THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

Meeting #:
Date:
Time:
-
Location:
Corbeil Park Hall
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Erika Lougheed, Councillor
  • Steven Trahan, Councillor
ABSENT:
  • Mike Voyer, Deputy Mayor
STAFF PRESENT:
  • Monica L. Hawkins, Clerk
  • Jason Trottier, CAO/Treasurer

1.
Call to Order
 

Mayor Rochefort called the meeting to order at 6:00 p.m.

2.
Adoption of Agenda
 

  • 2019-303
    Moved byCouncillor Trahan
    Seconded byCouncillor Lougheed

    THAT the draft agenda presented to Council and dated the 12th day of November, 2019 be hereby adopted as circulated.

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):
 

a.
Approval of the Minutes
This item has attachments. 

1.October 22nd, 2019.pdf
  • 2019-304
    Moved byCouncillor Kelly
    Seconded byCouncillor Lougheed

    THAT the minutes of the Regular Meeting of Council held October 22nd, 2019 be approved as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes
 

None for this session

5.
Declarations of Conflict of Interest
 

None for this session

6.
Chair's Comments:
 

Mayor Rochefort welcomed all in attendance.  Mayor Rochefort advised the Municipality will be participating in an Internet Conference being held Wednesday and Thursday of this week.

In the near future Council will be meeting in order to have an opportunity to review the Strategic Plan Implementation.

Mayor Rochefort advised of the great media coverage the Municipality received for its Remembrance Day Ceremony which was held on November 8th, 2019.

CAO introduced Mr. Taran Lennard.  Taran has been hired under an Internship Program and he will be working with the Manager of Planning and Economic Development.

 

7.
Delegations to Council:
 

a.
Monika Gray, 1386 Hemlock Island 
This item has attachments. 

1.Monika Gray.pdf

Ms. Monika Gray made a presentation to Council regarding the Sale of Lakeshore Road Allowance of 1286 Hemlock Island.

b.
Paul Goodridge, Goodridge Goulet Planning & Surveying Ltd.
This item has attachments. 

1.Paul Goodridge, Adam and Caroline Wood LSRA Hemlock Island.pdf

Mr. Paul Goodridge from Goodridge Goulet Planning & Surveying Ltd. made presentation to Council regarding the sale of Lakeshore Road Allowance of 1232 Hemlock Island.  Mr. Goodridge also is the agent for the applicant of 1232 Hemlock Island, Adam and Caroline Wood.

8.
Committee Reports:
 

a.
Public Works and Infrastructure Committee
 

b.
Community Emergency Management Committee
 

c.
Fire and Emergency Services Committee
 

d.
Planning Advisory Committee
 

1.
Deferred resolution No. 2019-286
 

  • 2019-305
    Moved byCouncillor Lougheed
    Seconded byCouncillor Trahan

    WHEREAS at the Regular Meeting of Council held October 22nd, 2019, Council deferred File No. LSRA-2019-02, Adam and Caroline Wood and File No. LSRA 2019-03, Andrew and Monkia Gray through resolution No. 2019-288 for further clarification;

    AND WHEREAS Council called a Special Meeting on November 12th, 2019 to further discuss clarification on the sale of Lakeshore Road Allowances;

    AND WHEREAS public input was received and considered during the public meeting of the Planning Advisory Committee Meeting held October 16th, 2019 regarding File No. LSRA-2019-02, Adam and Caroline Wood; 

    AND WHEREAS the Planning Advisory Committee recommended to Council through their resolution No. 2019-03 of October 16th, 2019 that the request made by Adam and Caroline Wood to purchase a portion of the original Lakeshore Road Allowance in front of 1232 Hemlock Island be approved to proceed in accordance with applicable regulations, policies and procedures set out in By-law No. 2015-35;

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

    Carried Mayor Rochefort

2.
Deferred resolution No. 2019-287
 

  • 2019-306
    Moved byCouncillor Kelly
    Seconded byCouncillor Lougheed

    WHEREAS at the Regular Meeting of Council held October 22nd, 2019, Council deferred File No. LSRA-2019-02, Adam and Caroline Wood and File No. LSRA 2019-03, Andrew and Monkia Gray through resolution No. 2019-288 for further clarification;

