MUNICIPALITY OF EAST FERRIS
REGULAR MEETING OF COUNCIL
AGENDA

Tuesday, September 10, 2024 at 5:00 P.m. - 8:00 P.m.

Municipal Office Council Chambers

1.
Call to Order

2.
Adoption of Agenda

3.
Accepting the Minutes of the Previous Meeting(s):

a.
Approval of Council Minutes: Regular Meeting of August 13th, 2024

1.Regular Council Minutes August 13th, 2024.pdf

4.
Business Arising from the Minutes

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

6.
Announcements and Updates from Council Members

7.
Delegations to Council:

a.
Gord Sunstrum

1.Gord Sunstrum - Petition POST.pdf

2.Gord Sunstrum - Picture 1.pdf

3.Gord Sunstrum - Picture 2.pdf

Re: Delegation to Council regarding upgrading ditches and black topping Eglington Road South

8.
Committee Reports:

a.
Public Works and Infrastructure Committee

None for this session.

b.
Emergency Management Program Committee

None for this session.

c.
Fire and Emergency Services Committee

None for this session.

d.
Planning Advisory Committee

None for this session.

e.
Committee of Adjustment

1.
Minutes of August 21st, 2024

1.Post-Meeting Minutes - Committee of Adjustment_Aug21_2024 - English.pdf

2.
Resolution: Accepting John Symons' Resignation

f.
Recreation, Parks and Culture Committee

None for this session.

g.
Striking Committee

None for this session.

9.
Board Reports:

a.
Library Board

None for this session. Next meeting September 9th, 2024.

b.
OPP Detachment Board

None for this session.

c.
Cassellholme, DNSSAB, Health Unit and NBMCA

10.
Departmental Reports & Resolutions:

a.
Report No. R-2024-11: Shoulder Granular Sealing Quote

1.24R1011 - Granular Sealing Active Transportation.pdf

Director of Public Works and Engineering, Antoine Boucher

11.
Notice of Motions

a.
Councillor Champagne

1.Draft ROMA AMO Conf Resolution (2024).pdf

Re: Combined ROMA & AMO Conference

b.
Councillor Champagne

1.Resolution - Amend Procedural By-law (2024).pdf

Re: Amend Procedural By-law to include the month of June in months where there shall be only one regular meeting of Council.

12.
By-laws:

a.
By-law No. 2024-35: 1st, 2nd, and 3rd Reading

1.By-law No. 2024-35 By-law Municipal Enforcement Officer (Daniel Pereira Schenkel).pdf

Being a by-law to appoint a Municipal Law Enforcement Officer

13.
Correspondence and Information Items:

a.
Ministry of Municipal Affairs and Housing

1.MMAH - EMAIL.pdf

2.MMAH - Provincial Planning Statement 2024 - EN.pdf

Re: Provincial Planning Statement, 2024

b.
Ministry of Transportation

1.MTP -9a - Hwy 94 East Ferris HTA O Reg 619 - Letter to Mayor - v03 - CP Signed.pdf

Re: Speed Limits Amendment - Highway 94 Within the Municipality of East Ferris

c.
City of Quinte West

1.City of Quinte West - The Canada Community-Building Fund.pdf

Re: The Canada Community-Building Fund

d.
Township of Russell

1.Township of Russell - Resolution to Support AMCTO Provincial Updates to the Municipal Elections Act_eng.pdf

Re: Provincial Updates to the Municipal Elections Act

e.
Township of Stirling-Rawdon

1.Township of Stirling Rawdon -Public Sector Salary Disclosure.pdf

Re: Public Sector Salary Disclosure

f.
AMO Communications

1.AMO Communications August 8th, 2024.pdf

2.AMO Communications August 15th, 2024.pdf

3.AMO Communications August 22nd, 2024.pdf

4.AMO Communications August 29th, 2024.pdf

Re: Communications August 8th, 15th, 22nd, 29th, 2024

g.
North Bay Mattawa Conservation Authority

1.NBMCA - Minutes June 26 2024.pdf

Re: Minutes of June 26th, 2024

h.
David King, Integrity Commissioner

1.Municipality of East Ferris Integrity Commissioner Report 2023-24.pdf

Re: 2023/2024 Integrity Commissioner Report

i.
The Royal Canadian Legion Ontario Command

1.The Royal Canadian Legion Ontario Command - 12th Annual Military Service Recognition Book.pdf

2.The Royal Canadian Legion Ontario Command - Rates.pdf

Re: 12th Annual Military Service Recognition Book

14.
Action Items:

a.
Approval of Correspondence and Information Circulated with the Agenda

b.
Resolution: Notice of Motion - Councillor Trahan (deferred from August 13th, 2024 Regular Council Meeting)

1.Councillor Trahan's Motion.pdf

Re: Community Events

c.
Resolution: Flag Raising Request - Ashley Patey (deferred from August 13th, 2024 Regular Council Meeting)

1.Flag Raising Request Form - Ashley Patey (Every Child Matters) POST.pdf

d.
Resolution: Application to the Community Sport and Recreation Infrastructure Fund (CSRIF) for the replacement of the elevator at the East Ferris Community Centre

1.Program Guidelines CSRIF - Stream 1 - Repair and Rehabilitation.pdf

e.
Resolution: Nosbonsing Curling Club's Application to the Northern Ontario Heritage Fund Corporation for renovations and upgrades to the Curling Club

15.
Approval of Accounts Payable

16.
Other Business

a.
Councillor Kelly

Re: Viability and duplication of effort concerning the East Ferris Public Library and use of staff

17.
In Camera

Council will proceed to in-camera session under Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25 for the following:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding the Flag Raising Policy.

