THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Municipal Office Council Chambers
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Steven Trahan, Councillor
  • Rick Champagne, Councillor
  • Lauren Rooyakkers, Deputy Mayor
STAFF PRESENT:
  • Jason Trottier, CAO/Treasurer
  • Kari Hanselman, Clerk

1.
Call to Order

 

Mayor Rochefort called the meeting to order at 6:00 p.m. 

2.
Adoption of Agenda

 
  • 2023-223
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT the draft agenda presented to Council and dated the 12th day of September, 2023 be adopted as prepared.

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):

 

a.
Approval of Council Minutes: Regular Meeting of August 8th, 2023 and Special Meeting of August 28th, 2023

This item has attachments. 
1.Council Minutes August 8th, 2023.pdf
2.Special Council Meeting August 28th, 2023 Pay Equity.pdf
  • 2023-224
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    THAT the Minutes of the Regular Council Meeting of August 8th, 2023 and the Special Council Meeting of August 28th, 2023 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes

 

None for this session

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

 

None for this session

6.
Chair's Comments:

 

Mayor Rochefort commented on the success of the Volunteer Recognition Event earlier today. Council members attended the AMO Conference last month and were impressed with the information provided at the event. 

7.
Delegations to Council:

 

None for this session

8.
Committee Reports:

 

a.
Public Works and Infrastructure Committee

 

Councillor Champagne advised Groulx Road will be closed from September 18th through 21st for the emergency replacement of a large culvert. 

b.
Community Emergency Management Committee

 

None for this session

c.
Fire and Emergency Services Committee

 

1.
Minutes of August 16th, 2023 

This item has attachments. 
1.Fire Committee Minutes Aug 16 2023.pdf
2.2022 Summary - Training Totals Only(1).pdf
3.2022 Totals by Type(1).pdf
4.2023 Summary - Totals Only(1).pdf
5.2023 Totals by Type(1).pdf
1.
Recommendation(s) from Minutes
 
  • 2023-225
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    WHEREAS the Fire and Emergency Services Committee reviewed a draft fireworks by-law at their August 16th, 2023 Committee meeting;

    AND WHEREAS the Committee recommends to Council that the by-law to regulate the setting off of fireworks in the municipality be approved;

    BE IT HEREBY RESOLVED that Council approves of this recommendation. 

    Carried Mayor Rochefort

2.
Minutes of September 6th, 2023

This item has attachments. 
1.Fire Committee Minutes Sep 6 2023.pdf

d.
Planning Advisory Committee

 

None for this session

e.
Committee of Adjustment

 

f.
Recreation, Parks and Culture Committee

 

None for this session

g.
Economic Development Committee

 

None for this session

h.
Striking Committee

 

None for this session

9.
Board Reports:

 

a.
Library Board

 

None for this session

b.
Police Services Board

 

None for this session

c.
Cassellholme, DNSSAB, Health Unit and NBMCA

 

10.
Departmental Reports & Resolutions:

 

a.
PLAN-2023-07

This item has attachments. 
1.PLAN-2023-07 - Derland Road Municipal Land Consolidation.pdf
  • 2023-226
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris directs staff to obtain an Opinion of Value from a real estate agent for the lands as shown on Schedule D of Report No. PLAN-2023-07, lots 1 and 2; 

    AND THAT this item be deferred and brought back to Council once the Opinion of Value has been obtained. 

    Carried Mayor Rochefort

b.
Report No. R-2023-09

This item has attachments. 
1.Report No. R-2023-09 - Thin Concrete Overlay.pdf
  • 2023-227
    Moved byCouncillor Champagne
    Seconded byCouncillor Trahan

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2023-09 and approve that Tender EF-2023-08 for a Thin Concrete Overlay in the amount of $129,267.25 including H.S.T. be awarded to Labonté Concrete Ltd. for the Corbeil Outside Rink. 

    Carried Mayor Rochefort

c.
Report No. R-2023-10

This item has attachments. 
1.Report No. R-2023-10 - Dasher Boards.pdf
  • 2023-228
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Rooyakkers

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2023-10 and approve that Tender EF-2023-09 for a New Dasher Board System in the amount of $130,695.80 including H.S.T. be awarded to Athletica Sport Systems for the Corbeil Outside Rink.

