THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

-
Municipal Office Council Chambers
PRESENT:
  • Pauline Rochefort, Mayor
  • Terry Kelly, Councillor
  • Steven Trahan, Councillor
  • Rick Champagne, Councillor
  • Lauren Rooyakkers, Deputy Mayor
STAFF PRESENT:
  • Jason Trottier, CAO/Treasurer
  • Kari Hanselman, Clerk

1.
Call to Order

 

Mayor Rochefort called the meeting to order at 5:00 p.m. 

2.
Adoption of Agenda

 
  • 2024-180
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT the draft agenda presented to Council and dated the 10th day of September, 2024 be adopted as amended by: 

    -adding to the In-Camera session under Section 239(2)(b) personal matters about an identifiable individual, including municipal employees regarding the Seniors Villas; and

    -adding to the In-Camera session under Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board regarding the potential purchase of land for municipal use; and

    -deferring agenda items 17.a. and 14.c. to the September 24th, 2024 Regular Council Meeting. 

     

     

    Carried Mayor Rochefort

3.
Accepting the Minutes of the Previous Meeting(s):

 

a.
Approval of Council Minutes: Regular Meeting of August 13th, 2024

This item has attachments. 
1.Regular Council Minutes August 13th, 2024.pdf
  • 2024-181
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    THAT the Minutes of the Regular Council Meeting of August 13th, 2024 be adopted as circulated. 

    Carried Mayor Rochefort

4.
Business Arising from the Minutes

 

Deputy Mayor Rooyakkers asked if the Municipality received any noise complaints from the noise by-law exemption request at the last meeting. CAO advised there were none. Councillor Trahan advised he represented the Municipality at the Powassan Fall Fair. It was well attended. Councillor Champagne participated in the Warriors of Hope golf tournament. Mayor Rochefort congratulated the organizers of the Voyageur 200 Gravel Bike Race for hosting a successful event. 

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

 

Councillor Champagne declared a Conflict of Interest on the In-Camera session item regarding the potential purchase of land for municipal use. 

6.
Announcements and Updates from Council Members

 

None for this session. 

7.
Delegations to Council:

 

a.
Gord Sunstrum

This item has attachments. 
1.Gord Sunstrum - Petition POST.pdf
2.Gord Sunstrum - Picture 1.pdf
3.Gord Sunstrum - Picture 2.pdf

Gord Sunstrum gave a delegation to Council regarding upgrading the ditches and blacktopping Eglington Road South. 

Council referred the matter to the Public Works Committee. 

8.
Committee Reports:

 

a.
Public Works and Infrastructure Committee

 

None for this session. 

b.
Emergency Management Program Committee

 

None for this session. 

c.
Fire and Emergency Services Committee

 

None for this session. 

d.
Planning Advisory Committee

 

None for this session. 

e.
Committee of Adjustment

 

1.
Minutes of August 21st, 2024

This item has attachments. 
1.Post-Meeting Minutes - Committee of Adjustment_Aug21_2024 - English.pdf

2.
Resolution: Accepting John Symons' Resignation

 
  • 2024-182
    Moved byCouncillor Kelly
    Seconded byDeputy Mayor Rooyakkers

    THAT Council accepts the resignation of Mr. John Symons from the Planning Advisory Committee and Committee of Adjustment; 

    AND THAT a thank you letter be forwarded to Mr. Symons for his past services to the Planning Committees. 

    Carried Mayor Rochefort

f.
Recreation, Parks and Culture Committee

 

None for this session. 

g.
Striking Committee

 

None for this session. 

9.
Board Reports:

 

a.
Library Board

 

None for this session. 

b.
OPP Detachment Board

 

None for this session. 

c.
Cassellholme, DNSSAB, Health Unit and NBMCA

 

10.
Departmental Reports & Resolutions:

 

a.
Report No. R-2024-11: Shoulder Granular Sealing Quote

This item has attachments. 
1.24R1011 - Granular Sealing Active Transportation.pdf
  • 2024-183
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris accepts the recommendation from the Municipal Engineer contained in Report No. R-2024-11 and award the Shoulder Granular Sealing work for the Trout Lake active transportation project to Pioneer Construction in the amount of $86,115.04 including H.S.T.