    AND WHEREAS Council called a Special Meeting on November 12th, 2019 to further discuss clarification on the sale of Lakeshore Road Allowances;

    AND WHEREAS public input was received and considered during the public meeting of the Planning Advisory Committee Meeting held October 16th, 2019 regarding File No. LSRA-2019-03, Andrew and Monika Gray; 

    AND WHEREAS the Planning Advisory Committee recommended to Council through their resolution No. 2019-04 of October 16th, 2019 that the request made by Andrew and Monika Grey be approved to proceed in accordance with applicable regulations, policies and procedures set out in By-law No. 2015-35;

    BE IT HEREBY RESOLVED that Council approves of this recommendation.

    Carried Mayor Rochefort

e.
Committee of Adjustment
 

f.
Recreation, Parks and Culture Committee
 

g.
Economic Development Committee
 

h.
Communications Committee
 

i.
East Ferris Centennial Celebration Committee
This item has attachments. 

1.Minutes Centennial Advisory Committee.pdf

j.
Municipal Office Project/Technical Advisory Committee
 

9.
Board Reports:
 

10.
Departmental Reports & Resolutions:
 

a.
Report No. CEMC-2019-01, Emergency Management 
This item has attachments. 

1.Report No. CEMC 2019-01.pdf
  • 2019-307
    Moved byCouncillor Trahan
    Seconded byCouncillor Lougheed

    THAT Council of the Municipality of East Ferris accepts the recommendation from the Fire Chief/CEMC contained in Report No. CEMC 2019-01 and approve of the following:  

    1. That the Council for the Municipality of East Ferris accepts the recommendation of the Community Emergency Management Co-ordinator to restructure the composition of the Municipal Emergency Management Program Committee (MEMPC) as per Option 3;
    2. That the Council for the Municipality of East Ferris accepts the recommendation of the Community Emergency Management Co-ordinator to restructure the composition of the Municipal Emergency Control Group (MECG) as per Option 3; 
    3. THAT the Emergency Information Officer (EIO) be the CAO of the Municipality;

    AND FURTHER that the Council for the Municipality of East Ferris hereby amend By-Law No. 2220 to reflect recommendations.

    Carried Mayor Rochefort

b.
Report No. PLAN-2019-005, Manager of Planning and Economic Development
This item has attachments. 

1.Report No. PLAN-2019-005.pdf
  • 2019-308
    Moved byCouncillor Lougheed
    Seconded byCouncillor Kelly

    THAT Council of the Municipality of East Ferris accepts the recommendation from the Manager of Planning and Economic Development contained in Report No. PLAN-2019-005 and that the Fees and Charges By-law be amended to include an option to have the applicant request that the Municipality obtain an appraisal to determine the land value for road allowances and shoreline road allowances that exceed 60 , (200 ft) in frontage.

    Carried Mayor Rochefort

11.
Notice of Motions
 

12.
By-laws:
 

a.
By-law No. 2019-51, 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No 2019-51-Agreement - OPP Contract.pdf
  • 2019-309
    Moved byCouncillor Lougheed
    Seconded byCouncillor Trahan

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session; BE IT HEREBY RESOLVED THAT a By-law  to authorize the execution of an agreement between the Corporation of the Municipality of East Ferris and Her Majesty the Queen in Right of Ontario as represented by the Ministry of Solicitor General for the provision of police services, BE READ a first, second and third time, passed and numbered 2019-51;

    And THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:
 

a.
Honourable Steve Clark, Minister of Municipal Affairs and Housing
This item has attachments. 

1.Minister Clark MMAH.pdf

b.
Minister of Infrastructure
This item has attachments. 

1.Minister of Infrastructure.pdf
2.ICIP Green Stream October 2019 Intake.pdf

c.
Ministry of Municipal Affairs and Housing
This item has attachments. 

