THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Municipal Office Council Chambers
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Steven Trahan, Councillor
  • Rick Champagne, Councillor
  • Lauren Rooyakkers, Deputy Mayor
STAFF PRESENT:
  • Jason Trottier, CAO/Treasurer
  • Kari Hanselman, Clerk

1.
Call to Order

 

Mayor Rochefort called the meeting to order at 6:00 p.m. 

2.
Adoption of Agenda

 
  • 2023-310
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    THAT the draft agenda presented to Council and dated the 28th day of November, 2023 be adopted as amended by adding the following:

    -16. Other Business - Canadian Emergency Business Account Loan Repayments 

    -17. In-Camera - Cassellholme 

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):

 

a.
Approval of Council Minutes: Special Meeting of November 14th, 2023 and Regular Meeting of November 14th, 2023

This item has attachments. 
1.Special Council Minutes November 14th, 2023.pdf
2.Council Minutes November 14th, 2023.pdf
  • 2023-311
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    THAT the Minutes of the Regular Council Meeting of November 14th, 2023 and the Special Council Meeting of November 14th, 2023 be adopted as circulated.

    Carried Mayor Rochefort

4.
Business Arising from the Minutes

 

None for this session 

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

 

None for this session

6.
Chair's Comments:

 

None for this session

7.
Delegations to Council:

 

None for this session

8.
Committee Reports:

 

a.
Public Works and Infrastructure Committee

 

None for this session

b.
Emergency Management Program Committee

 

1.
Municipal Emergency Control Group

This item has attachments. 
1.EMPC_AnnualReview-Report-to-Council East Ferris.pdf

2.
Resolution - Community Emergency Preparedness Grant 2023-24

 
  • 2023-312
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Corporation of the Municipality of East Ferris authorizes the Chief Administrative Officer/Treasurer to submit an application to Emergency Management Ontario’s Community Emergency Preparedness Grant 2023-24 for a minimum of $5,000 to a maximum of $50,000;

    AND FURTHER THAT the Chief Administrative Officer/Treasurer be authorized to commit to a contract with the Government of Ontario.  

    Carried Mayor Rochefort

c.
Fire and Emergency Services Committee

 

None for this session

d.
Planning Advisory Committee

 

None for this session

e.
Committee of Adjustment

 

None for this session

f.
Recreation, Parks and Culture Committee

 

None for this session

g.
Economic Development Committee

 

None for this session 

h.
Striking Committee

 

None for this session

9.
Board Reports:

 

a.
Library Board

 

None for this session 

b.
Police Services Board

 

None for this session 

c.
Cassellholme, DNSSAB, Health Unit and NBMCA

 

10.
Departmental Reports & Resolutions:

 

11.
Notice of Motions

 

None for this session

12.
By-laws:

 

a.
By-law No. 2023-48: 3rd Reading

This item has attachments. 
1.By-law No. 2023-48 Condominium Agreement Village Road (Staples) - 3rd.pdf
2.6868 Jeff Staples.pdf
  • 2023-313
    Moved byCouncillor Champagne
    Seconded byCouncillor Trahan

    THAT By-law No. 2023-48 being a By-law to authorize the execution of a condominium agreement for 1278 Village Road between Jeffrey James Staples and 845826 Ontario Inc. and the Corporation of the Municipality of East Ferris, BE READ a third time and passed this 28th day of November, 2023;

    AND THAT said By-Law be signed by the Mayor and Clerk, and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

b.
By-law No: 2023-50: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-50 Appointment of Int. Commissioner.pdf
2.By-law No. 2023-50 Agreement for Municipal Integrity Commissioner 2024-2027 Schedule A.pdf
  • 2023-314
    Moved byCouncillor Champagne
    Seconded byCouncillor Trahan

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to reappoint David C. King, Municipal Advisory Services (MAS), as the Integrity Commissioner for the Municipality of East Ferris BE READ a first, second and third time, passed and numbered 2023-50;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:

