THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS

REGULAR COUNCIL MEETING MINUTES

Tuesday, November 08, 2022

6:00 P.m. - 9:00 P.m.

Corbeil Park Hall

PRESENT:

• Pauline Rochefort, Mayor
• Terry Kelly, Councillor
• Steven Trahan, Deputy Mayor
• Rick Champagne, Councillor

ABSENT:

• Erika Lougheed, Councillor

STAFF PRESENT:

• Monica L. Hawkins, Clerk
• Jason Trottier, CAO/Treasurer

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1.

Call to Order

Mayor Rochefort called the meeting to order at 6:00 p.m.

2.

Adoption of Agenda

• 2022-282
  Moved by Councillor Champagne
  Seconded by Councillor Kelly

  THAT the draft agenda presented to Council and dated the 8th day of November, 2022 be adopted as prepared.

  Carried Mayor Rochefort

3.

Accepting the Minutes of the Previous Meeting(s):

a.

Minutes of Regular Council Meeting of October 11th, 2022 and Special Minutes of Council Meeting of October 21st, 2022

• 2022-283
  Moved by Deputy Mayor Trahan
  Seconded by Councillor Champagne

  That the Minutes of the Regular Council Meeting held October 11th and the Special Minutes of the Council Meeting held October 21st, 2022 be adopted as circulated.

  Carried Mayor Rochefort

4.

Business Arising from the Minutes

5.

Declarations of Conflict of Interest- Pecuniary Interest Thereof

Councillor Rick Champagne declared conflict of interest on agenda item 18(b)

a.

Councillor Champagne - By-law No. 2022-53 - 1st, 2nd and 3rd Reading

6.

Chair's Comments:

Mayor informed the public that the Municipality will be having its Remembrance Day Ceremony, Wednesday, November 9th, 2022 at 10:30 a.m.

Mayor also advised that the Inaugural Meeting of Council will be held on November 15th, 2022 at 11:00 a.m. at the East Ferris Community Centre.  Later during the meeting a motion to allow the public in attendance at all the meetings of Council will be discussed.

7.

Delegations to Council:

None for this session

8.

Committee Reports:

a.

Public Works and Infrastructure Committee

b.

Community Emergency Management Committee

c.

Fire and Emergency Services Committee

d.

Planning Advisory Committee

e.

Committee of Adjustment

1.

Minutes of October 12th, 2022

f.

Recreation, Parks and Culture Committee

g.

Economic Development Committee

h.

Communications Committee

i.

Municipal Office Project/Technical Advisory Committee

9.

Board Reports:

a.

Library Board

b.

Police Services Board

10.

Departmental Reports & Resolutions:

a.

Report No. R-2022-09

• 2022-284
  Moved by Councillor Kelly
  Seconded by Councillor Champagne

  THAT Council of the Municipality of East Ferris accepts the recommendation from the Director of Public Works contained in Report No. R-2022-09 and approves a reduction to the posted speed limit on the following roads:

  Guillemette Road - from 50 km/h to 40 km/h
  Lavigne Road - from 60 km/h to 50 km/h
  MacPherson Drive - from 60 km/h to 50 km/h
  Nosbonsing Park Road - from 60 km/h to 50 km/h
  South Shore Road - from 60 km/h to 50 km/h

  Waukegan Road - from 60 km/h to 40 km/h

  AND THAT a By-law be brought forward at the next Council meeting adopting the new speed limits.

  Carried Mayor Rochefort

b.

Boards and Committees Policy Review

• 2022-285
  Moved by Councillor Kelly
  Seconded by Deputy Mayor Trahan

  THAT Council approve the amended Boards and Committees Policy as prepared and presented.

  Carried Mayor Rochefort

11.

Notice of Motions

12.

By-laws:

a.

By-law No. 2022-50 - 1st, 2nd and 3rd Reading

• 2022-286
  Moved by Deputy Mayor Trahan
  Seconded by Councillor Kelly

  WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize the borrowing upon amortizing debentures in the principal amount of $4,800,000.00 towards the cost of the project name list, BE READ a first, second and third time, passed and numbered 2022-50;

  AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

  Carried Mayor Rochefort

b.