1.MMAH 2019 FITs and Municipal Profile.1.pdf
2.MMAH FITs.2.pdf
3.MMAH FITs.3.pdf

d.
Ministry of Energy Northern Development and Mines
This item has attachments. 

1.Minister of Energy, Northern Development and Mines.pdf

e.
Ontario Municipal Partnership Fund
This item has attachments. 

1.OMPF.1.pdf
2.2020 OMPF Allocation Notice.2.pdf
3.2020 OMPF Technical Guide.3.pdf

f.
Town of Kingsville
This item has attachments. 

1.Town of Kingsville.pdf

g.
Town of Prescott
This item has attachments. 

1.Town of Prescott.pdf

h.
Township of Springwater
This item has attachments. 

1.Township of Springwater.pdf
2.Township of Springwater.2.pdf

Council instructed staff to prepare a letter for their review

i.
Township of Stirling-Rawdon
This item has attachments. 

1.Township of Stirling-Rawdon.pdf
2.AMO Report; Addressing growing municipal liability and insurance costs.pdf

Councillor Kelly requested support of this resolution

j.
AMO Communications
This item has attachments. 

1.AMO Communications, October 24th, 2019.2.pdf
2.AMO Communications, October 24th, 2019.pdf
3.AMO Communications, October 25th, 2019.pdf
4.AMO Communications, October 29th, 2019.pdf
5.AMO Communications, October 30th, 2019.pdf
6.AMO Communications, October 31st, 2019.pdf
7.AMO Communications, November 6th, 2019.pdf

k.
ROMA 2020 Conference 
This item has attachments. 

1.ROMA 2020 Delegation Deadline.pdf

Council referred to Action Item for next meeting for delegation for Environmental and Infrastructure

l.
District of Nipissing Social Services Administration Board
This item has attachments. 

1.DNSSAB Minutes of September-25, 2019.pdf

m.
North Bay-Mattawa Conservation Authority
This item has attachments. 

1.NBMCA-Minutes of Sept. 25, 2019.pdf

n.
Enbridge Gas Inc.
This item has attachments. 

1.Enbridge Gas, 2020 Rate application.pdf

14.
Action Items:
 

a.
Acceptance of Council Correspondence Circulated with Agenda
 

  • 2019-310
    Moved byCouncillor Kelly
    Seconded byCouncillor Lougheed

    THAT Council acknowledge the correspondence as circulated with the agenda dated November 12th, 2019.

    Carried Mayor Rochefort

b.
Town of the Blue Mountains
 

  • 2019-311
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    THAT Council of the Municipality of East Ferris supports the resolution of the Town of the Blue Mountains to request the Ministry of Municipal Affairs and Housing to create a searchable database of all matters placed before all Integrity Commissioners within the province and the resolution of such matters.

    Carried Mayor Rochefort

c.
Mayor of Ingersoll
 

  • 2019-312
    Moved byCouncillor Lougheed
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris supports Mayor Comiskey, Chair of Demand the Right Coalition of Municipalities to call upon the Provincial Government to pass legislation that grants municipalities the right to approve (or reject) landfill projects.

    Carried Mayor Rochefort

15.
Approval of Accounts Payable
 

  • 2019-313
    Moved byCouncillor Lougheed
    Seconded byCouncillor Trahan

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated November 12th, 2019 in the amount of $762,954.68.

    Carried Mayor Rochefort

16.
Other Business
 

17.
In Camera (if required)
 

18.
Confirmatory By-Law
 

a.
By-law No. 2019-52, 1st, 2nd and 3rd Reading
This item has attachments. 

1.By-law No. 2019-52 Confirmatory.pdf
  • 2019-314
    Moved byCouncillor Kelly
    Seconded byCouncillor Lougheed

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from October 22nd, 2019 to November 12th, 2019, BE READ  a first, second and third time, passed and numbered 2019-52;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

19.
Adjournment
 

  • 2019-315
    Moved byCouncillor Lougheed
    Seconded byCouncillor Trahan

    THAT we do now adjourn at 7:25 p.m. and meet again on November 26th, 2019.

    Carried Mayor Rochefort
No Item Selected