THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS REGULAR COUNCIL MEETING MINUTESTuesday, July 11, 2023 6:00 P.m. - 9:00 P.m.Municipal Office Council ChambersPRESENT:Pauline Rochefort, MayorTerry Kelly, CouncillorSteven Trahan, CouncillorRick Champagne, CouncillorLauren Rooyakkers, Deputy MayorSTAFF PRESENT:Monica L. Hawkins, ClerkJason Trottier, CAO/TreasurerKari Hanselman, Deputy Clerk1.Call to Order Mayor Rochefort called the meeting to order.2.Adoption of Agenda 2023-180Moved byCouncillor KellySeconded byCouncillor ChampagneTHAT the draft agenda presented to Council and dated the 11th day of July, 2023 be amended by adding under agenda item #10(a) In-Camera Session under Section 239(2)(b) the request from Councillor Kelly to give an update on the quarry.Carried Mayor Rochefort3.Accepting the Minutes of the Previous Meeting(s): a.Approval of Council Minutes of June 27th, 2023 1.June 27th, 2023.pdf2023-181Moved byDeputy Mayor RooyakkersSeconded byCouncillor TrahanTHAT the minutes of the Council Meeting held June 27th, 2023 be adopted as circulated.Carried Mayor Rochefort4.Business Arising from the Minutes Mayor Rochefort is still in contact with the OPP regarding clarification on monitoring the street lights at the corner of Hwy 94 and Hwy 17.5.Declarations of Conflict of Interest- Pecuniary Interest Thereof Councillor Champagne declared conflict on in-camera item regarding Quarry on Lavigne Road Deputy Mayor Rooyakkers declared conflict on report No. PLAN-2023-056.Chair's Comments: Mayor Rochefort thanked the public for coming out to the meeting.7.Delegations to Council: a.Maxime Bazinet and Samantha Bottigoni, Nipissing Violence Against Women Coordinating Committee 1.Presentation Justine Mallah.pdfMaxime Bazinet and Samantha Bottigoni, Nipissing Violence Against Women Coordinating Committee made a presentation to Council regarding Violence Against Women and requested support of resolution.b.Rob Prieur 1.Presentation to Council R. Prieur - dock.pdfMr. Prieur made a presentation to Council regarding Private Dock on Municipal Landsc.Dave and Bonnie Whittaker, 23 and 29 Big Moose Road 1.Dave and Bonnie Whittaker.pdfMr. and Mrs. Whittaker made a presentation to Council regarding Private Dock on Municipal Landd.Mr. Denis Raymond, Big Moose Road Mr. Raymond requested to make a presentation to Council. The Municipal Procedural By-law allows for a 5 minute delegation with the approval of Council. Council approved a 5 minute delegation.8.Committee Reports: a.Public Works and Infrastructure Committee 1.Minutes of July 4th, 2023 1.PW Committee Minutes Jul 4 2023.pdfCouncillor Champagne reported on the Minutes of the Public Works Meetingb.Community Emergency Management Committee None for this sessionc.Fire and Emergency Services Committee None for this session. Councillor Trahan advised that the Fire Ban has been lifted since 4:00 p.m. this afternoon.d.Planning Advisory Committee None for this sessione.Committee of Adjustment None for this sessionf.Recreation, Parks and Culture Committee None for this sessiong.Economic Development Committee 1.Minutes of June 28th, 2023 1.Ec Dev Minutes Jun 28 2023.pdf2.Economic Development Strategy Priorities Workbook Final.pdfDeputy Mayor Rooyakkers reported on the Minutes of the Economic Development Committee Meetingh.Striking Committee None for this session9.Board Reports: a.Library Board None for this sessionb.Police Services Board None for this sessionc.Cassellholme, DNSSAB, Health Unit and NBMCA 10.Departmental Reports & Resolutions: a.Council will proceed to In-Camera Session regarding Report No. CAO-2023-04 and private docks on public lands Council proceeded to in-camera session for matters pertaining to the following: Report No. CAO-2023-04 - Appointment of Clerk Matter of Private Docks on Municipal Land Quarry on Lavigne Road - Councillor Champagne declared conflict on this item and vacated the room. 2023-182Moved byCouncillor TrahanSeconded byCouncillor KellyTHAT this meeting proceeds to In-Camera session