By-law No. 2022-51 - 1st, 2nd and 3rd Reading

• 2022-287
  Moved by Councillor Champagne
  Seconded by Deputy Mayor Trahan

  WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to close and convey a Part of the Road Allowance and Shoreline Road Allowance, described as Parts 1, 2, 3, 4 and 11 Plan 36R-14940, being part of the Road Allowance between Concessions 2 and 3 lying between Lots 13 and 17 and Part of the Original Shoreline Road Allowance in front of Lot 14, Concession 2, Township of East Ferris, District of Nipissing, BE READ a first, second and third time, passed and numbered 2022-51;

  AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

  Carried Mayor Rochefort

13.

Correspondence and Information Items:

a.

Minister of Energy

b.

Ministry of Municipal Affairs and Housing

c.

Transport Canada - Safety and Security

d.

Reply from Municipalities Supporting Child Care Workforce Shortage

e.

AMO Communications

f.

ROMA Communications

Council advised to bring back to the next meeting of Council for resolution.

g.

OGRA Conference

h.

DNSSAB

i.

NBMCA

j.

Enbridge Gas

k.

Erin Pitkerthly

l.

Gilles Perron

Council referred to the Director of Community Services

14.

Action Items:

a.

Approval of Correspondence and Information Circulated with the Agenda

• 2022-288
  Moved by Deputy Mayor Trahan
  Seconded by Councillor Kelly

  THAT Council approve the Correspondence and Information as circulated with the agenda of November 8th, 2022.

  Carried Mayor Rochefort

b.

Support of Resolution 

• 2022-289
  Moved by Councillor Kelly
  Seconded by Councillor Champagne

  THAT Council for the Municipality of East Ferris support resolution No. 2022-571 passed by the Council of the Municipality of Grey Highlands  on September 7th, 2022 regarding  Increased Speeding Fines. 

  Carried Mayor Rochefort

15.

Approval of Accounts Payable

• 2022-290
  Moved by Deputy Mayor Trahan
  Seconded by Councillor Kelly

  THAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated November 8th, 2022 in the amount of $ 971,804.38.

  Carried Mayor Rochefort

16.

Other Business

• 2022-291
  Moved by Deputy Mayor Trahan
  Seconded by Councillor Champagne

  THAT Council for the Municipality of East Ferris  returns to having the public in attendance at Council Meetings effective November 15^th, 2022;

  AND FURTHER that COVID-19 precautions be followed by all individuals attending the Council meetings.

  Carried Mayor Rochefort

17.

In Camera (if required)

18.

Confirmatory By-Law

a.

By-law No. 2022-52 - 1st, 2nd and 3rd Reading

• 2022-292
  Moved by Councillor Kelly
  Seconded by Deputy Mayor Trahan

  WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from October 11th, 2022 to November 8th, 2022, BE READ a first, second and third time, passed and numbered 2022-52;

  AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

  Carried Mayor Rochefort

b.

By-law No. 2022-53 - 1st, 2nd and 3rd Reading

• Councillor Champagne declared a conflict on this item. (Councillor Champagne advised that it pertained to the Septic System.)

Councillor Champagne declared a conflict of interest on the following By-law No. 2022-53.  Councillor Champagne did not participate in the discussion or vote on the subject motion.

• 2022-293
  Moved by Deputy Mayor Trahan
  Seconded by Councillor Kelly

  WHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (OILC) for financing of certain ongoing capital work(s) of the Corporation of the Municipality of East Ferris; to authorize temporary borrowing from OILC to meet expenditures in connection with such capital work(s); and to authorize long term borrowing for such capital work(s) through the issue of debentures to OILC, BE READ a first, second and third time, passed and numbered 2022-53;

  AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.

   

  Carried Mayor Rochefort

19.

Adjournment

• 2022-294
  Moved by Deputy Mayor Trahan
  Seconded by Councillor Champagne

  THAT we do now adjourn at 7:20 p.m. and meet again on November 22nd, 2022.

  Carried Mayor Rochefort