THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Municipal Office Council Chambers
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Steven Trahan, Councillor
  • Rick Champagne, Councillor
  • Lauren Rooyakkers, Deputy Mayor
STAFF PRESENT:
  • Monica L. Hawkins, Clerk
  • Jason Trottier, CAO/Treasurer
  • Kari Hanselman, Deputy Clerk

1.
Call to Order

 

Mayor Rochefort called the meeting to order.

2.
Adoption of Agenda

 
  • 2023-180
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT the draft agenda presented to Council and dated the 11th day of July, 2023 be amended by adding under agenda item #10(a) In-Camera Session under Section 239(2)(b) the request from Councillor Kelly to give an update on the quarry.

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):

 

a.
Approval of Council Minutes of June 27th, 2023

This item has attachments. 
1.June 27th, 2023.pdf
  • 2023-181
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT the minutes of the Council Meeting held June 27th, 2023 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes

 

Mayor Rochefort is still in contact with the OPP regarding clarification on monitoring the street lights at the corner of Hwy 94 and Hwy 17.

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

 

Councillor Champagne declared conflict on in-camera item regarding Quarry on Lavigne Road

Deputy Mayor Rooyakkers declared conflict on report No. PLAN-2023-05

6.
Chair's Comments:

 

Mayor Rochefort thanked the public for coming out to the meeting.

7.
Delegations to Council:

 

a.
Maxime Bazinet and Samantha Bottigoni, Nipissing Violence Against Women Coordinating Committee

This item has attachments. 
1.Presentation Justine Mallah.pdf

Maxime Bazinet and Samantha Bottigoni, Nipissing Violence Against Women Coordinating Committee made a presentation to Council regarding Violence Against Women and requested support of resolution.

b.
Rob Prieur

This item has attachments. 
1.Presentation to Council R. Prieur - dock.pdf

Mr. Prieur made a presentation to Council regarding Private Dock on Municipal Lands

c.
Dave and Bonnie Whittaker, 23 and 29 Big Moose Road

This item has attachments. 
1.Dave and Bonnie Whittaker.pdf

Mr. and Mrs. Whittaker made a presentation to Council regarding Private Dock on Municipal Land

d.
Mr. Denis Raymond, Big Moose Road

 

Mr. Raymond requested to make a presentation to Council.  The Municipal Procedural By-law allows for a 5 minute delegation with the approval of Council.  Council approved a 5 minute delegation.

8.
Committee Reports:

 

a.
Public Works and Infrastructure Committee

 

1.
Minutes of July 4th, 2023

This item has attachments. 
1.PW Committee Minutes Jul 4 2023.pdf

Councillor Champagne reported on the Minutes of the Public Works Meeting

b.
Community Emergency Management Committee

 

None for this session

c.
Fire and Emergency Services Committee

 

None for this session.  Councillor Trahan advised that the Fire Ban has been lifted since 4:00 p.m. this afternoon.

d.
Planning Advisory Committee

 

None for this session

e.
Committee of Adjustment

 

None for this session

f.
Recreation, Parks and Culture Committee

 

None for this session

g.
Economic Development Committee

 

1.
Minutes of June 28th, 2023

This item has attachments. 
1.Ec Dev Minutes Jun 28 2023.pdf
2.Economic Development Strategy Priorities Workbook Final.pdf

Deputy Mayor Rooyakkers reported on the Minutes of the Economic Development Committee Meeting

h.
Striking Committee

 

None for this session

9.
Board Reports:

 

a.
Library Board

 

None for this session

b.
Police Services Board

 

None for this session

c.
Cassellholme, DNSSAB, Health Unit and NBMCA

 

10.
Departmental Reports & Resolutions:

 

a.
Council will proceed to In-Camera Session regarding Report No. CAO-2023-04 and private docks on public lands

 

Council proceeded to in-camera session for matters pertaining to the following:

  • Report No. CAO-2023-04 - Appointment of Clerk
  • Matter of Private Docks on Municipal Land
  • Quarry on Lavigne Road - Councillor Champagne declared conflict on this item and vacated the room.
  • 2023-182
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    THAT this meeting proceeds to In-Camera session at 7:26 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address matters pertaining to: 

    • Personal matters about an identifiable individual, including municipal or local board employees and
    • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
    Carried Mayor Rochefort
  • 2023-183
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Rooyakkers

    THAT we do now adjourn this In-Camera meeting at  8:44 p.m. and return to our regular session of Council.

    Carried Mayor Rochefort
  • 2023-184
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    THAT Council direct staff to notify the Boutelier's to have dock removed at Big Moose Boat Launch by July 31st, 2023.

    Carried Mayor Rochefort
  • 2023-185

    That Council is in favour of selling the municipal property located between 16 Big Moose Road and 44 Big Moose Road to existing private dock owners (Whittaker, Prieur, Bessette) and direct staff to work with the land owners and that consideration be given to the Boutilier's to purchase property between the docks owned by Dave and Bonnie Whittaker and Rod and Wendy Prieur.

    Carried Mayor Rochefort

b.
Report No. CAO-2023-04

 
  • 2023-186
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT Council for the Municipality of East Ferris accepts the recommendation from the CAO/Treasurer contained in Report No. CAO-2023-04 and appoint Kari Hanselman by by-law to the position of Municipal Clerk effective July 14th, 2023; 

    AND THAT the Chief Administrative Officer be authorized to enter into an employment agreement with Ms. Hanselman.

