THE CORPORATION OF THE MUNICIPALITY OF EAST FERRIS REGULAR COUNCIL MEETING MINUTESTuesday, July 14, 2020 6:00 P.m. - 9:00 P.m.Corbeil Park Hall PRESENT:Pauline Rochefort, MayorMike Voyer, Deputy MayorTerry Kelly, CouncillorErika Lougheed, CouncillorSteven Trahan, CouncillorSTAFF PRESENT:Monica L. Hawkins, ClerkJason Trottier, CAO/Treasurer1.Call to Order Mayor Rochefort called the meeting to order at 6:00 p.m.2.Adoption of Agenda 2020-167Moved byCouncillor KellySeconded byCouncillor LougheedTHAT the draft agenda presented to Council and dated the 14th day of July, 2020 be adapted as circulated.Carried Mayor Rochefort3.Accepting the Minutes of the Previous Meeting(s): a.Minutes of Regular Council meeting June 23rd, 2020 and Special Council Meeting July 2nd, 2020 1.Minutes, June 23rd, 2020.pdf2.Special Council Meeting July 2nd, 2020.pdf2020-168Moved byCouncillor KellySeconded byDeputy Mayor Voyer THAT the Minutes of the Regular Council meeting held June 23rd, 2020 and the Minutes of the Special Council Meeting held July 2nd, 2020 be approved as circulated. Carried Mayor Rochefort4.Business Arising from the Minutes None for this session5.Declarations of Conflict of Interest None for this session6.Chair's Comments: Mayor Rochefort welcomed everyone in attendance at the meeting. Mayor advised that staff are preparing a report regarding the Strategic Plan Survey which will bring forward written comments, feedback and an overall summary. Mayor thanked all who participated in the survey.7.Delegations to Council: a.Mr. Glenn Brophey and Mr. Michael Pettigrew 1.2020 Towards Fairness Proposal.pdf2.2020 Towards Fairness Proposal(1).pdfDr. Brophey and Mr. Pettigrew made a power point presentation to Council regarding One Mile Road Association in requesting "equal services for equal taxation". Council advised that East Ferris owns four roads in the Municipality that are not maintained. The roads are: Ashwood Road, One Mile Road, Gauthier Road and Birch Hill Road. After Council discussion, it was referred to the Public Works Committee and Municipal Engineer for report and comments. 8.Committee Reports: a.Public Works and Infrastructure Committee b.Community Emergency Management Committee c.Fire and Emergency Services Committee d.Planning Advisory Committee e.Committee of Adjustment f.Recreation, Parks and Culture Committee 1.Minutes of meeting held June 30th, 2020 1.Rec Committee Minutes June 30th.pdf2.Amended minutes of Special Meeting March 3rd, 2020 1.Parks Rec and Culture Special Meeting March 3rd Minutes-Amended.pdfg.Economic Development Committee h.Communications Committee 1.Minutes of June 22nd, 2020, next meeting July 13th, 2020 at 11:30 a.m. 1.Communications minutes.pdfi.East Ferris Centennial Celebration Committee j.Municipal Office Project/Technical Advisory Committee 9.Board Reports: a.Library Board 1.Library Board Special Minutes Jul 6 2020.pdfb.Police Services Board 1.July 9th, 2020 - Meeting to continue with the Community Safety Well Being Plan 10.Departmental Reports & Resolutions: a.Report No. PLAN-2020-03, Greg Kirton, Manager of Planning and Economic Development 1.Report No. PLAN 2020-03.pdf2020-169Moved byCouncillor KellySeconded byCouncillor LougheedTHAT Council of the Municipality of East Ferris accepts the recommendation from the Manager of Planning and Economic Development contained in Report No. PLAN 2020-03 and approve staff to prepare a By-law to authorize the delegation of decision making authority on consent to sever applications to the Committee of Adjustment.Carried Mayor Rochefortb.Report No. PLAN-2020-04, Greg Kirton, Manager of Planning and Development 1.Report NO. PLAN 2020-04.pdf2020-170Moved byCouncillor TrahanSeconded byCouncillor KellyTHAT Council of the Municipality of East Ferris accepts the recommendation from the Manager of Planning and Economic Development contained in Report No. PLAN 2020-04 and adopt the proposed Tree Canopy and Natural Vegetation Protection Policy.Carried Mayor Rochefort11.Notice of Motions 12.By-laws: a.By-law No. 2020-23, 1st, 2nd and 3rd Reading 1.By-law No. 2020-23 - Closure and Conveyance.pdf2020-171Moved byCouncillor KellySeconded byCouncillor TrahanWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to close and convey a part of the road allowance, adjacent to 213 Mirimishi Road, described as Part of the road allowance between Lots 24 and 25, Concession 17, Township of East Ferris, District of Nipissing, BE READ a first, second and third time, passed and numbered 2020-23; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefort13.Correspondence and Information Items: At the start of item No. 13 of the agenda, Correspondence and Information, Deputy Mayor Voyer excused himself from the meeting. Deputy Mayor Voyer left the meeting at 7:08 p.m.a.Minister of Municipal Affairs and Housing 1.Minister of Municipal Affairs and Housing- COVID-19 Economic Recovery Act.pdfb.City of Sarnia 1.City of Sarnia.pdfCouncil will be preparing resolution for the next Council meetingc.Municipality of Grey Highlands 1.Municipality of Grey Highlands.pdfReferred for Support at the next Council Meetingd.Renfrew County 1.Renfrew County Economic Motion.pdfReferred for support at the next Council Meetinge.Town of Kingsville 1.Town of Kingsville.pdff.AMO