THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Corbeil Park Hall
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Erika Lougheed, Councillor
  • Steven Trahan, Deputy Mayor
  • Rick Champagne, Councillor
STAFF PRESENT:
  • Monica L. Hawkins, Clerk
  • Jason Trottier, CAO/Treasurer

1.
Call to Order
 

Mayor Rochefort called the meeting to order at 6:00 p.m.

2.
Adoption of Agenda
 

  • 2022-24
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Trahan

    THAT the draft agenda presented to Council and dated the 25th day of January, 2022 be adopted as prepared.

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):
 

a.
Approval of the Minutes as follows:
This item has attachments. 

1.Special Council, January 11th, 2022.pdf
2.January 11th, 2022.pdf
  • 2022-25
    Moved byCouncillor Lougheed
    Seconded byCouncillor Kelly

    THAT the minutes of the Special Council Meeting and the Regular Council Meeting held January 11th, 2022 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes
 

5.
Declarations of Conflict of Interest
 

None for this session

6.
Chair's Comments:
 

Mayor Rochefort advised that Councillor Kelly and herself attended the Virtual ROMA 2022 Conference.  The Municipality had two scheduled delegations.  One delegation with the Minister of Northern Development, Mines, Natural Resources and Forestry regarding the Medical Building and the second was with Ministry of Infrastructure.

7.
Delegations to Council:
 

None for this session

8.
Committee Reports:
 

a.
Public Works and Infrastructure Committee
 

b.
Community Emergency Management Committee
 

None for this session

c.
Fire and Emergency Services Committee
 

d.
Planning Advisory Committee
 

1.
Minutes of January 19th, 2022
This item has attachments. 

1.PAC Minutes Jan 19 2022.pdf

2.
Recommendation(s) from Minutes
 

  • 2022-26
    Moved byCouncillor Lougheed
    Seconded byDeputy Mayor Trahan

    WHEREAS no public input was received at the public meeting of the Planning Advisory Committee held January 19th, 2022;

    AND WHEREAS a request has been received by Donna Couch to close and purchase the original shoreline road allowance abutting 52 Mullins Lane;

    AND WHEREAS By-law No. 2015-35 provides policies and procedures for the disposition of Shoreline Road Allowances in the Municipality of East Ferris;

    AND WHEREAS the request would comply with the policies set out in By-law No. 2015-35;

    BE IT HEREBY RESOLVED that Council approves of the recommendation from the Planning Advisory Committee Meeting held January 19th, 2022, under Resolution No. 2022-04 and approve the request made by Donna Couch to close and purchase the original shoreline road allowance abutting 52 Mullins Lane and proceed in accordance with applicable regulations, policies and procedures set out in By-law No. 2015-35.

    Carried Mayor Rochefort

e.
Committee of Adjustment
 

f.
Recreation, Parks and Culture Committee
 

None for this session.  Meeting scheduled for January 26th, 2022

g.
Economic Development Committee
 

1.
Minutes of January 19th, 2022
This item has attachments. 

1.Ec Dev Minutes Jan 19 2022.pdf

2.
Recommendation(s) from minutes
 

Council deferred the recommendation from the Economic Development Committee until the By-law comes forward for 1st and 2nd Reading.

h.
Communications Committee
 

None for this session

i.
East Ferris Centennial Celebration Committee
 

Resolution in Action Items to dissolve the committee

j.
Municipal Office Project/Technical Advisory Committee
 

None for this session

9.
Board Reports:
 

10.
Departmental Reports & Resolutions:
 

a.
Report No. FD-2022-02
This item has attachments. 

1.Fire Report 2022-02 Automatic Aid Agreement.pdf
  • 2022-27
    Moved byCouncillor Champagne
    Seconded byCouncillor Lougheed

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Fire Chief/CEMC contained in Report No. FD-2022-02 and approve the entering into an Automatic Aid Agreement with the Township of Chisholm Fire Department to share personnel and tanker support resources to cover areas of shared boundaries between both municipalities.

    Carried Mayor Rochefort

b.
Report No. FD-2022-03
This item has attachments. 

1.Fire Report 2022-03 Extrication Aid Agreement.pdf
  • 2022-28
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Trahan

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Fire Chief/CEMC contained in Report No. FD-2022-03 and approve to enter into an Extrication Aid Agreement with the Township of Chisholm for response by the East Ferris Fire Department with its heavy extrication equipment when needed.

    Carried Mayor Rochefort

c.
Report No. PLAN-2022-01
This item has attachments. 

1.Report No. PLAN-2022-01 - MECP Climate Change Action Items.pdf

Council referred report to the next Council meeting.