at 7:26 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address matters pertaining to: Personal matters about an identifiable individual, including municipal or local board employees and Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Carried Mayor Rochefort2023-183Moved byCouncillor KellySeconded byDeputy Mayor RooyakkersTHAT we do now adjourn this In-Camera meeting at 8:44 p.m. and return to our regular session of Council.Carried Mayor Rochefort2023-184Moved byCouncillor TrahanSeconded byCouncillor KellyTHAT Council direct staff to notify the Boutelier's to have dock removed at Big Moose Boat Launch by July 31st, 2023.Carried Mayor Rochefort2023-185That Council is in favour of selling the municipal property located between 16 Big Moose Road and 44 Big Moose Road to existing private dock owners (Whittaker, Prieur, Bessette) and direct staff to work with the land owners and that consideration be given to the Boutilier's to purchase property between the docks owned by Dave and Bonnie Whittaker and Rod and Wendy Prieur.Carried Mayor Rochefortb.Report No. CAO-2023-04 2023-186Moved byDeputy Mayor RooyakkersSeconded byCouncillor TrahanTHAT Council for the Municipality of East Ferris accepts the recommendation from the CAO/Treasurer contained in Report No. CAO-2023-04 and appoint Kari Hanselman by by-law to the position of Municipal Clerk effective July 14th, 2023; AND THAT the Chief Administrative Officer be authorized to enter into an employment agreement with Ms. Hanselman.Carried Mayor Rochefort2023-187Moved byCouncillor TrahanSeconded byDeputy Mayor RooyakkersWHEREAS Section 6.3 of the Municipality of East Ferris Procedural By-Law No. 2020-17 states that: “Council shall adjourn its meeting at the hour of 9:00 p.m., if in session at that hour, save and except with the unanimous consent of members present”; AND WHEREAS Council at this time wish to continue the business of the agenda of July 11th, 2023; THEREFORE BE IT HEREBY RESOLVED that Council agree to continue this Council meeting past the hour of 9:00 p.m.Carried Mayor Rochefortc.Report No. PLAN-2023-06 1.PLAN-2023-06 - South Shore Boat Launch Budget.pdf2023-188Moved byCouncillor KellySeconded byCouncillor ChampagneTHAT Council for the Municipality of East Ferris accepts the recommendation from the Director of Community Services contained in Report No. PLAN-2023-06 and approve the use of up to $75,750.00 in parkland dedication funds to allow for the completion of the South Shore Boat Launch expansion project including the reconstruction of the existing in water boat launch ramp.Carried Mayor Rochefortd.Report No. PLAN-2023-05 - Referred back to staff from Council meeting of June 13th, 2023 1.Report No. PLAN-2023-05.pdfDeputy Mayor Rooyakkers declared conflict on this item. The land to be discussed is close to home property and may affect property value. Deputy Mayor Rooyakkers vacated her seat and left the room. Deputy Mayor Rooyakkers did not take part of any discussion on this matter nor vote.2023-189Moved byCouncillor ChampagneSeconded byCouncillor TrahanTHAT Council for the Municipality of East Ferris accepts the recommendation from the Director of Community Services contained in Report No. PLAN-2023-05 and that the application from Tanya Dawber (owner of 62 Kyle Road) to purchase municipal surplus lands on Kyle Road (Part of Lot 9, Con 3, Plan 36R-6186, Parts 1 and 2, Parcel 15895) be approved and disposed of in accordance with the policies of By-law 2218.Carried Mayor Rochefort11.Notice of Motions None for this session12.By-laws: a.By-law No. 2023-28 - 1st, 2nd and 3rd Reading 1.By-law No. 2023-28 Infrastructure By-law.pdf2023-190Moved byCouncillor KellySeconded byCouncillor TrahanWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize the borrowing upon amortizing debentures in the principal amount of $1,420,000.00 towards the cost of the construction of a new Public Works Garage, BE READ a first, second and third time, passed and numbered 2023-28; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefortb.By-law