18.
Confirmatory By-Law

a.
By-law No. 2024-36: 1st, 2nd and 3rd Reading

1.By-law No. 2024-36 Confirmatory -August 13th, 2024 - September 10th, 2024.pdf

19.
Adjournment

No Item Selected

1.Call to Order

2.Adoption of Agenda

3.Accepting the Minutes of the Previous Meeting(s):

a.Approval of Council Minutes: Regular Meeting of August 13th, 2024

4.Business Arising from the Minutes

5.Declarations of Conflict of Interest- Pecuniary Interest Thereof

6.Announcements and Updates from Council Members

7.Delegations to Council:

a.Gord Sunstrum

8.Committee Reports:

a.Public Works and Infrastructure Committee

b.Emergency Management Program Committee

c.Fire and Emergency Services Committee

d.Planning Advisory Committee

e.Committee of Adjustment

1.Minutes of August 21st, 2024

2.Resolution: Accepting John Symons' Resignation

f.Recreation, Parks and Culture Committee

g.Striking Committee

9.Board Reports:

a.Library Board

b.OPP Detachment Board

c.Cassellholme, DNSSAB, Health Unit and NBMCA

10.Departmental Reports & Resolutions:

a.Report No. R-2024-11: Shoulder Granular Sealing Quote

11.Notice of Motions

a.Councillor Champagne

b.Councillor Champagne

12.By-laws:

a.By-law No. 2024-35: 1st, 2nd, and 3rd Reading

13.Correspondence and Information Items:

a.Ministry of Municipal Affairs and Housing

b.Ministry of Transportation

c.City of Quinte West

d.Township of Russell

e.Township of Stirling-Rawdon

f.AMO Communications

g.North Bay Mattawa Conservation Authority

h.David King, Integrity Commissioner

i.The Royal Canadian Legion Ontario Command

14.Action Items:

a.Approval of Correspondence and Information Circulated with the Agenda

b.Resolution: Notice of Motion - Councillor Trahan (deferred from August 13th, 2024 Regular Council Meeting)

c.Resolution: Flag Raising Request - Ashley Patey (deferred from August 13th, 2024 Regular Council Meeting)

d.Resolution: Application to the Community Sport and Recreation Infrastructure Fund (CSRIF) for the replacement of the elevator at the East Ferris Community Centre

e.Resolution: Nosbonsing Curling Club's Application to the Northern Ontario Heritage Fund Corporation for renovations and upgrades to the Curling Club

15.Approval of Accounts Payable

16.Other Business

a.Councillor Kelly

17.In Camera

18.Confirmatory By-Law

a.By-law No. 2024-36: 1st, 2nd and 3rd Reading

19.Adjournment

Details

History

Vote Result

1.
Call to Order

2.
Adoption of Agenda

3.
Accepting the Minutes of the Previous Meeting(s):

a.
Approval of Council Minutes: Regular Meeting of August 13th, 2024

4.
Business Arising from the Minutes

5.
Declarations of Conflict of Interest- Pecuniary Interest Thereof

6.
Announcements and Updates from Council Members

7.
Delegations to Council:

a.
Gord Sunstrum

8.
Committee Reports:

a.
Public Works and Infrastructure Committee

b.
Emergency Management Program Committee

c.
Fire and Emergency Services Committee

d.
Planning Advisory Committee

e.
Committee of Adjustment

1.
Minutes of August 21st, 2024

2.
Resolution: Accepting John Symons' Resignation

f.
Recreation, Parks and Culture Committee

g.
Striking Committee

9.
Board Reports:

a.
Library Board

b.
OPP Detachment Board

c.
Cassellholme, DNSSAB, Health Unit and NBMCA

10.
Departmental Reports & Resolutions:

a.
Report No. R-2024-11: Shoulder Granular Sealing Quote

11.
Notice of Motions

a.
Councillor Champagne

b.
Councillor Champagne

12.
By-laws:

a.
By-law No. 2024-35: 1st, 2nd, and 3rd Reading

13.
Correspondence and Information Items:

a.
Ministry of Municipal Affairs and Housing

b.
Ministry of Transportation

c.
City of Quinte West

d.
Township of Russell

e.
Township of Stirling-Rawdon

f.
AMO Communications

g.
North Bay Mattawa Conservation Authority

h.
David King, Integrity Commissioner

i.
The Royal Canadian Legion Ontario Command

14.
Action Items:

a.
Approval of Correspondence and Information Circulated with the Agenda

b.
Resolution: Notice of Motion - Councillor Trahan (deferred from August 13th, 2024 Regular Council Meeting)

c.
Resolution: Flag Raising Request - Ashley Patey (deferred from August 13th, 2024 Regular Council Meeting)

d.
Resolution: Application to the Community Sport and Recreation Infrastructure Fund (CSRIF) for the replacement of the elevator at the East Ferris Community Centre

e.
Resolution: Nosbonsing Curling Club's Application to the Northern Ontario Heritage Fund Corporation for renovations and upgrades to the Curling Club

15.
Approval of Accounts Payable

16.
Other Business

a.
Councillor Kelly

17.
In Camera

18.
Confirmatory By-Law

a.
By-law No. 2024-36: 1st, 2nd and 3rd Reading

19.
Adjournment