 

a.
Coleman Township

This item has attachments. 
1.Coleman Township - Letter of Support - Conservation Officer Reclassification.pdf
2.Coleman Township - Draft Report - Conservation Officer Reclassification.pdf
3.Coleman Townsip - DRAFT Conservation Officer Reclassification Letter of Support.pdf

b.
County of Prince Edward

This item has attachments. 
1.County of Prince Edward - MECP proposal to expand use of permit-by-rule.pdf

c.
Municipality of Shuniah

This item has attachments. 
1.Municipality of Shuniah - Unnecessary Noise - Engine Brakes.pdf

d.
Municipality of South Bruce

This item has attachments. 
1.Municipality of South Bruce - Ontario Association of Sewage Industry Services.pdf
2.Municipality of South Bruce - OASIS Letter.pdf
3.Municipality of South Bruce - OASIS Presentation.pdf

Referred to Public Works Committee

e.
Municipality of Wawa

This item has attachments. 
1.Municipality of Wawa - Support Tax Credit Firefighter.pdf

Referred for Council support and to the Fire and Emergency Services Committee 

f.
Town of Aylmer

This item has attachments. 
1.Town of Aylmer - Amendments to the Residential Tenancies Act.pdf

Referred for Support 

g.
Town of Orangeville

This item has attachments. 
1.Town of Orangeville - Ontario Works Financial Assistance Rates.pdf

Referred for Support

h.
AMO Communications

This item has attachments. 
1.AMO Communications November 16th, 2023.pdf
2.AMO Communications November 23rd, 2023.pdf

i.
District of Nipissing Social Services Administration Board

 

j.
Communities in Bloom

This item has attachments. 
1.2024 Communities in Bloom Ontario Invitation eblast.pdf

k.
FONOM

This item has attachments. 
1.FONOM - Final ECHO Proposal Summary.pdf
2.FINAL ECHO Proposal Summary.pdf
3.ECHO Support Letter One-Pager FONOM.pdf

l.
Good Roads

This item has attachments. 
1.2024 Good Roads Conference Registration Is Now Open.pdf
  • 2023-315
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS the 2024 Good Roads Conference is being held at the Fairmont Royal York in Toronto April 21st - 24th, 2024; 

    BE IT HEREBY RESOLVED that the following members of Council are approved to attend the 2024 Good Roads Conference: Councillor Kelly, Councillor Trahan, Councillor Champagne, Mayor Rochefort. 

    Carried Mayor Rochefort

m.
Near North Crime Stoppers

This item has attachments. 
1.Near North Crime Stoppers - Declaring January 2024 as Crime Stoppers Month.pdf
  • 2023-316
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Near North Crime Stoppers serves the Districts of Nipissing and Parry Sound and enhances community safety across the region;  

    AND WHEREAS to date, Near North Crime Stoppers has received over 22,468 calls from tipsters, contributing to the arrest of 1,786 individuals, over $4.3 million in property and cash has been recovered and over $58 million in drugs destined for our communities have been seized because of Crime Stoppers; 

    BE IT HEREBY RESOLVED that Council of the Corporation of the Municipality of East Ferris hereby authorizes the declaration of the month of January 2024 as Crime Stoppers Month in the Municipality of East Ferris.

     

    Carried Mayor Rochefort

n.
Trout Lake Conservation Association

This item has attachments. 
1.TLCA - Email.pdf
2.TLCA - 1 Beverley Hillier (TLCA Concerns - Watershed Study and Mngt Plan) 22-11-23.pdf
3.TLCA - 2 Mayor and Council CNB+EF (TLCA Concerns - Watershed Study and Mngt Plan) 22-11-23.pdf
4.TLCA - 2022 Presentation to North Bay and East Ferris Councils (Re Trout Lake Study).pdf
5.TLCA - 2022-July 5th TLCA Response (Trout Lake Watershed Study Reports).pdf

14.
Action Items:

 

a.
Approval of Correspondence and Information Circulated with the Agenda

 
  • 2023-317
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    THAT Council approve the Correspondence and Information as circulated with the agenda of November 28th, 2023.

