THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS REGULAR COUNCIL MEETING MINUTESTuesday, June 28, 2022 6:00 P.m. - 9:00 P.m.Corbeil Park Hall PRESENT:Pauline Rochefort, MayorTerry Kelly, CouncillorErika Lougheed, CouncillorSteven Trahan, Deputy MayorRick Champagne, CouncillorSTAFF PRESENT:Monica L. Hawkins, ClerkJason Trottier, CAO/Treasurer1.Call to Order Mayor Rochefort called the meeting to order at 6:00 p.m.2.Adoption of Agenda 2022-186Moved byDeputy Mayor TrahanSeconded byCouncillor ChampagneTHAT the draft agenda presented to Council and dated the 28th day of June, 2022 be adopted as prepared.Carried Mayor Rochefort3.Accepting the Minutes of the Previous Meeting(s): a.Approval of Council Minutes of June 14th, 2022 and Special Council Minutes of June 21st, 2022 1.Council Minutes, June 14th, 2022.pdf2.Special Council, June 21st, 2022.pdf2022-187Moved byCouncillor LougheedSeconded byCouncillor KellyThat the Minutes of the Regular Council Meeting held June 14th, 2022 and the Minutes of the Special Council Meeting held June 21st, 2022 be adopted as circulated.Carried Mayor Rochefort4.Business Arising from the Minutes None for this session5.Declarations of Conflict of Interest- Pecuniary Interest Thereof None for this session6.Chair's Comments: None for this session7.Delegations to Council: None for this session8.Committee Reports: a.Public Works and Infrastructure Committee Deputy Mayor Trahan and Councillor Kelly commented on the work being done. The gravel program, bike path, patching, and line markings.b.Community Emergency Management Committee None for this sessionc.Fire and Emergency Services Committee None for this sessiond.Planning Advisory Committee None for this sessione.Committee of Adjustment 1.Minutes of June 15th, 2022 1.COA Minutes Jun 15 2022.pdff.Recreation, Parks and Culture Committee Councillor Champagne advised that there was a great turn out at the Grand Opening of the Pickeball Court on Saturday, June 25th, 2022.g.Economic Development Committee Next meeting scheduled for July 20th, 2022.h.Communications Committee None for this sessioni.Municipal Office Project/Technical Advisory Committee None for this session9.Board Reports: a.Library Board None for this sessionb.Police Services Board 1.Minutes of June 16th, 2022 1.PSB Minutes June 16th 2022.pdf2.2022 CSWBP Progress Report.pdf2.Recommendation from Minutes The Municipality has now received more "Slow Down" signs. Residents of the municipality are welcome to come in at the Municipal Office and pick up a sign.2022-188Moved byCouncillor LougheedSeconded byDeputy Mayor TrahanWHEREAS the Police Services Board recommended to Council to approve the attached annual review of the Community Safety and Well Being Plan; BE IT HEREBY RESOLVED that Council approves the prepared annual review of the Community Safety and Well Being Plan submitted by the Police Services Board.Carried Mayor Rochefort10.Departmental Reports & Resolutions: a.Report No. PLAN-2022-06 1.PLAN-2022-06 - Martyn Amey Surplus Land Request.pdf2022-189Moved byCouncillor ChampagneSeconded byCouncillor KellyTHAT Council for the Municipality of East Ferris accepts the recommendation from the Director of Community Services contained in Report No. PLAN-2022-06 and approve the request made by Ian and Jody Martyn (23 Durrell) & Chris Amey and Karen McClenaghan (27 Durrell) to deem a section of unopened road allowance between their properties to be surplus be approved; AND WHEREAS this would allow an application to be made to purchase the lands and that the future sale would be done in accordance with the policies laid out in By-law No. 2218 and valued at a rate of $0.75/sq. ft. as set out in the East Ferris Fees and Charges By-law.Carried Mayor Rochefortb.Report No. FD-2022-04 1.Report FD-2022-04 - 2021 Annual Fire Department Activity Report.pdf2.Report FD-2022-04 - 2021 Annual Fire Department Activity Report - Appendix A.pdf2022-190Moved byCouncillor LougheedSeconded byDeputy Mayor TrahanTHAT Council for the Municipality of East Ferris accepts the 2021 Fire Department Activity Report for the East Ferris Fire Department as outlined in the Fire Chief's Information Report No. FD-2022-04.Carried Mayor Rochefort11.Notice of Motions None for this session12.By-laws: a.By-law No. 2022-36 - 1st, 2nd and 3rd Reading 1.By-law No. 2022-36 Short Term Rental.pdf2.By-law No. 2022-36 Short Term Rental-Track changes.pdf2022-191Moved byCouncillor KellySeconded byCouncillor ChampagneWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to license and regulate the use of Short Term Rentals in the Municipality of East Ferris, BE READ a first, second and third time, passed and numbered 2022-36; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefortb.By-law No. 2022-37 - 1st, 