    Carried Mayor Rochefort

11.
Notice of Motions

 

12.
By-laws:

 

a.
By-law No. 2024-35: 1st, 2nd, and 3rd Reading

This item has attachments. 
1.By-law No. 2024-35 By-law Municipal Enforcement Officer (Daniel Pereira Schenkel).pdf
  • 2024-184
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; 

    BE IT HEREBY RESOLVED THAT a By-law to appoint a Municipal Law Enforcement Officer, BE READ a first, second and third time, passed and numbered 2024-35;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

    Carried Mayor Rochefort

13.
Correspondence and Information Items:

 

a.
Ministry of Municipal Affairs and Housing

This item has attachments. 
1.MMAH - EMAIL.pdf
2.MMAH - Provincial Planning Statement 2024 - EN.pdf

b.
Ministry of Transportation

This item has attachments. 
1.MTP -9a - Hwy 94 East Ferris HTA O Reg 619 - Letter to Mayor - v03 - CP Signed.pdf

c.
City of Quinte West

This item has attachments. 
1.City of Quinte West - The Canada Community-Building Fund.pdf
  • 2024-185
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Champagne

    THAT Council for the Municipality of East Ferris supports the resolution received from the City of Quinte West regarding the Canada Community-Building Fund and calling on the Federal Government to provide a supplement to the allocations provided to municipalities under to AMO CBBF agreement for 2024-2028 for the same amount that was allocated, effectively doubling the allocations for those years;    

    AND THAT this resolution be sent to MFOA, AMO, MP Anthony Rota, and Federal Finance Minister Chrystia Freeland. 

    Carried Mayor Rochefort

d.
Township of Russell

This item has attachments. 
1.Township of Russell - Resolution to Support AMCTO Provincial Updates to the Municipal Elections Act_eng.pdf
  • 2024-186
    Moved byDeputy Mayor Rooyakkers
    Seconded byCouncillor Kelly

    THAT Council for the Municipality of East Ferris supports the resolution received from the Township of Russell regarding Provincial updates to the Municipal Elections Act and calls for the Province to update the MEA with priority amendments as outlined by AMCTO before Summer 2025 and commence work to review and re-write the MEA with longer-term recommendations ahead of the 2030 elections.

    Carried Mayor Rochefort

e.
Township of Stirling-Rawdon

This item has attachments. 
1.Township of Stirling Rawdon -Public Sector Salary Disclosure.pdf

f.
AMO Communications

This item has attachments. 
1.AMO Communications August 8th, 2024.pdf
2.AMO Communications August 15th, 2024.pdf
3.AMO Communications August 22nd, 2024.pdf
4.AMO Communications August 29th, 2024.pdf

g.
North Bay Mattawa Conservation Authority

This item has attachments. 
1.NBMCA - Minutes June 26 2024.pdf

h.
David King, Integrity Commissioner

This item has attachments. 
1.Municipality of East Ferris Integrity Commissioner Report 2023-24.pdf

i.
The Royal Canadian Legion Ontario Command

This item has attachments. 
1.The Royal Canadian Legion Ontario Command - 12th Annual Military Service Recognition Book.pdf
2.The Royal Canadian Legion Ontario Command - Rates.pdf

14.
Action Items:

 

a.
Approval of Correspondence and Information Circulated with the Agenda

 
  • 2024-187
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT Council approve the Correspondence and Information as circulated with the agenda of September 10th, 2024. 

    Carried Mayor Rochefort

b.
Resolution: Notice of Motion - Councillor Trahan (deferred from August 13th, 2024 Regular Council Meeting)

This item has attachments. 
1.Councillor Trahan's Motion.pdf

 

 

 

  • 2024-188
    Moved byCouncillor Kelly
    Seconded byCouncillor Trahan

    THAT Council shall be informed in advance, through committee meeting minutes, when Committees organize a community event or function, and the information shall include details such as the cost in relation to the annual approved budget; 

    AND THAT following the event, the Council member or the Mayor who is Chair of the committee involved in the event shall report back to Council, either verbally or in writing at a regular meeting, on the outcomes of the event, the financials as it relates to budget, the benefits to the community, and whether the event should take place in future years, if applicable.  