    Carried Mayor Rochefort

b.
Referred for support from meeting of November 14th, 2023

 

1.
Resolution: Guy Bourgouin, MPP Mushkegowuk-James Bay - Highway Safety

 
  • 2023-318
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT the Council for the Municipality of East Ferris supports the letter received from MPP Bourgouin regarding highway safety and the act of passing on the left side of a lane when it is marked with two solid yellow lines.

    Carried Mayor Rochefort

c.
Resolution: Cancel Second Meeting in December

 
  • 2023-319
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Kelly

    WHEREAS section 5.3 of the Council Procedural By-law No. 2020-17 states that there shall only be one meeting of Council held in the December;

    BE IT HEREBY RESOLVED that Council for the Municipality of East Ferris cancel the regular scheduled meeting of December 26th; 

    AND THAT a Special Meeting of Council be scheduled in accordance with Section 240 of the Municipal Act, as amended at the call of the Chair if required.

    Carried Mayor Rochefort

d.
Resolution: Cassellholme Governance Structure Review

This item has attachments. 
1.Letter to Ministy of Long-Term Care - Cassellholme Governance (Nov 2023).pdf

Deferred to In-camera session. 

15.
Approval of Accounts Payable

 
  • 2023-320
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated November 28th, 2023 in the amount of $279,573.39. 

    Carried Mayor Rochefort

16.
Other Business

 

a.
Canadian Emergency Business Account Loan Repayments

 

Councillor Champagne moved a motion requesting the deadline for the CEBA loan repayment be extended. 

  • 2023-321
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris requests that the deadline for Canada Emergency Business Account (CEBA) Loan Repayment be extended from January 18th, 2024 to June 30th, 2024; 

    AND FURTHER THAT this extension still allow businesses to qualify for partial loan forgiveness up to 33%; 

    AND FURTHER THAT that a copy of this resolution be sent to MP, Anthony Rota, Prime Minister, Trudeau, and Minister of Finance, Chrystia Freeland. 

    Carried Mayor Rochefort

17.
In Camera

 

Council added discussions pertaining to Cassellholme to the In-camera session. 

  • 2023-322
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT this meeting proceeds to In-Camera session at 7:27 p.m., under Section 239(2)(b) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address matters pertaining to:

    • Personal matters about an identifiable individual, including municipal or local board employees pertaining to the Senior`s Villas and Cassellholme. 
    Carried Mayor Rochefort
  • 2023-323
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT we do now adjourn this In-Camera meeting at 8:07 p.m. and return to our regular session of Council.

    Carried Mayor Rochefort
  • 2023-324
    Moved byCouncillor Trahan
    Seconded byCouncillor Kelly

    WHEREAS the Board of Management governance structure for Territorial District Homes under Section 128 of Ontario's Fixing Long-Term Care Act, 2021 is an antiquated model that is flawed for several reasons;

    AND WHEREAS seven (7) of the current nine (9) member municipalities for the District of Nipissing East Home for the Aged (Cassellholme) are requesting that a review of the existing legislation that governs Territorial District Homes be performed by the Ministry of Long-Term Care in consultation with member municipalities of the six (6) Territorial District Homes governed by a Board of Management;  

    AND WHEREAS the Mayors of seven (7) of the nine (9) member municipalities for the District of Nipissing East Home for the Aged (Cassellholme) have prepared a letter to Honourable Stan Cho, Minister of Long-Term Care outlining the issues and concerns with the current legislation;

    BE IT HEREBY RESOLVED THAT Council for the Corporation of the Municipality of East Ferris endorses the letter as attached to this Resolution.

    Carried Mayor Rochefort

18.
Confirmatory By-Law

 

a.
By-law No. 2023-51: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2023-51 Confirmatory - November 14th - November 28th, 2023.pdf
  • 2023-325
    Moved byCouncillor Kelly
    Seconded byCouncillor Champagne

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from November 14th, 2023 to November 28th, 2023, BE READ a first, second and third time, passed and numbered 2023-51;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. 

    Carried Mayor Rochefort

19.
Adjournment

 
  • 2023-326
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    THAT we do now adjourn at 8:10 p.m. and meet again on December 12th, 2023.

    Carried Mayor Rochefort
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