2nd and 3rd Reading 1.By-law No. 2022-37 Closure and Conveyance Medeiros.pdf2022-192Moved byCouncillor LougheedSeconded byDeputy Mayor TrahanWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to close and convey a part of the Road Allowance adjacent to 652 Astorville Road, described as Part of the Original Lakeshore Road Allowance in front of Lots 14 and 15, Concession 4; Part 1, Plan 36R-14853 Township of East Ferris, District of Nipissing, BE READ a first, second and third time, passed and numbered 2022-37; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefort13.Correspondence and Information Items: a.Township of Lucan Biddulph 1.Township of Lucan Biddulph - Voluntary Russian Sanctions.pdfReferred for supportb.AMO Communications 1.AMO Communications - June 16, 2022.pdfc.Canadian National Railway 1.CN -Rail Safety week.pdfReferred for supportd.Canadian Union of Postal Workers 1.Canadian Union Postal Workers - Delivering Community Power Campaign.pdfe.Municipal Engineers Association 1.Municipal Engineer Association - Retention of Professional Engineers at Ont. Municipalities.pdff.Ontario Land Tribunal 1.OLT-21-001242-JUN-17-2022.pdfg.Paul Marier 1.Curling Club Paul Marier Email.pdf2.Curling Club Analysis.pdf3.Curling Club Hydro One Breakdown.pdfReferred to the Recreation, Parks and Culture Committee14.Action Items: a.Approval of Correspondence and Information Circulated with the Agenda 2022-193Moved byCouncillor ChampagneSeconded byCouncillor KellyTHAT Council approve the Correspondence and Information as circulated with the agenda of June 28th, 2022.Carried Mayor Rochefortb.Referred from last meeting: 1.Councillor Kelly - Deferred from last Council Meeting 2.Town of Newmarket 1.Action Items -Refered for support - Town of Newmarket.pdf2022-194Moved byDeputy Mayor TrahanSeconded byCouncillor KellyTHAT Council for the Municipality of East Ferris supports resolution from the Town of New Market passed at their regular meeting of Council held May 9th, 2022 regarding the Mandatory Firefighter Certifications.Carried Mayor Rochefortc.Review/Discussion 1.2022 Strat Plan Progress Report Final for Council.pdf1.Resolution: Approval of the 2022 Strategic Plan Progress Report 2022-195Moved byCouncillor ChampagneSeconded byDeputy Mayor TrahanTHAT Council approve the 2022 Strategic Plan Progress Report as prepared and presented.Carried Mayor Rochefort15.Approval of Accounts Payable 2022-196Moved byCouncillor KellySeconded byCouncillor ChampagneTHAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated June 28th, 2022 in the amount of $897,339.80.Carried Mayor Rochefort16.Other Business Council discussed the Aggregate License application for Lavigne Road received as part of a circulation process from the Ministry of Northern Development and Mines. Comment deadline has been extended to August 16th, 2022. Council will be calling a Special Council meeting to review documents and correspondence received. 17.In Camera (if required) None for this session18.Confirmatory By-Law a.By-law No. 2022-38 - 1st, 2nd and 3rd Reading 1.By-law No. 2022-38 Confirmatory - June 28th, 2022.pdf2022-197Moved byCouncillor KellySeconded byDeputy Mayor TrahanWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from June 14th, 2022 to June 28th, 2022, BE READ a first, second and third time, passed and numbered 2022-38; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation. Carried Mayor Rochefort19.Adjournment 2022-198Moved byCouncillor LougheedSeconded byCouncillor KellyTHAT we do now adjourn at 7:34 p.m. and meet again on July 12th, 2022.Carried Mayor RochefortNo Item Selected This item has no attachments1.By-law No. 2022-36 Short Term Rental.pdf2.By-law No. 2022-36 Short Term Rental-Track changes.pdf1.Canadian Union Postal Workers - Delivering Community Power Campaign.pdf1.CN -Rail Safety week.pdf1.Council Minutes, June 14th, 2022.pdf2.Special Council, June 21st, 2022.pdf1.Municipal Engineer Association - Retention of Professional Engineers at Ont. Municipalities.pdf1.Action Items -Refered for support - Town of Newmarket.pdf1.COA Minutes Jun 15 2022.pdf1.AMO Communications - June 16, 2022.pdf1.PSB Minutes June 16th 2022.pdf2.2022 CSWBP Progress Report.pdf1.OLT-21-001242-JUN-17-2022.pdf1.By-law No. 2022-37 Closure and Conveyance Medeiros.pdf1.By-law No. 2022-38 Confirmatory - June 28th, 2022.pdf1.2022 Strat Plan Progress Report Final for Council.pdf1.Curling Club Paul Marier Email.pdf2.Curling Club Analysis.pdf3.Curling Club Hydro One Breakdown.pdf1.PLAN-2022-06 - Martyn Amey Surplus Land Request.pdf1.Township of Lucan Biddulph - Voluntary Russian Sanctions.pdf1.Report FD-2022-04 - 2021 Annual Fire Department Activity Report.pdf2.Report FD-2022-04 - 2021 Annual Fire Department Activity Report - Appendix A.pdf