THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS REGULAR COUNCIL MEETING MINUTESTuesday, April 13, 2021 6:00 P.m. - 9:00 P.m.Corbeil Park Hall PRESENT:Pauline Rochefort, MayorTerry Kelly, CouncillorErika Lougheed, CouncillorSteven Trahan, Deputy MayorRick Champagne, CouncillorSTAFF PRESENT:Monica L. Hawkins, ClerkJason Trottier, CAO/Treasurer1.Call to Order Mayor Rochefort called the meeting to order at 6:00 p.m. Welcomed everyone in attendance.2.Adoption of Agenda 2021-97Moved byCouncillor KellySeconded byCouncillor ChampagneTHAT the draft agenda presented to Council and dated the 13th day of April, 2021 be amended by adding to Section 17 - In-camera, the discussion of Medical Building under Section 239(2) of the Municipal Act, subsection (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Carried Mayor Rochefort3.Accepting the Minutes of the Previous Meeting(s): a.Approval of Council Minutes 1.March 18th, 2021 Special Meeting.pdf2.March 23rd, 2021 Special Meeting.pdf3.March 23rd, 2021.pdf4.April 7th, 2021 Special Meeting.pdf2021-98Moved byCouncillor LougheedSeconded byDeputy Mayor TrahanTHAT the minutes of the Special Meetings held March 18th, March 23rd, April 7th, 2021, and the Regular Meeting of Council held March 23rd, 2021 be adopted as circulated.Carried Mayor Rochefort4.Business Arising from the Minutes None for this session5.Declarations of Conflict of Interest None for this session6.Chair's Comments: None for this session7.Delegations to Council: None for this session8.Committee Reports: a.Public Works and Infrastructure Committee 1.Minutes of March 24th, 2021 - Next meeting April 22nd, 2021 1.P.W. Minutes March 24th 2021.pdfb.Community Emergency Management Committee None for this sessionc.Fire and Emergency Services Committee None for this sessiond.Planning Advisory Committee None for this sessione.Committee of Adjustment None for this sessionf.Recreation, Parks and Culture Committee 1.Minutes of March 24th, 2021 1.Recreation Minutes - March 24 2021.pdf2.Recreation Resolutions.pdf3.Recreation Sports Award and Recognition Form.pdf4.Recreation Sports Award and Recognition Policy.pdf5.Recreation Hall of Fame Form.pdf2.Recommendation to Council from Minutes 2021-99Moved byCouncillor ChampagneSeconded byCouncillor KellyWHEREAS the Recreation, Parks and Culture Committee recommended to Council to approve the amendments made to the Sports Awards and Recognition Policy; BE IT HEREBY RESOLVED that Council approves of this recommendation.Carried Mayor Rochefortg.Economic Development Committee None for this sessionh.Communications Committee None for this sessioni.East Ferris Centennial Celebration Committee 1.Minutes of March 30th, 2021 - Next meeting April 13th, 2021 1.Centennial minutes.pdf2.Recommendation to Council- Declaration of Volunteer Week 2021-100Moved byCouncillor KellySeconded byDeputy Mayor TrahanWHEREAS National Volunteer Week is being held during the week of April 18th to April 24, 2021 with the selected theme: "The Value of One, The Power of Many"; AND WHEREAS East Ferris has a history, over 100 years of volunteerism and it is what has enabled this municipality to add to our community amenities and programs; AND WHEREAS this year the Municipality of East Ferris is celebrating its 100th anniversary and that the selected theme is a nod to our past, a reflection of our present, and a wink to our future; BE IT HEREBY RESOLVED THAT the Council for the Municipality of East Ferris declare the week of April 18th to April 24th, 2021 as Volunteer Week - "The Value of One, The Power of Many".Carried Mayor Rochefortj.Municipal Office Project/Technical Advisory Committee None for this session9.Board Reports: a.Library Board None for this sessionb.Police Services Board None for this session10.Departmental Reports & Resolutions: None for this session11.Notice of Motions None for this session12.By-laws: a.By-law No. 2021-16 - 1st, 2nd and 3rd Reading 1.By-law No. 2021-16 Agreement with Office of the Fire Marshal.pdf2021-101Moved byCouncillor KellySeconded byCouncillor ChampagneWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to enter into an agreement with Her Majesty the Queen in Right of Ontario as represented by the Office of the Fire Marshal, BE READ a first, second and third time, passed and numbered 2021-16; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefortb.By-law No. 2021-18 - 1st, 2nd and 3rd Reading 1.By-law No. 2021-18 Agreement with Kenalex.pdf2021-102Moved byCouncillor LougheedSeconded byCouncillor ChampagneWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to enter into an