    Carried Mayor Rochefort

11.
Notice of Motions

 

None for this session

12.
By-laws:

 

a.
By-law No. 2023-36: 1st and 2nd Reading 

This item has attachments. 
1.By-law No. 2023-36 Fireworks By-Law.pdf
  • 2023-229
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    THAT By-law No. 2023-36 being a By-law to provide regulations for the setting off of fireworks, BE READ a first and second time this 12th day of September, 2023.

    Carried Mayor Rochefort

b.
By-law No. 2023-37: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-37 Non-Union Salaries.pdf
  • 2023-230
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to adopt the salary grid for non-union employees, BE READ a first, second and third time, passed and numbered 2023-37;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. 

    Carried Mayor Rochefort

c.
By-law No. 2023-38: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-38 Amend By-law 2020-11 Change Name.pdf
  • 2023-231
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to amend By-law 2020-11, a by-law to establish and regulate a fire department, BE READ a first, second and third time, passed and numbered 2023-38;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. 

    Carried Mayor Rochefort

d.
By-law No. 2023-39: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-39 Lottery Licencing Officer.pdf
  • 2023-232
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following By-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to appoint a Lottery Licensing Officer, BE READ a first, second and third time, passed and numbered 2023-39;

    AND THAT said By-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. 

    Carried Mayor Rochefort

13.
Correspondence and Information Items:

 

a.
Ministry of the Environment, Conservation and Parks

This item has attachments. 
1.Ministry of the Environment Conservation and Parks - Modernize Ontario's Environmental Assessment Progam.pdf

b.
Ministry of Infrastructure

This item has attachments. 
1.Ministry of Infrastructure - Red Tape Reduction for Designated Broadband Projects.pdf

c.
Ministry of Municipal Affairs & Housing

This item has attachments. 
1.Ministry of Municipal Affairs and Housing - Building Faster Fund.pdf

d.
Ontario Land Tribunal

This item has attachments. 
1.OLT-23-000712 - Notice of Case Management Conference - October 4, 2023.pdf

e.
Ontario Provincial Police

This item has attachments. 
1.Police Record Check Revenue Letter to all mun final.pdf

f.
Board of Health

This item has attachments. 
1.Health Unit - BOH-Minutes-2023-06-28.pdf

g.
AMO

 

h.
MPAC

This item has attachments. 
1.MPAC - Property Assessment Update.pdf

i.
Municipality of St. Charles

This item has attachments. 
1.Municipality of St. Charles - Municipalities Retaining Surplus Proceeds from Tax Sales.pdf

Referred for support 

j.
Township of Emo

This item has attachments. 
1.Township of Emo - Black Ash Tree Classification as endangered.pdf

k.
Township of Severn

This item has attachments. 
1.Township of Severn - Climate Emergency Just Transition Transfer.pdf

14.
Action Items:

 

a.
Approval of Correspondence and Information Circulated with the Agenda

 
  • 2023-233
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    THAT Council approve the Correspondence and Information as circulated with the agenda of September 12th, 2023.

    Carried Mayor Rochefort

b.
Referred for support from meeting of August 8th, 2023

 

1.
Resolution: Town of Woodstock - Homelessness and Opioid Crisis

This item has attachments. 
1.City of Woodstock - Homelessness and opioid crisis.pdf
  • 2023-234
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT the Council for the Municipality of East Ferris supports the Town of Woodstock's resolution regarding Homelessness and the Opioid Crisis. 