    Carried Mayor Rochefort

c.
Resolution: Flag Raising Request - Ashley Patey (deferred from August 13th, 2024 Regular Council Meeting)

This item has attachments. 
1.Flag Raising Request Form - Ashley Patey (Every Child Matters) POST.pdf

This item was deferred to the September 24th, 2024 Regular Council Meeting. 

d.
Resolution: Application to the Community Sport and Recreation Infrastructure Fund (CSRIF) for the replacement of the elevator at the East Ferris Community Centre

This item has attachments. 
1.Program Guidelines CSRIF - Stream 1 - Repair and Rehabilitation.pdf
  • 2024-189
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS the Community Sport and Recreation Infrastructure Fund (CSRIF) is a $200 million capital funding program delivered by the Ministry of Sport to revitalize existing community sport and recreation infrastructure and support the construction of new facilities across the province of Ontario;

    AND WHEREAS the CSRIF will be delivered over three years (2024-25 to 2026-27) through two funding streams: Stream 1 Repair and Rehabilitation, and Stream 2 New Builds/Signature New Builds;

    AND WHEREAS Council for the Corporation of the Municipality of East Ferris has deemed the replacement of the elevator at the East Ferris Community Centre a priority capital project;

    NOW THEREFORE BE IT RESOLVED that Council directs staff to prepare and submit an application to the CSRIF Stream 1: Repair and Rehabilitation for the replacement of the elevator at the East Ferris Community Centre.  

    Carried Mayor Rochefort

e.
Resolution: Nosbonsing Curling Club's Application to the Northern Ontario Heritage Fund Corporation for renovations and upgrades to the Curling Club

 
  • 2024-190
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    WHEREAS the Nosbonsing Curling Club, as the lead applicant, has submitted an application (Project # 7510306) to the Northern Ontario Heritage Fund Corporation (NOHFC) requesting funding for a project to include replacement of the exterior roof over the curling rink facility, and interior renovations and equipment upgrades to improve the quality of the on-ice curling experience and clubhouse facilities;

    AND WHEREAS the Municipality of East Ferris owns the East Ferris Community Centre which houses the curling rink;

    AND WHEREAS the Nosbonsing Curling Club at Council’s regular meeting held on May 14th, 2024, requested financial assistance from the Municipality to help fund this capital project;

    AND WHEREAS Council was receptive to the Club’s request and supports the submission of the application to NOHFC;

    NOW THEREFORE BE IT RESOLVED THAT Council for the Corporation of the Municipality of East Ferris commits to contributing $105,000 towards the cost of the project and directs staff to oversee the roof replacement component of the project in accordance with the Municipality of East Ferris Procurement By-law;

    AND FURTHER BE IT RESOLVED THAT Council commits to funding any cost overruns for the accessibility lifts and roof replacement components of the project and in accordance with the lease agreement between the Municipality of East Ferris and the Nosbonsing Curling Club.

    Carried Mayor Rochefort

15.
Approval of Accounts Payable

 
  • 2024-191
    Moved byCouncillor Champagne
    Seconded byDeputy Mayor Rooyakkers

    THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated September 10th, 2024 in the amount of $573,581.94. 

    Carried Mayor Rochefort

16.
Other Business

 

a.
Councillor Kelly

 

Council discussed economic development initiatives and duplication of efforts. A report will be brought forward to the next Council meeting outlining what the Economic Development Intern is working on. 

17.
In Camera 

 

Councillor Champagne declared a Conflict of Interest on the In-Camera item relating to the potential purchase of land for municipal use as he is related to the property owner. Councillor Champagne was not present during this part of the In-Camera session and did not participate in the discussions. 

  • 2024-192
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT this meeting proceeds to In-Camera session at 6:55 p.m., under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 in order to address matters pertaining to:

    (b) personal matters about an identifiable individual, including municipal employees regarding the Seniors Villas; and

    (c) a proposed or pending acquisition or disposition of land by the municipality or local board regarding the potential purchase of land for municipal use. 

     

    Carried Mayor Rochefort
  • 2024-193
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT we do now adjourn this In-camera meeting at 7:45 p.m. and return to our regular session. 

    Carried Mayor Rochefort

18.
Confirmatory By-Law

 

a.
By-law No. 2024-36: 1st, 2nd and 3rd Reading

This item has attachments. 
1.By-law No. 2024-36 Confirmatory -August 13th, 2024 - September 10th, 2024.pdf
  • 2024-194
    Moved byCouncillor Trahan
    Seconded byDeputy Mayor Rooyakkers

    WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session;

    BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from August 13th, 2024 to September 10th, 2024, BE READ a first, second and third time, passed and numbered 2024-36;

    AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. 

    Carried Mayor Rochefort

19.
Adjournment

 
  • 2024-195
    Moved byCouncillor Champagne
    Seconded byCouncillor Kelly

    THAT we do now adjourn at 7:46 p.m. and meet again on September 24th, 2024. 

    Carried Mayor Rochefort
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