    Carried Mayor Rochefort
  • 2023-187
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Section 6.3 of the Municipality of East Ferris Procedural By-Law No. 2020-17 states that:  “Council shall adjourn its meeting at the hour of 9:00 p.m., if in session at that hour, save and except with the unanimous consent of members present”;

    AND WHEREAS Council at this time wish to continue the business of the agenda of July 11th, 2023;

    THEREFORE BE IT HEREBY RESOLVED that Council agree to continue this Council meeting past the hour of 9:00 p.m.

    Carried Mayor Rochefort

c.
Report No. PLAN-2023-06

This item has attachments. 
1.PLAN-2023-06 - South Shore Boat Launch Budget.pdf
  • 2023-188
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Director of Community Services contained in Report No. PLAN-2023-06 and approve the use of up to $75,750.00 in parkland dedication funds to allow for the completion of the South Shore Boat Launch expansion project including the reconstruction of the existing in water boat launch ramp.

    Carried Mayor Rochefort

d.
Report No. PLAN-2023-05 - Referred back to staff from Council meeting of June 13th, 2023

This item has attachments. 
1.Report No. PLAN-2023-05.pdf

Deputy Mayor Rooyakkers declared conflict on this item. The land to be discussed is close to home property and may affect property value.  Deputy Mayor Rooyakkers vacated her seat and left the room.  Deputy Mayor Rooyakkers did not take part of any discussion on this matter nor vote.

  • 2023-189
    Moved byCouncillor Champagne
    Seconded byCouncillor Trahan

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Director of Community Services contained in Report No. PLAN-2023-05 and that the application from Tanya Dawber (owner of 62 Kyle Road) to purchase municipal surplus lands on Kyle Road (Part of Lot 9, Con 3, Plan 36R-6186, Parts 1 and 2, Parcel 15895) be approved and disposed of in accordance with the policies of By-law 2218.

    Carried Mayor Rochefort

11.
Notice of Motions

 

None for this session

12.
By-laws:

 

a.
By-law No. 2023-28 - 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-28 Infrastructure By-law.pdf
  • 2023-190
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize the borrowing upon amortizing debentures in the principal amount of $1,420,000.00 towards the cost of the construction of a new Public Works Garage, BE READ a first, second and third time, passed and numbered 2023-28;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

b.
By-law No. 2023-29 - 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-29 Appointment of Clerk.pdf
  • 2023-191
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to appoint a Clerk for the Municipality, BE READ a first, second and third time, passed and numbered 2023-29;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

c.
By-law No. 2023-30 - 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-30 Appointment of Deputy Clerk.pdf
  • 2023-192
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to appoint a Deputy Clerk for the Municipality, BE READ a first, second and third time, passed and numbered 2023-30;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:

 

a.
MP Anthony Rota

This item has attachments. 
1.Anthony Rota, MP.pdf

b.
Ministry of Natural Resources and Forestry

This item has attachments. 
1.Ministry of Natural Resources and Forestry.pdf
2.MNRF.2(1).pdf
3.Ministry of Natural Resources and Forestry.1.pdf

c.
Municipality of North Perth

This item has attachments. 
1.Municipality of North Perth Resolution.pdf

d.
Town of Petrolia

This item has attachments. 
1.Town of Petrolia.pdf

Council referred for support

e.
Township of Selwyn

This item has attachments. 
1.Township of Selwyn.pdf

f.
District of Nipissing Social Administration Board

This item has attachments. 
1.DNSAB meeting package June 28.1.pdf
2.DNSAB meeting package- Community Services June 28.2.pdf
3.2023 06 28 NDHC Meeting Package.3.pdf

g.
AMO Communications

This item has attachments. 
1.AMO Communications, June 29th, 2023.pdf
2.AMO Communications, July 6th, 2023.pdf

h.
Joanne Rodgers, 747 Derland Road

This item has attachments. 
1.Joanne Rodgers Noise Bylaw Exemption Request.pdf

Council approve the request, resolution to be prepared for the next meeting

14.
Action Items:

 

a.
Approval of Correspondence and Information circulated with the Agenda

 
  • 2023-193
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT Council approve the Correspondence and Information as circulated with the agenda of July 11th, 2023.

    Carried Mayor Rochefort

15.
Approval of Accounts Payable

 
  • 2023-194
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated July 11th, 2023 in the amount of $336,738.70.

    Carried Mayor Rochefort

16.
Other Business

 

Councillor Kelly being the liaison person for the East Ferris Senior's Villa made a brief report to Council.

17.
In Camera - if required

 

18.
Confirmatory By-Law

 

a.
By-law No. 2023-31 - 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-31 Confirmatory - June 27th - July 11th, 2023.pdf
  • 2023-195
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from June 27th, 2023 to July 11th, 2023, BE READ a first, second and third time, passed and numbered 2023-31;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

19.
Adjournment

 
  • 2023-196
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Trahan

    THAT we do now adjourn at 9:21 p.m. and meet again on August 8th, 2023.

    Carried Mayor Rochefort
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