agreement with Kenalex Construction Company Limited for the repair of bowstring trusses at the East Ferris Community Centre, BE READ a first, second and third time, passed and numbered 2021-18; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefort13.Correspondence and Information Items: a.Ministry of Finance 1.Ministry of Finance - Ontario Cannabis Legalization Implentation Fund.pdf2.Ministry of Municipal Affairs and Housing.2.pdfb.Ministry of Municipal Affairs and Housing 1.Ministry of Municipal Affairs and Housing.1.pdf2.Ministry of Municipal Affairs and Housing.2(1).pdfc.Ministry of Solicitor General 1.Ministry of the Solicitor General-Compliance results-2020.pdfd.Town of Cochrane 1.Town of Cochrane.pdfe.North Bay Parry Sound District Health Unit 1.North Bay Parry Sound District Health Unit.2.pdff.AMO Communications 1.AMO Communications, March 22nd, 2021.pdf2.AMO Communications, March 24th, 2021.pdf3.AMO Communications, March 25th, 2021.pdf4.AMO Communications, March 25th, 2021.2.pdf5.AMO Communications, March 29th, 2021.pdf6.AMO Communications, April 1st, 2021.pdfg.DNSSAB 1.DNSSAB Minutes February 24th, 2021.pdfh.North Bay Mattawa Conservation Authority 1.NBMCA - 2021 Budget.pdf14.Action Items: a.Approval of Correspondence and Information circulated with the agenda 2021-103Moved byCouncillor LougheedSeconded byDeputy Mayor TrahanTHAT Council acknowledge the correspondence and information as circulated with the agenda and dated the 13th day of April, 2021.Carried Mayor Rochefortb.Resolution 2021-104Moved byDeputy Mayor TrahanSeconded byCouncillor ChampagneTHAT Council for the Corporation of the Municipality of East Ferris authorize staff to submit a funding application to the NOHFC Enhance Your Community Stream for repairs to the bowstring trusses, kitchen renovations, and upgrading of lighting over the ice pad to LED lights at the East Ferris Community Centre. Carried Mayor Rochefort15.Approval of Accounts Payable 2021-105Moved byCouncillor LougheedSeconded byCouncillor KellyTHAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated April 13th, 2021 in the amount of $442,072.32.Carried Mayor Rochefort16.Other Business None for this session17.In Camera 2021-106Moved byDeputy Mayor TrahanSeconded byCouncillor KellyTHAT this meeting proceeds to In-Camera session at 6:28 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address a matter pertaining to: Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and A proposed or pending acquisition or disposition of land by the municipality or local board. Carried Mayor Rochefort2021-107Moved byCouncillor ChampagneSeconded byCouncillor LougheedTHAT we do now adjourn this In-Camera meeting at 6:41 p.m. and return to our regular session of Council.Carried Mayor Rochefort18.Confirmatory By-Law a.By-law No. 2021-17 - 1st, 2nd and 3rd Reading 1.By-law No. 2021-17 Confirmatory.pdf2021-108Moved byDeputy Mayor TrahanSeconded byCouncillor KellyWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from March 23rd, 2021 to April 13th, 2021, BE READ a first, second and third time, passed and numbered 2021-17; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefort19.Adjournment 2021-109Moved byCouncillor LougheedSeconded byDeputy Mayor TrahanTHAT we do now adjourn at 6:42 p.m. and meet again on April 27th, 2021.Carried Mayor RochefortNo Item Selected This item has no attachments1.March 18th, 2021 Special Meeting.pdf2.March 23rd, 2021 Special Meeting.pdf3.March 23rd, 2021.pdf4.April 7th, 2021 Special Meeting.pdf1.P.W. Minutes March 24th 2021.pdf1.By-law No. 2021-16 Agreement with Office of the Fire Marshal.pdf1.AMO Communications, March 22nd, 2021.pdf2.AMO Communications, March 24th, 2021.pdf3.AMO Communications, March 25th, 2021.pdf4.AMO Communications, March 25th, 2021.2.pdf5.AMO Communications, March 29th, 2021.pdf6.AMO Communications, April 1st, 2021.pdf1.Centennial minutes.pdf1.DNSSAB Minutes February 24th, 2021.pdf1.Ministry of Finance - Ontario Cannabis Legalization Implentation Fund.pdf2.Ministry of Municipal Affairs and Housing.2.pdf1.Ministry of Municipal Affairs and Housing.1.pdf2.Ministry of Municipal Affairs and Housing.2(1).pdf1.North Bay Parry Sound District Health Unit.2.pdf1.Recreation Minutes - March 24 2021.pdf2.Recreation Resolutions.pdf3.Recreation Sports Award and Recognition Form.pdf4.Recreation Sports Award and Recognition Policy.pdf5.Recreation Hall of Fame Form.pdf1.Town of Cochrane.pdf1.Ministry of the Solicitor General-Compliance results-2020.pdf1.By-law No. 2021-17 Confirmatory.pdf1.NBMCA - 2021 Budget.pdf1.By-law No. 2021-18 Agreement with Kenalex.pdf