bluewater

This item has attachments. 
1.Municipality of Bluewater - Childcare availability in Ontario.pdf

Referred for support.

c.
Township of the Archipelago

This item has attachments. 
1.Township of the Archipelago - Cigarette Producer Responsibility.pdf

d.
Township of McKellar

This item has attachments. 
1.Township of McKellar - Ddigital publications as acceptable means of publication.pdf

e.
AMO Communications

This item has attachments. 
1.AMO Communications October 12th, 2023.pdf
2.AMo Communications October 19th, 2023.pdf

f.
District of Nipissing Social Services Administration Board

This item has attachments. 
1.DNSSAB - Housing Needs and Supply Study Letter.pdf
2.DNSSAB - Housing Supply and Needs Study Poster.pdf
3.DNSSAB - Housing Needs Survey.pdf

g.
Callander Legion Branch 445

This item has attachments. 
1.Legion Branch 455 - Poppy Campaign 2023.pdf

h.
Catherine Fife, MPP Waterloo

This item has attachments. 
1.Catherine Fife MPP Waterloo - Fixing Long-Term Care Amendment Act.pdf

Referred for support.

i.
Memorial Park Committee

This item has attachments. 
1.Memorial Park Committee close October 2023.pdf

14.
Action Items:

 

a.
Approval of Correspondence and Information Circulated with the Agenda

 
  • 2023-284
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT Council approve the Correspondence and Information as circulated with the agenda of October 24th, 2023.

    Carried Mayor Rochefort

b.
Referred for support from meeting of October 10th, 2023

 

1.
Resolution: Town of Grimsby - Establishing a Guaranteed Livable Income

This item has attachments. 
1.Town of Grimsby - Establishing a Guaranteed Livable Income.pdf

Deputy Mayor Rooyakkers moved the motion. There was no seconder on the motion. 

2.
Resolution: Town of Aurora - Opposing Strong Mayor Powers

This item has attachments. 
1.Town of Aurora - Opposing Strong Mayor Powers.pdf
  • 2023-285
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT the Council for the Municipality of East Ferris supports the Town of Aurora's resolution regarding opposing Strong Mayor Powers. 

    Carried Mayor Rochefort

3.
Resolution: Town of Midland - Catch and Release Justice in Ontario

This item has attachments. 
1.Town of Midland - Catch and Release Justice in Ontario.pdf
  • 2023-286
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT the Council for the Municipality of East Ferris supports the Town of Midland's resolution regarding Catch and Release Justice in Ontario.

    Carried Mayor Rochefort

c.
Resolution: Corbeil Park Hall Kitchen Renovations

 
  • 2023-287
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    WHEREAS Club Action 50+ East Ferris were successful in a $150,000 funding application submission to the Ontario Trillium Foundation for renovations to the kitchen at the Corbeil Park Hall;

    AND WHEREAS the kitchen renovation project is estimated to cost $168,000;

    AND WHEREAS the Corbeil Park Hall is available for use to the Municipality at no cost, and to the general public and various user groups for rent;

    AND WHEREAS the Municipality of East Ferris is the owner of the Corbeil Park Hall and deems it beneficial to invest in this asset to the benefit of the community and its users;

    BE IT HEREBY RESOLVED THAT Council for the Corporation of the Municipality of East Ferris approves a cash contribution of approximately $18,000.00 to the kitchen renovation project;

    AND FURTHER THAT the Municipality agrees to assist with cash flowing the project should the need arise and at the discretion of the Municipal Treasurer.  

    Carried Mayor Rochefort

15.
Approval of Accounts Payable

 
  • 2023-288
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated October 24th, 2023 in the amount of $308,558.97. 

    Carried Mayor Rochefort

16.
Other Business

 

None for this session. 

17.
In Camera

 

Council proceeded to an In-camera session to review the nominations for the 2023 Sport Hall of Fame Program. Councillor Kelly exited Council Chambers and did not participate in the discussion or vote.

  • 2023-289
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT this meeting proceeds to In-Camera session at 7:35 p.m., under Section 239(2)(b) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address a matter pertaining to the 2023 Sports Hall of Fame Program nominations: 

    • Personal matters about an identifiable individual, including municipal or local board employees.
    Carried Mayor Rochefort
  • 2023-290
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    THAT we do now adjourn this In-Camera meeting at 7:42 p.m. and return to our regular session of Council.

    Carried Mayor Rochefort
  • 2023-291
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    WHEREAS Council reviewed the In-camera minutes from the Recreation, Parks and Culture Committee meeting held October 17th, 2023 regarding the 2023 Sports Hall of Fame Program nominations;

    BE IT HEREBY RESOLVED that Council approves of the recommendation from the Recreation, Parks and Culture Committee and approve the three nominations selected:

    • Benjamin Gaudreau – Hockey Player (Athletic Category)
    • Danika Ranger – Hockey Player (Athletic Category) 
    • Terry and Lois Kelly – Management of East Ferris Fitness Centre (Builder Category)
    Carried Mayor Rochefort

18.
Confirmatory By-Law

 

a.
By-law No. 2023-47: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-47 Confirmatory - October 10th - October 24th, 2023.pdf
  • 2023-292
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from October 10th, 2023 to October 24th, 2023, BE READ a first, second and third time, passed and numbered 2023-47;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. 

    Carried Mayor Rochefort

19.
Adjournment

 
  • 2023-293
    Moved byCouncillor Champagne
    Seconded byCouncillor Trahan

    THAT we do now adjourn at 7:44 p.m. and meet again on November 14th, 2023. 

    Carried Mayor Rochefort
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