    Carried Mayor Rochefort

2.
Resolution: CN - Rail Safety Week

This item has attachments. 
1.CN - Rail Safety Week.pdf
  • 2023-235
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    WHEREAS Rail Safety Week is to be held across Canada from September 18 to 24, 2023;

    AND WHEREAS, 232 railway crossing and trespassing incidents occurred in Canada in 2022; resulting in 66 avoidable fatalities and 43 avoidable serious injuries;

    AND WHEREAS, educating and informing the public about rail safety (reminding the public that railway rights-of-way are private property, enhancing public awareness of the dangers associated with highway rail grade crossings, ensuring pedestrians and motorists are looking and listening while near railways, and obeying established traffic laws) will reduce the number of avoidable fatalities and injuries cause by incidents involving trains and citizens; 

    AND WHEREAS Operation Lifesaver is a public/private partnership whose aim is to work with the public, rail industry, governments, police services, media and others to raise rail safety awareness;

    AND WHEREAS CN has requested that Council for the Municipality of East Ferris adopt this resolution in support of its ongoing efforts to raise awareness, save lives and prevent injuries in communities, including our municipality;

    BE IT HEREBY RESOLVED that Council for the Municipality of East Ferris support national Rail Safety Week to be held from September 18 to 24, 2023.

    Carried Mayor Rochefort

3.
Resolution: Municipality of Chatham-Kent - Municipal Freedom of Information and Protection of Privacy Act

This item has attachments. 
1.Municipality of Chatham-Kent.pdf
  • 2023-236
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT the Council for the Municipality of East Ferris supports the Municipality of Chatham-Kent's resolution regarding changes to the Municipal Freedom of Information and Protection of Privacy Act

    Carried Mayor Rochefort

4.
Resolution: Municipality of Wawa - Chronic Pain

This item has attachments. 
1.Municipality of Wawa - Chronic Pain.pdf
  • 2023-237
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    THAT the Council for the Municipality of East Ferris supports the Municipality of Wawa's resolution regarding the Chronic Pain.

    Carried Mayor Rochefort

5.
Resolution: Town of Halton Hills - Support for School Bus Arm Cameras

This item has attachments. 
1.Town of Halton Hills - Support for School Bus Stop Arm Cameras.pdf
  • 2023-238
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    THAT the Council for the Municipality of East Ferris supports the Town of Halton Hill's resolution regarding School Bus Arm Cameras; 

    AND THAT this resolution be sent to the Ontario Roads Association, the Ontario Public School Board Association, and the Ontario Catholic School Trustees' Association. 

    Carried Mayor Rochefort

6.
Resolution: Township of Brudenell, Lyndoch and Raglan - Intimate Partner Violence

This item has attachments. 
1.Township of Brudenell, Lyndoch and Raglan - Intimate Partner Violence.pdf
  • 2023-239
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Kelly

    THAT the Council for the Municipality of East Ferris supports the Town of Brudenell, Lyndoch and Raglan's resolution regarding Intimate Partner Violence. 

    Carried Mayor Rochefort

15.
Approval of Accounts Payable

 
  • 2023-240
    Moved byCouncillor Trahan
    Seconded byCouncillor Champagne

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated September 12th, 2023 in the amount of $931,376.13. 

    Carried Mayor Rochefort

16.
Other Business

 

None for this session

17.
In Camera 

 

Council proceeded to in-camera session for matters pertaining to the following:

  • Building Faster Fund 
  • Lavigne Road Quarry
  • 2023-241
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    THAT this meeting proceeds to In-Camera Session at 7:37 p.m., under Section 239(2) (b) and (k) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address matters pertaining to:

    • personal matters about an identifiable individual, including municipal or local board employees relating to the Building Faster Fund; and

    • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board relating to the Lavigne Road Quarry. 

    Carried Mayor Rochefort
  • 2023-242
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT we do now adjourn this In-Camera meeting at 8:55 p.m. and return to our regular session of Council.

    Carried Mayor Rochefort

18.
Documents for In-Camera Session under Section 239(2)(k)

 

19.
Confirmatory By-Law

 

a.
By-law No. 2023-40: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-40 Confirmatory - August 8th - September 12th, 2023).pdf
  • 2023-243
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from August 8th, 2023 to September 12th, 2023, BE READ a first, second and third time, passed and numbered 2023-40;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. 

    Carried Mayor Rochefort

20.
Adjournment

 
  • 2023-244
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    THAT we do now adjourn this meeting at 8:56 p.m. 

    Carried Mayor Rochefort
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