11.
Notice of Motions
 

None for this session

12.
By-laws:
 

a.
By-law No. 2022-06 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2022-06 Amend Committee of Adjustment.pdf
  • 2022-29
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Trahan

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to amend By-law No. 2020-25 as amended, a By-law to Constitute and Appoint a Committee of Adjustment BE READ  a first, second and third time, passed and numbered 2022-06;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

     

     

    Carried Mayor Rochefort

b.
By-law No. 2022-07 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2022-07 Chisholm Automatic Aid Agreement.pdf
2.By-law No. 2022-07 Agreement Chisholm Automatic Aid Agreement.pdf
  • 2022-30
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Trahan

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to enter into an Automatic Aid Agreement with the Township of Chisholm BE READ  a first, second and third time, passed and numbered 2022-07;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

c.
By-law No. 2022-08 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2022-08 Chisholm Extrication Service Agreement.pdf
2.By-law No. 2022-08 Schedule Chisholm Extrication Agreement.pdf
  • 2022-31
    Moved byCouncillor Lougheed
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to enter into a Heavy Extrication Service Agreement with the Township of Chisholm BE READ  a first, second and third time, passed and numbered 2022-08;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:
 

14.
Action Items:
 

a.
Approval of Correspondence and Information circulated with the agenda
 

  • 2022-32
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Trahan

    THAT Council approve the Correspondence and Information as circulated with the agenda of January 25th, 2022.

    Carried Mayor Rochefort

b.
Resolution:
 

  • 2022-33
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Lougheed

    WHEREAS the East Ferris Centennial Celebration Committee was created under the Boards and Committees Policy January 22nd, 2019 as an Ad Hoc Committee of Council;

    AND WHEREAS in 2021 the East Ferris Centennial Celebration Committee accomplished its 100th year centennial celebration with great success;

    BE IT HEREBY RESOLVED that a letter be sent to all the members of the committee thanking them for their devoted commitment to this community in order to accomplish the Municipality's 100th year celebration;

    AND FURTHER THAT Council for the Municipality of East Ferris dissolve the East Ferris Centennial Celebration Committee in its entirety and remove the committee from the Council Agenda Template.

    Carried Mayor Rochefort

c.
Resolution
 

  • 2022-34
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS the Corporation of the Municipality of East Ferris is one of nine (9) municipalities represented on the Board of Management of Nipissing East as set out in Schedule 4 of Ontario Regulation 79/10;

    AND WHEREAS the East Nipissing District Home for the Aged (“Cassellholme”) is under the direction of the Board of Management of Nipissing East;

    AND WHEREAS in keeping with Council’s support, the Mayor has participated in meetings with the Mayors of the other municipalities represented on the Board of Management for Nipissing East to discuss issues relating to their representation including but not necessarily limited to issues relating to Cassellholme (the “Cassellholme Member Meetings”);

    AND WHEREAS transitioning Cassellholme from a District Board of Management home to a City of North Bay Municipal home has emerged from these Cassellholme Member Meetings;

    AND WHEREAS the Mayor has reported to Council about the Cassellholme Member Meetings and in particular the opportunity to move forward and investigate the implications of transitioning to a City of North Bay Municipal home;

    NOW THEREFORE BE IT HEREBY RESOLVED that Council for the Corporation of the Municipality of East Ferris approves of the Mayor’s participation in Cassellholme Member Meetings and authorizes and directs the Mayor to continue such participation; 

    AND BE IT FURTHER RESOLVED that Council for the Corporation of the Municipality of East Ferris:

    1.  Supports the City of North Bay's initiative to investigate the implications of transitioning Cassellholme from a District Board of Management home to a City of North Bay Municipal home as soon as possible;

    2.  Directs the Mayor and Chief Administrative Officer to communicate on behalf of the Municipality with the Member Municipalities and Members of Provincial Government regarding the transitioning of Cassellholme from a District Board of Management Home to a Municipal Home for the purpose of gathering information and showing support of the transition;

    3.  Continues to support the redevelopment of Cassellholme, in parallel with the transitioning of the home to the City of North Bay; and

    4.  That this resolution be forwarded to all the member municipalities.

    Carried Mayor Rochefort

15.
Approval of Accounts Payable
 

  • 2022-35
    Moved byCouncillor Lougheed
    Seconded byCouncillor Champagne

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated January 25th, 2022 in the amount of $1,039,438.80.

    Carried Mayor Rochefort

16.
Other Business
 

None for this session

17.
In Camera
 

  • 2022-36
    Moved byDeputy Mayor Trahan
    Seconded byCouncillor Kelly

    THAT this meeting proceeds to In-Camera session at 7:18 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address a matter pertaining to: 

    • Personal matters about an identifiable individual, including municipal or local board employees.
    Carried Mayor Rochefort
  • 2022-37
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Trahan

    THAT we do now adjourn this In-Camera meeting at 7:56 p.m. and return to our regular session of Council.

     

    Carried Mayor Rochefort

18.
Confirmatory By-Law
 

a.
By-law No. 2022-09 - 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2022-09 Confirmatory.pdf
  • 2022-38
    Moved byCouncillor Lougheed
    Seconded byCouncillor Champagne

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from January 11th, 2022 to January 25th, 2022, BE READ  a first, second and third time, passed and numbered 2022-09;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

19.
Adjournment
 

  • 2022-39
    Moved byCouncillor Lougheed
    Seconded byCouncillor Kelly

    THAT we do now adjourn at 7:57 p.m. and meet again on February 8th, 2022.

    Carried Mayor Rochefort
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