No. 2023-29 - 1st, 2nd and 3rd Reading 1.By-law No. 2023-29 Appointment of Clerk.pdf2023-191Moved byCouncillor ChampagneSeconded byDeputy Mayor RooyakkersWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to appoint a Clerk for the Municipality, BE READ a first, second and third time, passed and numbered 2023-29; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefortc.By-law No. 2023-30 - 1st, 2nd and 3rd Reading 1.By-law No. 2023-30 Appointment of Deputy Clerk.pdf2023-192Moved byCouncillor KellySeconded byCouncillor TrahanWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to appoint a Deputy Clerk for the Municipality, BE READ a first, second and third time, passed and numbered 2023-30; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefort13.Correspondence and Information Items: a.MP Anthony Rota 1.Anthony Rota, MP.pdfb.Ministry of Natural Resources and Forestry 1.Ministry of Natural Resources and Forestry.pdf2.MNRF.2(1).pdf3.Ministry of Natural Resources and Forestry.1.pdfc.Municipality of North Perth 1.Municipality of North Perth Resolution.pdfd.Town of Petrolia 1.Town of Petrolia.pdfCouncil referred for supporte.Township of Selwyn 1.Township of Selwyn.pdff.District of Nipissing Social Administration Board 1.DNSAB meeting package June 28.1.pdf2.DNSAB meeting package- Community Services June 28.2.pdf3.2023 06 28 NDHC Meeting Package.3.pdfg.AMO Communications 1.AMO Communications, June 29th, 2023.pdf2.AMO Communications, July 6th, 2023.pdfh.Joanne Rodgers, 747 Derland Road 1.Joanne Rodgers Noise Bylaw Exemption Request.pdfCouncil approve the request, resolution to be prepared for the next meeting14.Action Items: a.Approval of Correspondence and Information circulated with the Agenda 2023-193Moved byDeputy Mayor RooyakkersSeconded byCouncillor TrahanTHAT Council approve the Correspondence and Information as circulated with the agenda of July 11th, 2023.Carried Mayor Rochefort15.Approval of Accounts Payable 2023-194Moved byCouncillor ChampagneSeconded byCouncillor KellyTHAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated July 11th, 2023 in the amount of $336,738.70.Carried Mayor Rochefort16.Other Business Councillor Kelly being the liaison person for the East Ferris Senior's Villa made a brief report to Council.17.In Camera - if required 18.Confirmatory By-Law a.By-law No. 2023-31 - 1st, 2nd and 3rd Reading 1.By-law No. 2023-31 Confirmatory - June 27th - July 11th, 2023.pdf2023-195Moved byCouncillor TrahanSeconded byDeputy Mayor RooyakkersWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from June 27th, 2023 to July 11th, 2023, BE READ a first, second and third time, passed and numbered 2023-31; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefort19.Adjournment 2023-196Moved byDeputy Mayor RooyakkersSeconded byCouncillor TrahanTHAT we do now adjourn at 9:21 p.m. and meet again on August 8th, 2023.Carried Mayor RochefortNo Item Selected This item has no attachments1.DNSAB meeting package June 28.1.pdf2.DNSAB meeting package- Community Services June 28.2.pdf3.2023 06 28 NDHC Meeting Package.3.pdf1.AMO Communications, June 29th, 2023.pdf2.AMO Communications, July 6th, 2023.pdf1.Ec Dev Minutes Jun 28 2023.pdf2.Economic Development Strategy Priorities Workbook Final.pdf1.Municipality of North Perth Resolution.pdf1.Presentation Justine Mallah.pdf1.Presentation to Council R. Prieur - dock.pdf1.Town of Petrolia.pdf1.Township of Selwyn.pdf1.June 27th, 2023.pdf1.Ministry of Natural Resources and Forestry.pdf2.MNRF.2(1).pdf3.Ministry of Natural Resources and Forestry.1.pdf1.By-law No. 2023-31 Confirmatory - June 27th - July 11th, 2023.pdf1.Dave and Bonnie Whittaker.pdf1.Joanne Rodgers Noise Bylaw Exemption Request.pdf1.Report No. PLAN-2023-05.pdf1.Anthony Rota, MP.pdf1.PLAN-2023-06 - South Shore Boat Launch Budget.pdf1.By-law No. 2023-30 Appointment of Deputy Clerk.pdf1.By-law No. 2023-28 Infrastructure By-law.pdf1.By-law No. 2023-29 Appointment of Clerk.pdf1.PW Committee Minutes Jul 4 2023.pdf