Communications 1.AMO Communications, June 19th, 2020.pdf2.AMO Communications, June 22nd, 2020.pdf3.AMO Communications, June 24th, 2020.pdf4.AMO Communications, June 25th, 2020.pdf5.AMO Communications, June 26th, 2020.pdf6.AMO Communications, July 2nd, 2020.pdf7.AMO Communications, July 2nd, 2020.2.pdf8.AMO Communications, July 3rd, 2020.pdf9.AMO Communications, July 6th, 2020.pdf10.AMO Communications, July 7th, 2020.pdf11.AMO Communications, July 8th, 2020.pdfg.North Bay Parry Sound District Health Unit 1.North Bay Parry Sound District Health Unit.pdfCouncil acknowledge the letter regarding face coveringsh.Ombudsman Ontario 1.Ombudsman Annual Report.pdf14.Action Items: a.Approval of Correspondence and Information 2020-172Moved byCouncillor KellySeconded byCouncillor LougheedTHAT Council acknowledge the correspondence and information as circulated with the agenda and dated the 14th, day of July, 2020.Carried Mayor Rochefortb.Resolution of Support: 1.Municipality of McDougall-support.pdf2020-173Moved byCouncillor KellySeconded byCouncillor TrahanWHEREAS Council has received a request for support of a resolution enacted by the Municipality of McDougall regarding the Association of Municipalities of Ontario’s (AMO) Discussion Paper “New Ontario Provincial Police Detachment Boards: Building a Framework for Better Policing Governance dated May 1, 2020, which proposes that Northern Ontario District Social Services Administration Boards (DSSAB) replace the current OPP Detachment Boards; NOW THEREFORE BE IT HEREBY RESOLVED that Council for the Municipality of East Ferris supports the resolution enacted by the Municipality of McDougall and hereby agrees with the opinion of the Federation of Northern Ontario Municipalities (FONOM), that the current DSSAB’s would not be the best solution for overseeing the Northern OPP Detachments; AND FURTHER that a copy of this resolution be sent to FONOM, AMO, the Honourable Sylvia Jones, Solicitor General, and Vic Fedeli, MPP for Nipissing.Carried Mayor Rochefortc.Resolution of Support: 1.Grey County- Broadband Access-support.pdf2020-174Moved byCouncillor LougheedSeconded byCouncillor TrahanTHAT Council for the Municipality of East Ferris supports resolution No. CW93-20 from Grey County regarding the time for broadband infrastructure improvement is now for unserviced areas as well as under-serviced areas that receive inadequate or disproportionately low levels of service.Carried Mayor Rochefortd.Municipality of East Ferris- Community Profile 1.FINAL - East Ferris Community Profile July 9 2020.pdf2020-175Moved byCouncillor KellySeconded byCouncillor TrahanTHAT Council for the Corporation of the Municipality of East Ferris accepts the Community Profile as prepared by Karen Jones Consulting.Carried Mayor Rochefort15.Approval of Accounts Payable 2020-176Moved byCouncillor TrahanSeconded byCouncillor LougheedTHAT Council approve the general accounts for the Municipality of East Ferris as indicated in the cheque register(s) dated July 14th, 2020 in the amount of $1,138,355.43.Carried Mayor Rochefort16.Other Business 17.In Camera (if required) 18.Confirmatory By-Law a.By-law No. 2020-24, 1st, 2nd and 3rd Reading 1.By-law No. 2020-24 Confirmatory.pdf2020-177Moved byCouncillor KellySeconded byCouncillor LougheedWHEREAS Council for the Municipality of East Ferris deems it expedient to pass three readings of the following by-law at this session; BE IT HEREBY RESOLVED THAT a By-law to confirm the proceedings of Council from June 23rd, 2020 to July 14th, 2020, BE READ a first, second and third time, passed and numbered 2020-24; AND THAT said by-law be signed by the Mayor and Clerk and sealed with the Seal of the Corporation.Carried Mayor Rochefort19.Adjournment 2020-178Moved byCouncillor TrahanSeconded byCouncillor LougheedTHAT we do now adjourn at 7:26 p.m. and meet again on August 11th, 2020.Carried Mayor RochefortNo Item Selected This item has no attachments1.Rec Committee Minutes June 30th.pdf1.Parks Rec and Culture Special Meeting March 3rd Minutes-Amended.pdf1.Communications minutes.pdf1.Municipality of McDougall-support.pdf1.Grey County- Broadband Access-support.pdf1.AMO Communications, June 19th, 2020.pdf2.AMO Communications, June 22nd, 2020.pdf3.AMO Communications, June 24th, 2020.pdf4.AMO Communications, June 25th, 2020.pdf5.AMO Communications, June 26th, 2020.pdf6.AMO Communications, July 2nd, 2020.pdf7.AMO Communications, July 2nd, 2020.2.pdf8.AMO Communications, July 3rd, 2020.pdf9.AMO Communications, July 6th, 2020.pdf10.AMO Communications, July 7th, 2020.pdf11.AMO Communications, July 8th, 2020.pdf1.City of Sarnia.pdf1.Minutes, June 23rd, 2020.pdf2.Special Council Meeting July 2nd, 2020.pdf1.Municipality of Grey Highlands.pdf1.Ombudsman Annual Report.pdf1.Renfrew County Economic Motion.pdf1.Town of Kingsville.pdf1.By-law No. 2020-24 Confirmatory.pdf1.Library Board Special Minutes Jul 6 2020.pdf1.Report No. PLAN 2020-03.pdf1.By-law No. 2020-23 - Closure and Conveyance.pdf1.2020 Towards Fairness Proposal.pdf2.2020 Towards Fairness Proposal(1).pdf1.Minister of Municipal Affairs and Housing- COVID-19 Economic Recovery Act.pdf1.Report NO. PLAN 2020-04.pdf1.FINAL - East Ferris Community Profile July 9 2020.pdf1.North Bay Parry Sound District Health Unit.pdf